What is the IR@UF?
The IR@UF is the institutional repository of the University of Florida. The IR@UF provides open access to your research with scholars around the world as well as long-term digital preservation. By complying with repository "harvesting" standards, the IR allows citations and links to your work to be found using the rapidly growing search tools that provide cross-repository search interfaces for scholars and other users. 

What can I contribute to the IR@UF?
All scholarly works – including articles (pre-prints, post-prints, or published articles as permitted by the publishing agreement), books, book chapters, conference presentations, data sets, digital research files, and more – are welcome in the IR@UF. 

Why should I submit my material if it has already been published?
Contributing your research to the IR@UF gives your work an additional layer of discoverability and preservation. We archive, host, and maintain your material, keeping it accessible regardless of changes within your department, college, or career path. 

How do I find the copyright status of my publications?
Your unpublished works remain under your copyright, and many publishers allow authors to retain rights to deposit pre-print versions of articles and other versions within certain limits. An article pre-print is the version of an article that you first submitted to a journal for publication. The post-print is the version that you submit to the publisher for publication, after you have incorporated changes suggested/required by journal editors/peer reviewers but before the journal has undertaken copyediting and layout

SHERPA/ROMEO summarizes what rights different journals grant you with regards to contributing your pre-print, post-print or the final published version to an institutional repository like the IR@UF.  For information about retaining your rights, see the Author Rights Initiative at the Scholarly Publishing & Academic Resources Coalition (SPARC) website.

Learn more about copyright to scholarly works in this UF Libraries guide.

How can I track the downloads and usage of my materials?
Monthly "Usage statistics for your materials" emails are sent to all contributors on UFDC. These reports include the total number of views for all of your items, number of views for all of your items in the past month, details for your top 10 items, and a link to view usage statistics for all of your submitted items. To see the usage statistics for your items at any time, log in to myUFDC and select "View usage for my items" from the main menu.

Who can see publications in the IR@UF?
The IR@UF is an open access repository. Publications are visible to all users around the world, regardless of affiliation. Materials uploaded to the IR@UF can be found via UFDC search, library catalog search, Google, and other search engines. Additionally, UFDC links are stable, permanent, and ideal for your website, CV, tenure packet, or other promotional materials.

How do I participate in the IR@UF?
You can log in to the IR@UF and UFDC with your Gatorlink username and password, then load new items and manage submitted items. 

If you do not have a Gatorlink account, you may register a new account or contact us to acquire a guest account.

What types of files can I upload?

  • Adobe PDF
  • Text files (.xml, .txt, .html)
  • Spreadsheet files (.csv, .xlsx)
  • Microsfot Word and PowerPoint files (.doc, .docx, .ppf, .pptx)
  • Audio (.wav, .mp3, .wma)
  • Video (.avi, .mpg, .wmv)
  • Many others: As a general rule, platform-independent, vendor-independent, nonproprietary, stable, open and well-supported formats can be readily accepted and preserved. File format support and confidence level for preservation are explained in this printable chart.

Why are some items missing thumbnail images?
Thumbnail images support users while searching and browsing, but are not required with all submissions. The IR@UF automatically creates thumbnail images from self-submitted files when possible. The automatic conversion is done for image files, PDF files, and items that can be automatically converted to PDF. The automatic conversion is an ongoing scheduled task and it may take a few minutes for the thumbnail to appear for a newly submitted item. For items with files where the automatic conversion to a thumbnail image is not possible (for example, audio and video files), items will appear without a thumbnail.

Is there a limit on file size?
There is not an overall limit on file size or on the number of items you can deposit. Through the web interface, you can deposit individual files of up to 2GB (or more, depending on browser, connectivity, etc.). For larger files, please use contact us to arrange for transfer and loading.

Are there any guidelines for submissions’ file names?
Files names should not include spaces, punctuation marks, or special characters.

What rights can I grant to others through the IR@UF?
When you submit your materials, you grant permission for the IR@UF to display and archive your materials. This grant of permission also prohibits use of digitized items for commercial use or profit, unless you (as the rightsholder) specifically grant rights for those uses. A copy of the standard permissions form is available for download (in print).

Your grant of permission also allows others to use your materials within the limits of fair use. You can also assign specific rights to your work, including Creative Commons Licenses

Can I make changes to my submissions in the IR@UF after submitting them?
Yes and no. Once your item is uploaded, you can revise item information at any time as long as you are logged in to myUFDC. However, the uploaded file is not to be changed unless you accidentally uploaded the wrong file (in which case, please contact us to amend the problem). Later editions of work may be added as separate new items. The IR@UF is intended for final products, not works in progress.

Can I remove my submission from the IR@UF?
If you would like to have your material removed, please contact us.

Can someone submit materials on my behalf?
The submission process includes granting permissions, creating metadata, and loading files. While the rightsholder may designate another to create metadata and load files, the rightsholder must give the designee written permission.

How can I find out more information?
Contact Chelsea Johnston, Scholarly Publishing and Repository Librarian, at cjohnston@ufl.edu.


RSS Feed for New Items

Stay up-to-date on new items added to the IR@UF with the new item RSS feed here