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dLOC Toolkit Mark V. Sullivan Solutions Developer, University of Florida Libraries Programmer and Trainer, Digital Library of the Caribbean MarSull@uflib.ufl.edu 000 0000**** 0**** 00*** 0** 0 000 0000 0000 000 O.. S.. S.* S* * Final Web Product * UF Digital Library Center Processes * Digital Library of the Caribbean [dLOC] * dLOC Toolkit UF Digital Library Center * Established about 1998 from Preservation Dept. * Slowly increased in capacity and content through grants, endowments, and library funds. * As of 2007... ~10 TB's of internally created data * ~20 TB's of vendor data 000 **** ***. S.. *. 00. 0000 00O The more things stay the same.. Format migration Image format for service Metadata format * Other changes Software Hardware Processes 000 **** How to cope... * Embraced Standards Image Standards GIF JPEG DjVu, SID JPEG2000 TIFF Metadata Standards Dublin Core METS MODS 000 **** How to cope... * Embraced Open-Source Software Look for 'market share' Look for active community May have steep learning / customization curve May have to build upon or contribute to software * Tried to remain agile 000 **** UF Digital Library Center * Standards TIFF archival image JPEG and JPEG2000 service copies METS / MODS metadata formats * Software Greenstone Digital Library Software No appropriate process software 00. 0000 0000 000 Process DevelopmentD S... S... S.. Process Development : 000 0000 0000 000 Application Development ; S... S... S.. Application Development : 000 0000 0000 000 Tracking Database Application 0" S... S... S.. Tracking Database Application : Tracking Database Application * Basic item information * Title * Author * Publisher * Copyright Permissions * Digitization Status and * Archive Information History (CD 4- DVD Archives) 000 0000 **** *** ** * Fie Edit Subjects Archives Reports Browse Help I Digital Library Tracking Database Main Form UF00003666 AAA5147 NONE Gainesville, Florida : showing the University of Florida main campus UF00004690 AAA5973 APC4753 Map of Gainesville, Florida / UF00015236 AAA7853 National Wetlands Reconnaissance Survey. Gainesville, Florida U.S. Fish and Will UF00016763 AAA9430 Greater Gainesville area precinct map, 1986 UF00016764 AAA9431 ___ __Gainesville bikeway system 1989 UF00017143 UF00017145 AAA9758 AAA9760 Gainesville, Florida, urban area : drawn 1979, Urban area : Gainesville, Alachua County 1975 UF00017146 AAA9761 Urban area : Gainesville, Alachua County 1975 UF00017147 AAA9762 Urban area : Gainesville, Alachua County 1975 UF00017252 AAA9881 Alachua County proposed comprehensive plan 1995 unincorporated UF00018404 AAB0246 FIRM, flood insurance rate map, Gainesville, Florida, Alachua County UF00018405 AAB0582 FIRM, flood insurance rate map, Gainesville, Florida, Alachua County UF00018406 AAB0583 FIRM, flood insurance rate map, Gainesville, Florida, Alachua County C B l) v, Limit results by: O Institution Project 0 Show All MAP Search by: Title v |Gainesville and Bib ID I Search Total hits count = 34 I Exit Clear Digit. al-ibrary Tracking System O UF00023903 Title: Little Dame Crump. Author: II Summary Source I Monoqraph I Electronic Resource I Archive Bibliographic Records BiblD: Aleph Bib Num: LTUF: LTQF: Source Information Material Type: Electronic Resource Project Code: Status Mark-up: UF00023903 001745103 AJF7877 AAB7355 Monograph JUV Completed A Save Close I Status E Institution UF SAdd Volume 000 0000 0000 000 Older Process0 S... S... S.. Older Process : 000 0000 0000 000 Newer Process0 S... S... S.. Newer Process : 000 Record Creation Record Creation Unified Importer * Imports from existing records or data * MARC records (NOTIS, ALEPH, OCLC) Excel Spreadsheets Existing metadata (METS) files * Saves data on network and in Tracking database 000 0000 O**** *** ** * 0000 DLC TRACKING DATABASE NETWORK MARC XML STORAGE IMPORT FROM EXISTING RECORD OCLC Metadata Template * Uses Enrich existing records Create new records Edit data for online items * Saves data as METS file * Network location * FTP back to online presence 000 0000 O**** *** ** * Action View Options Help General Information Source Document Subjects and Keywords Behaviors Serial Files Codes Bibliographic Identifier: CA01 000015 1 Volume Identifier: 00001 Record Status: Collection: SubCollection: Main Panel Language: Resource Type: NEW v IDLOC + I I I+ English v TEXT v Physical Description: Identifier: Source Institution: I I I e:... I ..1: .... Edit Mode 733.33 T458t NLJ v I Iir . Type: None v + National Library of Jamaica (NLJ) I Ini r.riv ik. rif CI 1-.i-.I- I ih .-vi- I OK Cancel Apply 000 Digitization Digitization 000 **** Digitization Software * Scanning Adobe Photoshop Scanner-specific software * Image Capture Copibook Scanning Software Digital Cameras * Other types of digitization Audio/ Video Vendors (microfilm) Scanning Specifications * Save as uncompressed master TIFF * Color, Grayscale, Bitmap (black and white) * DPI * Photographs, * Textual items Postcards, : 300 dpi Images : 600 dpi * Use your judgement 000 0000 **** *** ** * 00. 0000 0000 000 Resou rce Assem blyD S... S... S.. Resource Assembly : 000 **** Pre-QC Application * Assemble bibliographic metadata MARC XML (Unified Importer) Existing METS (Metadata Template, online) Tracking Database Project specific data 000 **** Pre-QC Application * Assemble file information Scanned master TIFFs Checksums performed * Structural Metadata ( Table of Contents ) All pages linked to one chapter TOC will be built in next step * Update Tracking Database Pre-QC Application * Create image .QC.jpg .jpg thm.jpg .jp2 derivatives ~315 pixels wide ~630 pixels wide ~150 pixels wide zoomable image 000 **** ***. S.. *. 000 00... OS@@ DS.. TRACKING DATABASE NETWORK MARC XML MARC RL. STORAGE XMLMETS NETWORK PROJECT XMLPROJE STORAGEPOEC XML INITIAL METS ASSEMBLY Pre-QC Application Current Volume: UFOO082526:VID00001 ( 1 of 5 ) Current Task: Calculating Checksums 000 0000 0000 000 S... S... S.. S. * Process Exit__] 000 Review Resource (QC) Review Resource (QC) 000 **** Quality Control Application * Visually... Inspect (and correct) any image issues Ensure metadata and images match Ensure pages in correct order * Structural metadata Define page names Define divisions or chapters * Update Tracking Database I a&& DLC TRACKING DATABASE A. Quality Control ADD STRUCTURAL METADATA *** **** S.. S... (2 DiiaiLbay ultyinr I AplctoU A10015:001Q E]O Faclage Page Edit view Help It's fun to dance the Haitian meringue Sa 0 0 D tk P t a a0004 t:ii o JE om" ," m Il.9' I. m -4 --a 1 : THEORY HAITIAN MERINGUE JERRY C. TIOMAS t Pagirnatiorn D l llon F i.: ir .. -. i a0005 Pagination: Pagination: .j l Di l.,ision Tit.- P I Fi.-.ir .,l, l-l a0006 a0007 Pagination: P' l aDi.u 8on TrI. P,, a0008 H ifi L-. -.i. I. h il 1. 2 `4 'rtl-1_. H fltl, .B ~a~ f Int*a Critical Volume Error INo Volume Level Error v . COil o p1 l n.. cnde l. HT [Z Complete | [ Cancel aO001 a0002 a0003 Vt C' ASS"oNw o 000 Submit Item (and more) Submit Item (and more) Final Preparation * Optical Character Recognition [OCR] performed on the images * Metadata manually reviewed * Any additional project-level enhancement completed 000 0000 .**** *** ** * Go UFDC! FTP Client * Automatic final preparation Text images added to the resource package Page naming reviewed and revised Final metadata file validated against schemas * Item FTP'd to online presence (UFDC) * Update Tracking Database 000 **** ***. S.. *. 0 0@ S* DLC TRACKING DATABASE UFDC TEXT FILES FINAL PREPARATION METS M!`Mmn.l WM..N. Go UFDC! FTP Client Actions Help Folder: C: Documents and Settings\Mark\Desktop\TE5T\QC\Final Current Volume: CA01000015_00001 [ 1 of 1 ] Current Task: Reading MET5 File Progress: I Cancel 000 0000 0000 000 S... S... S.. S. * E] METS-only! 000 0000 0000 000 Digitization Process : S... S... S.. Digitization Process : 000 0000 0000 000 Application Pathway ; S... S... S.. Application Pathway : 000 **** Digital Library of the Caribbean * Timeline 1998 : Conceived 2000 : Building Partnerships 2004 : Grant received from U.S. Department of Education 000 **** Digital Library of the Caribbean * Concept Provide a digital voice to those institutions in the Caribbean who wished to contribute Build infrastructure through equipment and training throughout the Caribbean Assist in digital preservation of the resources threatened materials Digital Library of the Caribbean * Original Partners Archives Nationales d'Haiti CARICOM La Fundaci6n Global Democracia y Desarrollo National Library of Jamaica Universidad de Oriente, Venezuela University of Virgin Islands Florida International University University of Central Florida University of Florida 000 0000 O**** *** ** * 00***00 Digital Library of the Caribbean * New Partners Archives Nationales d'Haiti Bibliotheque Hatienne des Peres Saint-Esprit CARICOM The College of the Bahamas La Fundaci6n Global Democracia y Desarrollo National Library of Aruba * National Library of Jamaica Pontificia Universidad Catolica Madre y Maetsra (D.R.) * Universidad de Oriente, Venezuela University of Virgin Islands Florida International University University of Central Florida University of South Florida University of Florida 00. 0000 00O Digital Library of the Caribbean * University of Florida Technological Role Create distributed tool for resource creation and submission Assist with general digitization training Create and maintain web presence Submit resources to dark archive for partners 000 dLOC Process dLOC Process 000 dLOC Applications dLOC Applications dLOC Toolkit Version 1 File Actions Archives Options Help dLOC Tracking Main Form CA0 1000004 I Haitian Meringue, part deux Peter Falk TEXT | Pre-QC QC Processor Application Go dLOC! C:\DLOC Total hits count = 2 CAO1000002 Exit 000 0000 0000 000 S... OS@@ S.. S. * Search by: Ti.le meringue and - Search I I Clear It's fun to dance the Haitian Meringue IMAGE dLOC Toolkit Version 1 CA01000015: 00001 Title: It's fun to dance the Haitian meringue Details -General Information Local 733.33 T458t Material Type: TEXT Year: Identifier: I I TEXT Author: Thomas, Jerry Publisher: -Comments SaveCancel 000 0000 0000 000 S... S... S.. S. * dLOC Toolkit U~ M w dLOC Template General Information I Source Document I Subiects and Keywords Biblioraphic Identifier: CA01000015 Language: Volume Identifier: English Resource Type: Physical Description: I Identifier: Holding Location: 733.33 T458t Type: None iJ UF University of Florida Libraries Edit Mode Z~i I Save I Version 1 000 0000 0000 000 S... OS@@ S.. S. * I Cancel Edit Mode dLOC Toolkit Version 1 File Actions Archives Options Help dLOC Tracking Main Form CA01000002 It's fun to dance the Haitian Meringue _IMAGE CAO1000004 Haitian Meringue, part deux Peter Falk TEXT CAO1000015 733.33 T458t It's fun to dance the Haitian meringue Thomas, Jerry TEXT <(> Pre-QC QC Processor Application Go dLOC! C:\DLOC Total hits count = 3 Search by: Title r meringue and 7_ Search Clear Exit 000 0000 0000 000 S. S... S.. S. * Width: Height: Resolution: Fot 000 0000 0000 000 S.. S... S.. S. * 000 0000 0000 000 dLOC Toolkit Version 1 File Actions Archives Options Help dLOC Tracking Main Form CA01000002 It's fun to dance the Haitian Meringue IMAGE CA01000004 Haitian Meringue, part deux Peter Falk TEXT CA01000015 733.33 T458t It's fun to dance the Haitian meringue Thomas, Jerry TEXT Search by: ( 5( 1 .J ITitle meringue Pre-QC QC Processor Application Go dLOC! C:\DLOC and - 1 Pending Search Clear Total hits count = 3 Exit dLOC Toolkit Version 1 I Actions Options Help Current Volume: Current Task: CAO1000015:00001 ( 1 of 1 ) Processing image a0015 EhhhhhhhhhhhhhhE 000 0000 0000 000 S... S... S.. S. * -Progress Information I Process I Exit I 000 0000 0000 000 dLOC Toolkit Version 1 File Actions Archives Options Help dLOC Tracking Main Form CA 1000002 It's fun to dance the Haitian Meringue IMAGE CA 1000004 Haitian Meringue, part deux Peter Falk TEXT I CA01000015 733.33 T458t It's fun to dance the Haitian meringue Thomas, Jerry TEXT IN > FTP Pre-QC QC Processor Application Go dLOC! C:\DLOC 1 Pending Total hits count = 3 Search by: Trle meringue and I I Search I Clear dLOC Toolkit File Actions Help Quality Control Application -Volumes Available to QC F CA01000015 It's fun to dance the Haitian meringue Version 1 000 0000 0000 000 S... S... S.. S. * ( ) I ] Refresh X UIEit I; Select dLOC Toolkit Version 1 File Actions Help CA01000015 : 00001 Title: I It's fun to dance the Haitian meringue Title: aO001 iI /J 11f., DI., nor 1.1 U U U a0002 P' ,ali lor. DiI MOr, a0003 FHEORI HAITIN MERINGUE JLRVY C. rIOMAS P'l ir3ior, Dli 'Iriii 1.1 i a 0 h O P tt 0 a0004 C I.. I.:.rn ] r.1,.i . a0005 I a0006 a0007 a0008 Critical Volume Error: Nn Vnlum ILevel Frror Last ~d: Z Cance 000 **** ***S S.. *. LzI~ lx:] Last QC'd: dLOC Toolkit Version 1 File Actions Archives Options Help dLOC Tracking Main Form CA01000002 It's fun to dance the Haitian Meringue IMAGE CA01000004 Haitian Meringue, part deux Peter Falk TEXT CA01000015 733.33 T458t It's fun to dance the Haitian meringue Thomas, Jerry TEXT < | I Pre-QC QC Processor Application Go dLOC! C:\DLOC 1 Pending Total hits count = 3 Search by: Tirje v meringue and I Search Clear Exit 000 0000 0000 000 S.o. S... S..* **. ** dLOC Toolkit Version 1 Acti. Tool .....eferences I:..-. Folder: C: \dLOC\Complete Current Volume: Current Task: Progress: 0 0 000 0000 0000 000 S... S... S.. S. * O METS Only! I Go dLOC! dLOC Toolkit Version 1 Item Submission Complete! 000 0000 0000 000 S... S... S.. S. * dLOC Toolkit Version 1 CA01000015: 00001 Title: It's fun to dance the Haitian meringue Details Status Archives -Current Status Record Created: Friday, P Metadata Created: Friday, Scanned: Friday, Quality Control: Friday, FTP'd: Archived: May 30, 2008 May 30, 2008 May 30, 2008 May 30, 2008 Open Directory Edit Metadata OC aain FTP to dLOC FTP Save Cancel 000 0000 0000 000 S. S... S.. S. * 000 0000 0000 dLOC Toolkit Version 1 * Problems Level of expertise required missing, even at UF. 000 **** dLOC Toolkit Version 1 * Problems Frozen "snapshot" of UF DLC applications. Inability to update metadata for items submitted to dLOC Inability to customize sufficiently 000 0000 0000 dLOC Toolkit Version 2.0 : * Same basic process steps dLOC Toolkit Version 2.0 * Integrated applications in one window ( 1. Describe Item k\ General Information Subjects and Keywords Title Information Title: I I Physical Description Resource Type: ITEXT v, (He Cancel ) cI~ID 000 0000 0000 000 S... S... S.. S. * Add Alternate Title Add Series Title Add Uniform Title C Hello 000 0000 0000 dLOC Toolkit Version 2.0 * More user-friendly Basic Advanced Edit preferences What would you like to do today? Start a new item Finish uncompleted items Edit item from dLOC Review all items View working directory ( C:\DLOC ) dLOC Toolkit Version 2.0 Live Demo 000 0000 0000 000 S. S... S.. S. * 000 **** dLOC Toolkit Version 2.0 * Advantages Ability to update your items on dLOC Archives Module Customization Language Themes Metadata Templates Output Formats Security Frequent Updates 000 **** dLOC Toolkit Version 2.0 * Future Enhancements Glossary of Metadata Terms Import existing catalog records Update digitization manual Create videos to demonstrate common tasks Release under GPL open-source license Additional output formats 000 **** dLOC Toolkit Version 2.0 * Uses Greenstone Metadata Output New Metadata Output Formats dLOC (www.dloc.com) |