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UFDC UF DLOC



Digital Library of the Caribbean, dLOC, Toolkit ( presentation )
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Full Citation
STANDARD VIEW MARC VIEW
Permanent Link: http://ufdc.ufl.edu/UF00083434/00001
 Material Information
Title: Digital Library of the Caribbean, dLOC, Toolkit ( presentation )
Physical Description: Archival
Language: English
Creator: Sullivan, Mark V.
Publisher: University of Florida Libraries
Publication Date: 2008
 Subjects
Subjects / Keywords: University of Florida.   ( lcsh )
Competencies
Genre:
Spatial Coverage: North America -- United States of America -- Florida
 Record Information
Source Institution: University of Florida
Holding Location: University of Florida
Rights Management: All rights reserved, Board of Trustees of the University of Florida
System ID: UF00083434:00001

Downloads

This item has the following downloads:

dLOC Toolkit ( PDF )


Full Text






dLOC Toolkit


Mark V. Sullivan
Solutions Developer, University of Florida Libraries
Programmer and Trainer, Digital Library of the Caribbean
MarSull@uflib.ufl.edu


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* Final Web Product



* UF Digital Library Center Processes



* Digital Library of the Caribbean [dLOC]



* dLOC Toolkit







UF Digital Library Center



* Established about 1998 from Preservation Dept.


* Slowly increased in capacity and content through
grants, endowments, and library funds.


* As of 2007...
~10 TB's of internally created data


* ~20 TB's of vendor data


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The more things stay the same..

Format migration
Image format for service
Metadata format


* Other changes
Software
Hardware
Processes




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How to cope...

* Embraced Standards
Image Standards
GIF JPEG
DjVu, SID JPEG2000
TIFF

Metadata Standards
Dublin Core
METS


MODS




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How to cope...



* Embraced Open-Source Software
Look for 'market share'
Look for active community
May have steep learning / customization curve
May have to build upon or contribute to software


* Tried to remain agile




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UF Digital Library Center

* Standards
TIFF archival image
JPEG and JPEG2000 service copies
METS / MODS metadata formats


* Software
Greenstone Digital Library Software
No appropriate process software




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Tracking Database Application


* Basic item


information


* Title
* Author
* Publisher
* Copyright Permissions


* Digitization


Status and


* Archive Information


History


(CD 4-


DVD Archives)


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Fie Edit Subjects Archives Reports Browse Help

I Digital Library Tracking Database Main Form


UF00003666


AAA5147


NONE


Gainesville, Florida : showing the University of Florida main campus


UF00004690 AAA5973 APC4753 Map of Gainesville, Florida /
UF00015236 AAA7853 National Wetlands Reconnaissance Survey. Gainesville, Florida U.S. Fish and Will
UF00016763 AAA9430 Greater Gainesville area precinct map, 1986
UF00016764 AAA9431 ___ __Gainesville bikeway system 1989


UF00017143
UF00017145


AAA9758
AAA9760


Gainesville, Florida, urban area : drawn 1979,
Urban area : Gainesville, Alachua County 1975


UF00017146 AAA9761 Urban area : Gainesville, Alachua County 1975
UF00017147 AAA9762 Urban area : Gainesville, Alachua County 1975
UF00017252 AAA9881 Alachua County proposed comprehensive plan 1995 unincorporated
UF00018404 AAB0246 FIRM, flood insurance rate map, Gainesville, Florida, Alachua County
UF00018405 AAB0582 FIRM, flood insurance rate map, Gainesville, Florida, Alachua County
UF00018406 AAB0583 FIRM, flood insurance rate map, Gainesville, Florida, Alachua County
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UF00023903


Title: Little Dame Crump.


Author: II


Summary Source


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I Electronic Resource I Archive


Bibliographic Records
BiblD:
Aleph Bib Num:
LTUF:
LTQF:

Source Information
Material Type:

Electronic Resource
Project Code:


Status
Mark-up:


UF00023903
001745103
AJF7877
AAB7355

Monograph

JUV

Completed


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Unified Importer


* Imports from existing


records or data


* MARC records (NOTIS, ALEPH,


OCLC)


Excel Spreadsheets
Existing metadata (METS) files


* Saves data on network and in Tracking
database


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DLC
TRACKING
DATABASE


NETWORK
MARC XML
STORAGE


IMPORT FROM EXISTING RECORD


OCLC







Metadata Template



* Uses
Enrich existing records
Create new records
Edit data for online items


* Saves data as


METS file


* Network location
* FTP back to online presence


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Action View Options Help

General Information Source Document Subjects and Keywords Behaviors Serial Files

Codes

Bibliographic Identifier: CA01 000015 1 Volume Identifier: 00001


Record Status:

Collection:

SubCollection:


Main Panel

Language:

Resource Type:


NEW v


IDLOC +


I I I+


English v

TEXT v


Physical Description:

Identifier:

Source Institution:

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Edit Mode


733.33 T458t

NLJ v

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Type: None v +

National Library of Jamaica (NLJ)

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Digitization




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* Scanning
Adobe Photoshop
Scanner-specific software
* Image Capture
Copibook Scanning Software
Digital Cameras
* Other types of digitization
Audio/ Video
Vendors (microfilm)






Scanning Specifications


* Save as uncompressed


master TIFF


* Color,


Grayscale,


Bitmap (black and white)


* DPI


* Photographs,
* Textual items


Postcards,
: 300 dpi


Images : 600 dpi


* Use your judgement


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* Assemble bibliographic metadata
MARC XML (Unified Importer)
Existing METS (Metadata Template, online)
Tracking Database
Project specific data




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Pre-QC Application

* Assemble file information
Scanned master TIFFs
Checksums performed

* Structural Metadata ( Table of Contents )
All pages linked to one chapter
TOC will be built in next step

* Update Tracking Database






Pre-QC Application


* Create image
.QC.jpg
.jpg

thm.jpg
.jp2


derivatives
~315 pixels wide
~630 pixels wide
~150 pixels wide
zoomable image


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NETWORK
MARC XML MARC
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PROJECT XMLPROJE
STORAGEPOEC
XML


INITIAL METS ASSEMBLY








Pre-QC Application


Current Volume: UFOO082526:VID00001 ( 1 of 5 )

Current Task: Calculating Checksums


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Review Resource (QC)




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Quality Control Application

* Visually...
Inspect (and correct) any image issues
Ensure metadata and images match
Ensure pages in correct order


* Structural metadata
Define page names
Define divisions or chapters

* Update Tracking Database




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DLC
TRACKING
DATABASE


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ADD STRUCTURAL METADATA




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Faclage Page Edit view Help
It's fun to dance the Haitian meringue


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HAITIAN MERINGUE

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Submit Item (and more)






Final Preparation

* Optical Character Recognition [OCR]
performed on the images


* Metadata manually


reviewed


* Any additional project-level enhancement
completed


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Go UFDC! FTP Client


* Automatic final preparation
Text images added to the resource package
Page naming reviewed and revised
Final metadata file validated against schemas


* Item FTP'd to online presence (UFDC)


* Update Tracking


Database


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Actions


Help


Folder: C: Documents and Settings\Mark\Desktop\TE5T\QC\Final

Current Volume: CA01000015_00001 [ 1 of 1 ]

Current Task: Reading MET5 File

Progress:


I Cancel


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Digital Library of the Caribbean



* Timeline
1998 : Conceived
2000 : Building Partnerships
2004 : Grant received from U.S. Department of
Education




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Digital Library of the Caribbean



* Concept
Provide a digital voice to those institutions in the
Caribbean who wished to contribute
Build infrastructure through equipment and
training throughout the Caribbean
Assist in digital preservation of the resources
threatened materials







Digital Library of the Caribbean

* Original Partners
Archives Nationales d'Haiti
CARICOM
La Fundaci6n Global Democracia y Desarrollo
National Library of Jamaica
Universidad de Oriente, Venezuela
University of Virgin Islands
Florida International University
University of Central Florida
University of Florida


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Digital Library of the Caribbean

* New Partners
Archives Nationales d'Haiti
Bibliotheque Hatienne des Peres Saint-Esprit
CARICOM
The College of the Bahamas
La Fundaci6n Global Democracia y Desarrollo
National Library of Aruba *
National Library of Jamaica
Pontificia Universidad Catolica Madre y Maetsra (D.R.) *
Universidad de Oriente, Venezuela
University of Virgin Islands
Florida International University
University of Central Florida
University of South Florida
University of Florida




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Digital Library of the Caribbean



* University of Florida Technological Role
Create distributed tool for resource creation and
submission
Assist with general digitization training
Create and maintain web presence
Submit resources to dark archive for partners




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dLOC Process

dLOC Process




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dLOC Applications

dLOC Applications










dLOC Toolkit Version 1


File Actions Archives Options Help
dLOC Tracking Main Form


CA0 1000004 I Haitian Meringue, part deux Peter Falk TEXT |


Pre-QC QC
Processor Application Go dLOC! C:\DLOC



Total hits count = 2


CAO1000002


Exit


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Search by:
Ti.le meringue

and -
Search I I Clear


It's fun to dance the Haitian Meringue


IMAGE









dLOC Toolkit


Version 1


CA01000015: 00001


Title: It's fun to dance the Haitian meringue

Details
-General Information

Local 733.33 T458t Material Type: TEXT Year:
Identifier: I I TEXT
Author: Thomas, Jerry

Publisher:

-Comments


SaveCancel


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dLOC Toolkit


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dLOC Template
General Information I Source Document I Subiects and Keywords


Biblioraphic Identifier: CA01000015


Language:


Volume Identifier:


English


Resource Type:


Physical Description: I


Identifier:

Holding Location:


733.33 T458t


Type: None


iJ


UF University of Florida Libraries


Edit Mode Z~i


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Version 1


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dLOC Toolkit Version 1


File Actions Archives Options Help
dLOC Tracking Main Form


CA01000002 It's fun to dance the Haitian Meringue _IMAGE
CAO1000004 Haitian Meringue, part deux Peter Falk TEXT
CAO1000015 733.33 T458t It's fun to dance the Haitian meringue Thomas, Jerry TEXT








<(>


Pre-QC QC
Processor Application Go dLOC! C:\DLOC



Total hits count = 3


Search by:
Title r meringue

and 7_
Search Clear

Exit


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Width: Height: Resolution: Fot


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dLOC Toolkit Version 1


File Actions Archives Options Help
dLOC Tracking Main Form


CA01000002 It's fun to dance the Haitian Meringue IMAGE
CA01000004 Haitian Meringue, part deux Peter Falk TEXT
CA01000015 733.33 T458t It's fun to dance the Haitian meringue Thomas, Jerry TEXT










Search by:
( 5( 1 .J ITitle meringue
Pre-QC QC
Processor Application Go dLOC! C:\DLOC and -
1 Pending Search Clear

Total hits count = 3 Exit








dLOC Toolkit


Version 1


I Actions Options Help


Current Volume:
Current Task:


CAO1000015:00001 ( 1 of 1 )
Processing image a0015


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File Actions Archives Options Help
dLOC Tracking Main Form


CA 1000002 It's fun to dance the Haitian Meringue IMAGE
CA 1000004 Haitian Meringue, part deux Peter Falk TEXT
I CA01000015 733.33 T458t It's fun to dance the Haitian meringue Thomas, Jerry TEXT









IN >


FTP
Pre-QC QC
Processor Application Go dLOC! C:\DLOC
1 Pending

Total hits count = 3


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Trle meringue

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File Actions Help
Quality Control Application
-Volumes Available to QC


F CA01000015 It's fun to dance the Haitian meringue


Version 1


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CA01000015 : 00001


Title: I It's fun to dance the Haitian meringue
Title:


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File Actions Archives Options Help
dLOC Tracking Main Form


CA01000002 It's fun to dance the Haitian Meringue IMAGE
CA01000004 Haitian Meringue, part deux Peter Falk TEXT
CA01000015 733.33 T458t It's fun to dance the Haitian meringue Thomas, Jerry TEXT








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Pre-QC QC
Processor Application Go dLOC! C:\DLOC
1 Pending

Total hits count = 3


Search by:
Tirje v meringue

and I
Search Clear

Exit


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dLOC Toolkit


Version 1


Acti. Tool .....eferences I:..-.


Folder:


C: \dLOC\Complete


Current Volume:

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Progress:


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Item Submission Complete!


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dLOC Toolkit Version 1


CA01000015: 00001

Title: It's fun to dance the Haitian meringue


Details Status Archives
-Current Status

Record Created: Friday, P

Metadata Created: Friday,

Scanned: Friday,

Quality Control: Friday,

FTP'd:

Archived:


May 30, 2008

May 30, 2008

May 30, 2008

May 30, 2008


Open Directory

Edit Metadata



OC aain

FTP to dLOC FTP


Save Cancel


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dLOC Toolkit Version 1


* Problems
Level of expertise required missing, even at UF.




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dLOC Toolkit Version 1

* Problems


Frozen "snapshot" of UF DLC applications.

Inability to update metadata for items submitted to
dLOC

Inability to customize sufficiently




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dLOC Toolkit Version 2.0 :


* Same basic process steps








dLOC Toolkit


Version 2.0


* Integrated applications in one window


( 1. Describe
Item k\

General Information Subjects and Keywords


Title Information


Title: I I


Physical Description
Resource Type:


ITEXT v,


(He Cancel )


cI~ID


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Add Alternate Title


Add Series Title


Add Uniform Title


C


Hello




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dLOC Toolkit Version 2.0


* More user-friendly


Basic Advanced


Edit preferences


What would you like to do today?
Start a new item
Finish uncompleted items
Edit item from dLOC
Review all items
View working directory ( C:\DLOC )







dLOC Toolkit


Version 2.0


Live Demo


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dLOC Toolkit Version 2.0

* Advantages
Ability to update your items on dLOC
Archives Module
Customization
Language
Themes
Metadata Templates
Output Formats
Security
Frequent Updates




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dLOC Toolkit Version 2.0


* Future Enhancements
Glossary of Metadata Terms
Import existing catalog records
Update digitization manual
Create videos to demonstrate common tasks
Release under GPL open-source license
Additional output formats




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dLOC Toolkit Version 2.0



* Uses
Greenstone Metadata Output
New Metadata Output Formats
dLOC (www.dloc.com)