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THE UNIVERSITY RECORD
of the
UNIVERSITY OF FLORIDA
Handbook of Faculty
Vol. XLVIll, Series I
Information
No. 5
May 1, 1953
Published monthly by the University of Florida, Gainesville, Florida.
Entered in the post office in Gainesville, Florida, as second-class matter, under
Act of Congress, August 24, 1912.
Office of Publication, Gainesville, Florida.
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THE UNIVERSITY RECORD
of the
UNIVERSITY OF FLORIDA
Handbook of Faculty Information
Vol. XLVIII, Series 1
No. 5
May 1, 1953
Published monthly by the University of Florida, Gainesville, Florida.
Entered in the post office in Gainesville, Florida, as second-class matter, under
Act of Congress, August 24, 1912.
Office of Publication, Gainesville, Florida.
TABLE OF CONTENTS
Foreword ................... ...................... iii
Introduction ......................................... iv
Functions of the University ............................... 5
Organization of the University ............................. 5
Faculty Relations ................... ................. 17
Faculty Services ....................................24
FOREWORD
The idea of publishing a booklet entitled Handbook of Faculty Information was
excellent, but however meritorious it might have been in its inception, it would
have had little value if the actual writing of the booklet had been less than adequately
done. When I read the first edition of the proposed booklet, I was impressed with the
fact that it contained a great deal of pertinent information which ought to be immedi-
ately available to all members of the teaching and administrative staff of the Univer-
sity of Florida. As the second edition of the booklet points out, much of the material
is a condensation of source materials which are immediately available to faculty
members. It should be understood, therefore, that while the booklet is useful in
itself, it is also useful as a guide to additional information which appears in the
various official publications of the University.
I am pleased that I have been invited to make a few comments in the form of a
preface to this booklet. I have been requested to direct my attention specifically
to the matter of academic freedom.
On February 2, 1948, I was invited to address a meeting of the A. A. U. P.
chapter on the campus of the University of Florida. At that time, among other re-
marks, I made the following statement concerning academic freedom. I am not sure
I can do better than quote directly from that address, as follows:
"There are few recesses of a college or university president's mind that
people fail to explore. On campus and off, both the sincerely interested and
the curious want to know what the president thinks about this or that. Soon
rather than late the inquiry extends to cardinal principles. Soon rather than
late there are those who want to know what the president thin ks about
academic freedom. I am interested to find that the concern on the part of
students at the University of Florida for this fundamental principle is as
great as that of faculty members. In view of this general interest I am pleased
to state my position.
"Academic freedom in the impartation and the acquisition of knowledge is
the indispensable condition of the expansion of mind. Notice, if you will,
that I approach the subject of academic freedom from the point of view of
the needs of students rather than from the point of view of the rights of the
professor. I do not deny the right of a professor to teach objectively the
truth, wherever it may be found. However, this right is merely a corollary to
the right of a student to acquire human knowledge from all possible sources,
whether it be derived from a priori reasoning, or empirically determined.
"That students should also be given the basis for value judgments is
taken for granted, but that they should not be denied access to knowledge
of any kind is the heart and core of any defense of academic freedom. To
deny academic freedom to the teacher at the level of higher education is to
deny the student the full right to the expansion of mind and the complete
basis for making value judgments of a discriminating kind..
"In these terms, academic freedom is not an end in itself, but a means
to the greater end of preparing students to take responsibility for themselves
and for the world they have inherited from us. I am not one of those who
believe that the destiny of the world is fixed and that man is merely taking
a dizzy ride upon it. I believe that the mind of man may yet control his des-
tiny, but only if that mind is free to teach and free to learn without limita-
tion or reservation."
J. HILLIS MILLER, President,
University of Florida
INTRODUCTION
The purpose of this booklet is to welcome new faculty members to the University
of Florida and to provide them with a brief and clear explanation of their status and
responsibilities, and of the services and facilities the University places at their dis-
posal. While every effort has been made to insure that the information in the booklet
is accurate and authentic, it must not be regarded as in any sense superseding other
official publications of the University, which are the authority for many of the state-
ments made. The University Catalog and the constitution of the University, copies
of which are placed in the hands of every new faculty member, must be consulted to
obtain a full view of many matters here discussed, and used as an indispensable sup-
plement to this booklet. Faculty members are also urged to consult the booklet on
student regulations, and to pay close attention to all official memoranda communi-
cated through deans and department heads.
The Chamber of Commerce of the City of Gainesville will supply, upon request,
brochures of its own that tell about the town and the surrounding vicinity.
FUNCTIONS OF THE UNIVERSITY
No less than its predecessors, the modern university is the guardian and inter-
preter of intellectual tradition. Like them, also, it is a focus of the kind of scholarly
experiment and investigation from which, in the main, new ideas and methods may be
expected to come. Since historically it is a college-a community, that is, of scholars
and teachers-it is in them that the measure of its quality and capacity for usefulness
will be found. It is upon their competence, integrity, .and devotion to professional
ideals that the university must depend for success. Therefore, now as always, the
capacities and the character of the persons selected to become members of a univer-
sity faculty are considerations of the utmost importance.
To measure up to the high standards set by a long and honorable academic tradi-
tion, and also to perform its exacting task of educating as well as training the youth
of the state, the faculty of a modern state university must, for the most part, consist
of persons who are themselves both scholars, in the best tradition, and conscientious
and gifted teachers or in the research division, gifted research workers. They should
be able, through their qualities and achievements, to command respect in the state
and in the nation quite as much as in their own community. If they are to succeed in
this, obviously they must be able and diligent in creative scholarship and in teach-
ing. Also it is necessary, to the end that they may contribute their full share to the
social and cultural advancement of the state as well as to its material progress,
that they be carefully selected in the first instance, and then duly encouraged and
well equipped.
ORGANIZATION OF THE UNIVERSITY
Full jurisdiction over the University of Florida and its policies and affairs is
vested in the Board of Control, whose members are appointed by the Governor for a
term of four years. The appointments are arranged so that there are always holdover
members on every Board. The members of the Board serve without pay.
All actions of the Board of Control are subject to final approval by the State
Board of Education, an ex-officio Board composed of the Governor, who serves as
chairman, the Secretary of State, the Treasurer, the Attorney General, and the Super-
intendent of Public Instruction who serves as Secretary. This board is a policy-mak-
ing agency charged with administering all educational activities of the state and with
enforcing enactments of the state legislature concerning education.
OFFICE OF THE PRESIDENT
The President is the chief executive of the University and exercises supervision
over its activities, properties, and expenditures. In matters not otherwise provided
for by the university constitution and the by-laws of the Board of Control, the
President has full power.
To advise him he has two councils, the Academic Council and the Administrative
Council. The Academic Council is composed of the President, as chairman; the
Vice-President, the Deans, Directors of schools, and the Director of the University
Libraries. The Administrative Council is made up of the President, as chairman;
the Vice-President, and all members of the staff who make recommendations direct-
ly to the President concerning policy, budgets, and appointments.
Also to advise him the President has the Personnel Board. It is made up of the
President, as chairman; the Vice-President, as vice chairman; the Dean of the Uni-
versity as secretary; the Business Manager; two Deans or Directors, to be appointed
by the President, and each to serve one semester; and the Chairman of the Faculty
Committee on Professional Relations and Standards, which is one of the standing
committees of the University Senate.
In addition to these, the Director of Non-Academic Perspnnel sits with the Board
in an advisory capacity, but without a vote, and in order to present his monthly
report on resignations and his recommendations for reappointments. The Board meets
regularly at least once a month, and more often if called by the President. Its func-
tion is to serve as a clearing house for appointments and to act in an advisory capac-
ity to the President. It is the responsibility of the Dean of the University and of the
Director of Non-Adademic Personnel to send appropriate notices of appointments
made by the President to the candidates in their respective areas.
OFFICE OF THE VICE-PRESIDENT
The Vice-President assists the President in planning, policy, and administration.
In emergencies he acts as President, subject, of course, to the will of the Board of
Control.
OFFICE OF THE DEAN OF THE UNIVERSITY
The Dean of the University assists the administration in the improvement of
instruction, the correlating of instructional activities, the adjusting of teaching
loads, and in keeping personnel records of the academic staff.
OFFICE OF THE BUSINESS MANAGER
The Business Manager is directly responsible to the President for all business
activities and financial operations of the University. The functions assigned to
this office are carried out through the following divisions: Accounting and Finance,
Purchasing, Employee Personnel Service, Food Service, Service Activities, and
Plants and Grounds. An internal audit program is administered through the University
Auditor, a staff assistant.
Detailed functional statements are available in the Office of the Business
Manager for each of the operating divisions.
OFFICE OF THE DEAN OF STUDENT PERSONNEL
The Dean of Student Personnel is charged with the responsibility for all per-
sonnel activities relating to men and women students including counseling and
guidance services, social activities, housing, and student self-government. At the
present time the Office of Student Personnel consists of the following units:
(1) The Office of the Dean of Men
(2) The Office of the Dean of Women
(3) The Office of the Director of Housing
(4) The Florida Center of Clinical Services
(5) The Florida Union
(6) The Office of the Adviser of Foreign Students
(7) The Office of Student Personnel Records
OFFICE OF THE REGISTRAR
The Registrar has charge of admissions, registration of students, maintenance
and evaluation of academic records, class attendance, applications for degrees,
preparation of diplomas and certificates, class schedules, and assignment of space
for instruction. He edits the directory and the catalog and compiles statistics for
the use of the President. He is, ex-officio, chairman of the Board of University
Examiners, and also secretary of the Academic Council and the Administrative Coun-
cil, the University Senate, and the General Assembly.
THE BOARD OF UNIVERSITY EXAMINERS
The Board of University Examiners formulates and administers policies govern-
ing comprehensive examinations, and also determines and administers the require-
ments for admission to the University.
The University Examiner, under the direction of the Board, edits, types, repro-
duces, administers, scores, and reports the results of all progress tests and compre-
hensive examinations given in the University College. He directs all phases of the
annual statewide twelfth grade testing program, except actual administration of the
tests, which is conducted by the participating high schools. He administers, scores,
and reports the results of all examinations for admission to the University. Also,
he tests the aptitudes and skills of all candidates for non-academic clerical, steno-
graphical, and secretarial positions at the University. He makes available scoring
services for objective tests given by upper division departments. He conducts spe-
cial examinations for outside agencies such as the Educational Testing Service
and the American Dental Association.
THE DIRECTOR OF ALUMNI AFFAIRS
The Director of Alumni Affairs, who is also secretary to the Alumni Association,
is responsible to the University and to the Alumni Association. Among his responsi-
bilities to the University are organizing and arousing interest and enthusiasm among
groups of alumni, and interpreting the University and its program of public service
to the State of Florida. To accomplish this main purpose, he participates in arrang-
ing class reunions, in obtaining and administering financial contributions from alum-
ni and friends of the University, in publishing the Florida Alumnus, in maintaining
biographical information and correct addresses of alumni, and in coordinating the
work of the Alumni Association.
THE DIRECTOR OF HOUSING
The University has a limited number of apartments located in its three Flavet
Villages on campus which may be assigned to faculty members with the rank of
instructor or below after all veteran and non-veteran student applicants for a given
period have been assigned. Information on probable availability can be obtained
from the Director of Housing. The Housing Office also maintains limited listings on
housing available in the city of Gainesville and can direct faculty members to local
realtors. Faculty members writing for information should set forth all pertinent facts
concerning size and composition of family, furnishings, transportation, rate desired,
and any particular needs.
THE DIVISION OF PUBLIC RELATIONS
The Division of Public Relations, an administrative unit of the University,
serves the University as a whole and stands ready to serve every member of the
staff. By means of newspapers, magazines, the radio, television and motion pictures,
as well as through special brochures, pamphlets and pictures, this Division seeks
to interpret to the public the life and activities of the university community. It also
serves by interpreting the needs of the University, its aims, its policy, and its
personnel.
The Division must perforce depend on the cooperation of individual members
of the University staff to keep it supplied with pertinent and valuable information
regarding the University, its academic programs, the achievements of its personnel,
the research that is going forward, and the honors and recognition of achievement
that are being received. By keeping the Division informed on these matters, staff
members will render a valuable service to the University and to themselves. The
Division is equipped to handle all press, radio, television, and magazine releases.
For greater protection to the University and its public relations, the Division urges
that all material for dissemination as news through whatever media be referred to it
for release. Finally the Division solicits ideas, suggestions and news tips from fac-
ulty members. Memorandum pads for this purpose are supplied to staff members on
request, without charge.
THE FLORIDA STATE MUSEUM
The Florida State Museum is a department of the University. The duties of the
Director of the Museum are to conduct surveys of the state to uncover materials
suitable for exhibition; to collect mineral, plant, and animal specimens, and scientif-
ic and economic data; to collect items of all kinds which illuminate the early history
of the state, and also the culture of its prehistoric inhabitants; to make annual re-
ports to the President; and to publish and distribute bulletins and monographs re-
cording information that has been gathered, and describing the work of the museum.
The facilities of the Florida State Museum are open to the citizens and visitors of
the State including, especially, the students and staff of the University.
THE FLORIDA UNION
The Florida Union is the campus center of student activities. Facilities of the
Union are used by student organizations and some faculty social activities. While
the Florida Union exists primarily for the students, members of the faculty are
invited to participate in some of the activities and facilities available. The Craft
Shop and photographic darkrooms are available for use by the faculty as are many
activities such as dancing and bridge instruction, movies, outings and other pro-
grams. Questions and inquiries concerning faculty use of the Florida Union and its
facilities should be referred to the Director of the Florida Union.
SCHOOL OF INTER-AMERICAN STUDIES
For more than two decades the University of Florida has promoted interest in
Latin America through an active Latin American area study program. The Institute
of Inter-American Affairs of the University, created in 1930, pioneered in the organi-
zation and coordination of inter-American activities on the campus, and encouraged
the establishment of new course offerings in the inter-American field. This division
of the University also granted scholarships to students from Latin American so
they might study here certain subjects which were not offered in their own countries,
notably courses in agriculture and engineering.
In 1950 steps were taken to expand the inter-American program at the University
by establishing the Graduate School of Inter-American Studiesto coordinate advanced
work in Latin American subjects in the various disciplines. In 1951 the Institute of
Inter-American Affairs and the Graduate School of Inter-American Studies were com-
bined into a single University unit with the title of Inter-American Studies. The
School now is responsible not only for supervising all undergraduate and graduate
course offerings but also for conducting all other aspects of the University's pro-
gram in the inter-American field.
As presently organized, the School is headed by a Director. Associated with
him is an Assistant Director. Each is responsible directly to the President. The
faculty of the School includes members of the line faculties of the various depart-
ments and colleges who are engaged in teaching courses having inter-American
content. The School functions at the graduate level to establish inter-departmental
curricula including an area study program, and operates under the rules of the
Graduate School. At the undergraduate level, the School coordinates the inter-
American programs administered by the various departments and colleges. It also
offers advisory services on curricula, and assists in the counseling of students.
RADIO STATIONS WRUF AND WRUF-FM
These stations are located on the University campus. For the most part they
operate separately and give University organizations and units of instruction an
opportunity to avail themselves of these facilities and to present public service
programs.
WRUF is necessarily commerical and is an affiliate of the Mutual Broadcasting
System. It is therefore limited in its broadcast time, but to its commercial schedule
has been added an already full schedule of Public Service programs.
WRUF-FM, which has a very large following, carries educational, information
and cultural programs in its field of specialization. It is likewise used by the
various departments of the University and student body to broadcast programs of a
public service nature.
UNIVERSITY OF FLORIDA PRESS
The purpose of the University of Florida Press is to publish such general and
scholarly manuscripts as will reflect credit on the University as a center of research
and an academically productive institution.
The Press is a division of the University and is administered by a Director, who
is responsible to the President. A Board of Managers advises with the Director on
operational procedures and has the sole responsibility for accepting or rejecting
any manuscript that is proffered, or solicited, for publication by the University
Press. Before any manuscript is published by the Press, the author or agency con-
tract must be approved by the Attorney General of Florida.
The Press edits, publishes, and distributes general and scholarly books under
its own imprint; it also distributes, and occasionally edits and publishes other
special works which have been approved by the Board of Managers.
In addition to its regular publishing policy, whereby authors receive royalties
on their works after Press costs have been recovered, the Press also o offers an
attractive cooperative publishing arrangement which pays the author or agency pro-
portional dividends beginning with the sale of the first copy.
Press publications are advertised in national media and through direct mail,
are reviewed in the leading magazines and newspapers, and are sold to book deal-
ers, libraries and other educational institutions, and individuals throughout the
United States and abroad.
The Press is distinct from, and has no responsibility for, other publishing agen-
cies of the University.
THE UNIVERSITY LIBRARIES
The University Libraries consist of the main library and ten branch and college
libraries located on the University of Florida campus. The main library houses most
of the 500,000 books and periodicals which are available, and its catalog contains
cards for materials in all of the library system. The Order, Serials, and Technical
Processes Departments, situated in the main library building, order, catalog and
prepare the library materials for use.
The Department of Reference and Bibliography consists of the University College
Reading Room for freshmen and sophomores, three reading rooms for upperclassmen,
graduate students and faculty in three major subject divisions, i. e., social sciences,
humanities, and sciences; and a Reference and Bibliography Room where indexes,
abstracts, trade, national, and subject bibliographies, and catalogs of other library
holdings may be found. Reference librarians offer bibliographical assistance to
faculty members, and are available to lecture to classes on the use of reference and
bibliography tools.
The library is a depository for United States documents, and receives many
state documents as well as those from other countries and from United Nations.
The majority of federal documents are not cataloged but can be obtained from the
Documents Librarian in the Social Science Room.
The Audio-Visual Services maintain a record library, including a rental collection
and a non-circulating collection. It also lends to departments of instruction various
types of projectors, and will borrow or rent films for classroom use. No charge is
made for this service, but the department of instruction pays rental and postage
costs, either from its own funds or from its library book allotment. Instruction in
the use of 16mm projectors is provided, or arrangements may be made to have pro-
jection work done for a reasonable fee. Microfilming and photographic reproduction
is done as an aid to research work.
Each academic department, throui the individual or committee designated by
the head of the department, recommends the purchase of books, periodicals, and
other materials in its field of specialization. These recommendations are forwarded
to the library Order Department, where they are checked against the library collec-
tion. If there is no unnecessary duplication, and the balance on hand in the depart-
mental fund is sufficient to pay for them, the materials are ordered.
The Director of University Libraries is responsible for all the university li-
braries, with the exception of the library of the College of Law, the library of the
Agricultural Experiment Station and the library of the General Extension Division.
Rules for the government of the library are formulated by the Committee on Univer-
sity Libraries, which also receives and passes on complaints, advises on the li-
brary budget, and allots funds to the various colleges and departments for the pur-
chase of books for the library, subject to the approval of the University Senate.
THE GENERAL ASSEMBLY
The General Assembly consists of all members of the academic staff with the
rank of instructor and above. It is called by the President for communicating and
discussing matters of general interest. It is neither a legislative nor an advisory
body, and has no powers.
THE UNIVERSITY SENATE
The University Senate is the legislative body of the University. Its membership
consists of (1) the President and the Vice-President of the University; (2) all per-
sons in the University having the title of Dean; (3) the Director of the Agricultural
Experiment Station (or in his absence the Assistant Director) and one member of
the research staff of the Agricultural Experiment Station designated by the Director
thereof; (4) the Director of the Agricultural Extension Service and one member of
the staff of the Agricultural Extension Service designated by the Director thereof;
(5) the Director of the Engineering and Industrial Experiment Station and one mem-
ber of the research staff of the Engineering and Industrial Experiment station as des-
ignated by the Director thereof; (6) all members of the faculty having the rankof Pro-
fessor in those branches of the University in which the teaching of students in resi-
dence is the primary function; (7) the Registrar, Secretary.
As described in the University Constitution, the functions of the Senate are to
correlate the official actions of the deans, of the various college faculties, and of
the committees of the Senate; upon the request of a faculty member to review any
action of such persons and agencies and, whenever it finds such action to be not
in accord with the general policies of the University, or in violation of University
regulations, or in conflict with other actions already taken; to suspend it, and refer
it, with recommendations, to the person or group with whom it originated. As a
body having jurisdiction over all matters involving University-wide policies and
functions other than those reserved to the President or any of his advisory agencies
such as the Councils, the Senate has power to legislate concerning such matters
and to make such rules and regulations as it deems expedient for promoting the
general welfare of the University.
Under the President, each committee of the Senate is the authority on matters
entrusted to it during periods between meetings of the Senate. Each one reports
its work, its findings, and its recommendations to the Senate. The President is,
ex-officio, a member of all the standing committees of the Senate, and appoints the
members. The standing committees and the constitutional committees and boards
are:
Intercollegiate Athletics
Campus Safety
Catalogs, Brochures and Announcements
Board of Directors of Clinical Services
Curricular Adjustments and Class Offerings
Discipline
Board of Managers of Florida Union
Council of Institute of Gerontology
Graduate Council
Honorary Degrees
Inter-American Affairs
University Libraries
Memorials and Necrology
Nominating
Student Petitions
Personnel Board
Planning and Policies
Professional Relations and Standards
Public Functions and Lectures
Public Relations Advisory Council Ex officio committee
Radio Broadcasting Training
Religion
Research Council
Space
Student Aid, Scholarships and Awards
Student Housing
Student Organizations and Social Activities
Student Orientation and Relations
Student Publications
Student Personnel
Summer Session
University Constitution
Board of Managers of University Press
Board of University Examiners
UNITS OF INSTRUCTION AND THEIR ORGANIZATION
The instructional units of the University are the University College (lower
division), the colleges, schools, and divisions of the upper division; and the Gradu-
ate School. All freshmen and sophomores are enrolled in the University College,
which is organized to give a central program of general education to all university
students. In addition, during the first two years, the student takes pre-professional,
professional, or elective work to meet his individual needs. A student may remain
in the University College more than two years, if he wishes, exploring the possi-
bilities of upper division subjects. He may, if he wishes, defer entering the upper
division until he is an advanced junior, or a senior. To carry on the work of the
University College a core faculty is maintained. Teachers in this faculty are em-
ployed with the approval of the head of the upper division department concerned in
each case, and, in cooperation with him, they may be assigned to teaching in both
the upper and the lower division. Many instructors in the upper division colleges
may also be assigned, on a part-time basis :to the University College for teaching
in that college. The work of the University College is under the direction of an
administrative board appointed annually by the President of the University.
The upper division is composed of the College of Arts and Sciences, and the
professional colleges and schools. The colleges and schools of the University,
with their departments, are listed both in the constitution and in the University
catalog.
The Graduate School is administered by the Graduate Council, which consists
of the Dean as ex-officio chairman, and certain members of the faculty, appointed
annually by the President.
DEFINITION OF INSTRUCTIONAL UNITS
The Department. A department is defined in the university constitution as "the
unit of organization for instruction, research, and extension in a defined field of
of learning." It is administered by a head professor, or department head, who is
charged, under the dean of his college or the director of his school, as the case
may be, with the assignment of duties to members of his staff; with recommendations
for appointments, promotions, salary increases, and tenure; with the proper use and
care of equipment and quarters; with the expenditure of departmental funds, and with
planning the sound growth and development of his department.
The Division. When a teaching unit is composed of two or more distinct but
related subject matter fields, it may be called a division instead of a department.
The division is administered by a chairman, whose responsibilities are those of
the head of a department.
The College. A college, composed of departments and divisions, is the unit
organized for the administering of curricula in a broad area of learning. The dean
of a college is its administrative head. He is responsible to the President of the
University. His duties are to carry out administrative orders from the President,
to enforce rules and regulations adopted by the faculty of his college, to nominate
heads of departments, and to review their official actions in the performance of
their duties; to supervise the assignment and use of funds, space and equipment
allotted to his college, to prepare the budget and the biennial report and such other
reports as may from time to time be requested by the President; to assign duties
to the departments and to pass upon all requisitions drawn against funds allotted
to the various departments, divisions, and schools within his college.
The School. For convenience in administration, any part of a college which is
devoted to work markedly different from, but still somewhat related to the rest of
the work in the college, may be organized as a school. The head of a school is
called a director, and his functions are those of a department head; except that his
relations to any department under him are those of a dean to the departments in his
college. The Military Departments, which include the Army ROTC and the Air Force
ROTC, are independent of any school or college; the Professor of Military Science
and Tactics and the Professor of Air Science and Tactics are responsible directly
to the President. For University administrative matters, one of these two professors
is designated by the President as "Coordinator of the Military Departments." The
Military Departments are exceptional within the University in that all physically fit
male students, with certain exceptions, are required to complete four semesters of
elementary work in one of the two departments.
The College Faculty. The faculty of a college, as defined in the constitution
of the University, includes the members of the departments in the college and also
such staff members of other outside units as regularly teach courses that are part
of its own curricula. The faculty is the legislative body of the college. The dean
is the chairman of the faculty. The faculty enacts regulations governing the proce-
dures of the college, particularly those having to do with curricula. Subject to the
approval of the University Senate, the President, and the Board of Control, the
faculty fixes the requirements of the college both for entrance and for graduation;
and decides the form of the degrees it confers. Also, it decides the curricula of
the college, and recommends to the President the granting of degrees to students
who have met its requirements for graduation. The faculty elects a secretary, whose
duty is to keep a record of proceedings.
ORGANIZED EXTENSION SERVICES
The Agricultural Extension Service. This cooperative Service selects, prepares
and makes available information derived from research in agriculture and home
economics and adapts this to local conditions. County and Home Demonstration
agents located in the counties carry on an organized program of work with rural and
other people not enrolled for resident instruction at the University. This program
is coordinated with similar programs of other federal and state agencies. This
service publishes bulletins and circulars for distribution. More detailed information
on its activities is available in the "Annual Reports of the Florida Agricultural
Extension Service."
The General Extension Division of Florida represents the state supported in-
stitutions of higher learning under the Board of Control. The Division (1) extends
University instruction through extension classes, correspondence study and work-
shops; (2) conducts adult education programs for non-credit refresher and continua-
tion study in short courses, institutes, discussion groups, seminars, and clinics;
(3) furnishes consultant services and many kinds of informative materials and teach-
ing aids; and (4) develops new areas of information and service as the need for
them in Florida becomes apparent.
Services of the College of Education. The program of services of the College
of Education consists of consultations, conferences, and studies in educational
administration that have as their object new or revised procedures; the supplying
of specialists to work with the State Department of Education and the College of
Education for the welfare of the public schools; the furnishing of leadership and
professional consultation in curricular matters and materials; assisting in, and
helping to coordinate studies of national scope in the field of education; the placing
of teachers; the recruiting of new members for the teaching profession; and offering
the services and facilities of the P. K. Yonge Laboratory School for experimentation
and practical demonstration of educational procedures.
RESEARCH
Policy on Research. Together with teaching and public service, scholarship
and research are primary functions of a university. Therefore, in addition to support-
ing organized technical research directed above all to specific practical ends, the
University of Florida is also committed to encouraging its staff to engage in creative
scholarly pursuits of the kind that will advance knowledge. The University believes
that such occupations on the part of the faculty are indispensable to the professional
growth of staff members, and to effective teaching. It also believes that, when par-
ticipated in by students, such pursuits can be, and often are, teaching methods of
inestimable value.
Policy on Patents and Copyrights. The overall aim of the University's policies
on patents and copyrights is to assure the staff member interested in research
maximum freedom of initiative, and to protect legitimate interests of all who, during
their stay at the University, produce either patent or copyright material. A full
statement of these policies is available on request to the Dean of the University
or the Chairman of the Research Council. Briefly recapitulated, their provisions
are as follows:
1. All persons engaged on projects sponsored and financed wholly by the
University are under contract with the Board of Control. This contract re-
quires that all inventions and discoveries deriving from such projects may
be patented at the University's expense, and they become the property of
the University, if the Board of Control so decides. In case, however, the
Board decides not to pay for obtaining a patent all rights of discovering
or invention accrue to the discoverer or inventor, after a designated period
of time has passed. Provision is also made for compensation to the inventor
when a patent, is taken out by the State on his invention. The Board of
Control has the option of having the patent application and management
handled by the Research Corporation.
2. For each investigation financed in part by the University, either through
purchase of materials or the paying of personnel, and in part from outside
sources, a contract stipulating patent and publication rights is made.
3. When investigations are financed wholly by outside sources, a contract
stipulating rights and ownership of patents is made.
4. Patents that result from investigations by an employee of the University
at his own expense and on his own time, if such investigation falls outside
the field in which he is employed by the University, are the private property
of the employee. Whenever such invention or discovery falls within the field
in which the investigator is employed by the University, the Research Coun-
cil recommends suitable action for handling the patent rights involved.
The copyright policy of the University falls into two parts:
1. Articles, pamphlets, and books written by members of the teaching
staff are the personal property of the author, who is free to enter into con-
tracts for publishing his work, to procure copyrights, and to receive royalties;
provided the ideas in his writings, and the writings themselves are the
result of his independent efforts. In such writings, the University disclaims
and may not be held responsible for opinions expressed. Authorship should
not be allowed to interfere with teaching or the performance of other aca-
demic duties.
2. Members of the non-teaching staff who write articles, pamphlets, and
books must present their writings and claims for the privilege of copyright
to the Research Council, which makes recommendation for each individual
case to the Board of Control.
THE RESEARCH COUNCIL
The Research Council is a body appointed by the President whose function,
under the Dean of the Graduate School, is to encourage all types of scholarly and
research activity. Another function is to make studies and recommendations concern-
ing problems peculiar to the development of programs of scholarship and research
in this institution; and to plan and implement research policies suitable to meet
such needs. The Council also administers the University's regulations on patents
and copyrights. It also studies research needs and opportunities that have special
significance for Florida and the Southeast, and recommends policies for participation
therein by the University.
RESEARCH UNITS AT THE UNIVERSITY
The Agricultural Experiment Station. This Station is organized to meet the
diverse, manifold research needs of the several agricultural regions of the State.
Its work is carried on at the main station at the University in Gainesville and at six-
teen branch stations and laboratories scattered throughout the State. Information on
the activities of these stations and on the many research projects in which they are
engaged is available in the "Annual Report of the Agricultural Experiment Station
of Florida."
The Bureau of Economic and Business Research. This Bureau, a part of the
College of Business Administration, undertakes research on conditions peculiar
to the economic life of Florida and makes special studies for Florida economic
groups and business enterprises.
The Engineering and Industrial Experiment Station. This Station is a division
of the College of Engineering. Its function is to organize and promote research
projects in Engineering and accessory sciences, with special reference to problems
that are of particular importance to Florida industry.
The Medicinal Plant Garden. This establishment is operated by the College
of Pharmacy, both as an adjunct to teaching and as a source of supply of fresh
material for study and investigation.
The Naval Stores Research Laboratory. This unit was established by a special
act of the Florida Legislature in 1935 which provided for a director, research assist-
ants and a budget for salaries and special equipment. The laboratory is a part of
the Chemistry Department and of the College of Arts and Sciences. The research
work is primarily of a fundamental nature involving the terpenes and thus, over the
long range, will make significant contributions to both the citrus and the naval
stores industries.
Marine Biology Research. Limited field facilities for work in marine biology
are available on Seahorse Key, a high island about three miles southwest of Cedar
Key. These facilities consist primarily of a 24-foot work boat and a nine-room con-
verted lighthouse. Two rooms of the building are reserved for laboratories; the
remainder will be used as living quarters for investigators and students, and to
house a caretaker.
Arrangements for the use of these facilities by qualified personnel of the Uni-
versity should be made through the office of the Dean of the College of Arts and
Sciences.
The Public Administration Clearing Service. The Service is a branch of the
Political Science Department in the College of Arts and Sciences. It provides con-
sulting services to state, county and local governments in Florida; and publishes
surveys of governmental and administrative problems. Where governmental problems
are broader than administration it acts in cooperation with other branches of the
University. Under the General Extension Division it cooperates in training programs
and short courses for public officials and employees, such as the Short Course for
City Managers.
The Bureau of Architectural and Community Research. The College of Architec-
ture and Allied Arts has established a Bureau of Architectural and Community Re-
search to conduct and to coordinate research in those fields, which concern the
design of shelter and environment for all kinds of human activities. The Bureau
provides an opportunity for graduate students and for faculty members to engage
in research in architecture and in community planning, and to cooperate effectively
in research projects with other departments of the University.
The University Center of the Arts. Educational and illustrative exhibitions of
work in architecture and the arts are a major contribution of the College of Architec-
ture and Allied Arts to the University and to the State. A beginning has been made
of a great teaching, research, and public service center known as the Center of
the Arts in which students, faculty, and the general public can study examples of
outstanding contemporary work in painting, industrial design, furniture, crafts, com-
munity planning, architecture, and the other arts.
The Statistical Laboratory. The University of Florida Statistical Laboratory
provides consulting service on statistical problems to student, faculty and staff
research workers. The Laboratory maintains an IBM machine computing section.
Office of Contract Research. The Office of Contract Research has been estab-
lished for the purpose of coordinating the relationships of the University with out-
side agencies interested in the sponsorship of fundamental and applied research.
All proposals for the sponsorship of research or for grants-in-aid must receive the
approval of the Director of Contract Research. Subsequent negotiations with poten-
tial contracting agencies or sponsors of research projects are carried on under the
Director. All contracts are subject to the final approval of the Board of Control.
The Cancer Research Laboratory. The Cancer Research Laboratory is engaged
in a study of chemical carcinogenesis and gastric cancer. Since its establishment
in 1949, the results of research have been described in more than two dozen scientif-
ic papers and in various national scientific meetings. The Laboratory cooperated
with the National Cancer Institute and the Sloan-Kettering Research Institute. The
staff consists of five members with professorial rank, two research assistants,
three technicians, a secretary and an animal caretaker. In addition to two graduate
fellows, several student assistants are employed on a part time basis.
FACULTY RELATIONS
Definition of Rank. Academic ranks and their equivalents in the Agricultural
Experiment Station, the Agricultural Extension Service of the College of Agriculture,
the Engineering and Industrial Experiment Station, the professional staff of the
University Libraries, and the P. K. Yonge Laboratory School, are defined in the
university constitution.
Appointment. The selecting of academic personnel is of vital importance to the
effectiveness of the University in carrying out its program, and requires extreme
care and vigilance on the part of administrative officers at every level. The proce-
dure observed in making new appointments in the University of Florida is an index
of the seriousness with which the University regards the employing of new academic
staff members. Recommendations for appointment are made by the department head
only after careful weighing of the qualifications of candidates through interviews,
and through scrutinizing of all academic credentials, such as the applicant's profes-
sional record, his letters of recommendation, and other appropriate documentary
evidence. The recommendation for appointment originates in the department and is
forwarded to the dean or director for his examination. If he approves, the recommen-
dation is forwarded for examination by the Personnel Board, of which the President
is chairman, and which is advisory to him in such matters. If the Personnel Board
accepts the recommendation, it refers it to the President. If he approves, the recom-
mendation is forwarded to the Board of Control for their action. The Board of Con-
trol has power of appointment.
Department heads are nominated by the dean of the college or the director of
the school or division, as the case may be. Such nominations must, in order to
become effective, receive the approval of the President and the Board of Control.
Deans and directors are nominated by the President, and appointed by the
Board of Control on his recommendation.
The President and Vice-President are elected by the Board of Control.
The original appointment of a staff member is confirmed in writing, and there-
after he receives written annual notice of salary and rank. Temporary appointments
to the faculty for the purpose of filling vacancies may be made for stipulated periods,
clearly stated in writing at the time the appointment is made.
Nepotism. According to a policy of the Board of Control, not more than one
member of an immediate family may be in the employ of the University of Florida
at one time.
Health Requirement. Staff members are required to submit to an annual X-ray
examination of the respiratory tract. This examination is supplied free by the Uni-
versity, in collaboration with the Florida Board of Public Health.
Promotions. The University's policy on promotions is that they shall be award-
ed only on the basis of individual merit. Like appointments, promotions originate
with the recommendation of the department head, must pass through the same ad-
ministrative channels, and, to become effective, must receive the same approvals.
Salaries. With each recommendation for appointment to the academic staff, the
salary of the prospective appointee is fixed on the basis of the importance and
responsibility of the position to be filled, and also according to the training, the
experience, and the general competence of the nominee.
Like promotions, salary increases are based on considerations of individual
merit only. Recommendations are initiated and treated in the same way as those
for promotions.
The Twelve-Month Basis of Employment. The twelve-month plan now in effect
in the University was initiated to assure adequate salaries within the available
budget and also to guarantee sufficient personnel to staff all the teaching, research,
administrative, and extension requirements of the University program. The plan
allows, also, a more equitable distribution of such duties as extension and corre-
spondence work, and the manifold administrative occupations which are an inescapa-
ble part of the University's activities. The presence on the campus of a full staff
throughout the calendar year facilitates the necessary release of some staff members
from their routine assignments, so that they may be free to assist in performing
occasional and extraordinary duties.
All appointments to the academic staff in the rank of instructor and above are
made for a period of twelve calander months. For the teaching staff, this plan inter-
prets twelve calendar months as meaning two regular semesters and one regular
summer term of teaching, with no extra compensation allowed for the summer term.
Members of the staff who teach two regular semesters and one summer term of nine
weeks accrue thirty days vacation. After two such accruals followed by two regular
semesters of teaching the staff member is entitled to a full summer of three months
for a vacation. This means that those members of the staff who teach consecutively
for three regular sessions and two summer sessions are entitled to the third summer
off. It is expected that the faculty member will use the remainder of his employment
period according to his own best judgment in study, research, and other professional
and university work.
Vacations, Summer Leaves of Absence and Separation. In view of the policy
of twelve months' employment of faculty, which includes one month's vacation, it
is understood that the University has first call upon the services of its faculty. If
the services of an individual are not needed, or if the individual's duties can be
carried by a substitute, the University will consider an application for a leave of
absence. The following policies are set forth for the guidance of the staff:
Vacations. Staff members who teach in a regular session and the following
nine weeks Summer Session will accrue vacations at the rate of one month per sum-
mer and after service in three regular sessions and two nine weeks Summer Sessions
will be entitled to the third summer off by virtue of having allowed this vacation to
accumulate. Staff members of the College of Education who teach in a regular ses-
sion followed by teaching in one six weeks Summer Session will automatically
receive their vacations each year and hence none will accrue.
Leaves of Absence. A leave of absence for six weeks without pay will entitle
a staff member engaged in professional improvement to the entire summer off. If
his program does not involve course attendance, or if he is registered for courses
for a period of less than eight weeks, it will be considered that he has received his
vacation for that year. If, however, he is registered for courses for eight weeks or
more, it will be considered that he has accrued one month of vacation. No more
than one accrual in this manner may be applied to a full summer off. A leave of
absence for eight weeks without pay will entitle a staff member engaged in teaching
or organized research elsewhere to the entire summer off. If his period of work is
less than eight weeks, it will be considered that he has received his vacation for
that year. If, however, his period of work is for eight weeks or more, it will be
considered that he has accrued one month of vacation. However, no more than one
accrual in this manner may be applied toward a full summer off.
All summer leaves other than those discussed above will be granted at the
convenience of the University upon an application for leave without pay for eight
weeks. It will be considered that the earned vacation will have been received for
that year and hence no vacation time will accrue.
The practice of teaching elsewhere during vacation preceding or following
service at the University in a six weeks' session is open to serious question in
terms of the best interests of the University. However, if a faculty member takes a
teaching post in another institution during his vacation, he will be expected to apply
for a two weeks' leave of absence without pay to enable him to be away from the
University of Florida beyond the limits of his vacation period. It is assumed that
the faculty member who teaches a six weeks' summer term at the University of
Florila will use the period of two weeks between terms, according to his own best
judgment in study and preparation for his teaching the following semester.
Separation. A staff member terminating his services with the University will
receive pay for accrued vacation only upon completion of his annual contract. The
accrued vacation shall begin on the closing date of the last semester or Summer
Session he was on duty.
Military Leaves. To staff members who are reserve officers and wish to partic-
ipate in training periods for reservists in the armed services, the University will
grant requests for leaves of absence with pay. Time spent away from the University
on such leaves shall not exceed seventeen days in any one annual period in addition
to any vacation leave.
Other Leaves. In case an instructor'is compelled to be away from his duties
on account of illness, the head of his department shall, as provided in the University
Constitution, arrange with the advice and consent of the dean or director, to have the
absent instructor's work carried on by the available departmental staff members. If
such an arrangement is impossible, the situation created by the illness shall be
reported to the President by the dean. The President will then, on recommendation
of the department head and dean, appoint a temporary instructor to fill the vacancy
and will make recommendations with regard to salary adjustments to the Board of
Control.
Absence from the campus for purposes of professional improvement and "travel
in the interest of administration, scholarship, and good teaching" are encouraged
by the University. Such absences and such travel should, however, be confined as
far as possible to periods when the University is not in session and classes are
not being held. If travel becomes necessary at times when classes are in session,
adequate provision for continuing the classes and for performing satisfactorily the
other official obligations of the staff member must be made.
Requests for permission to be absent from duties for lengthy periods of time in
order to attend to personal business must be submitted to the Board of Control
through regular administrative channels.
Sabbatical Leaves. The University has at present no provision for sabbatical
leaves.
Tenure. The provisions on tenure, as at present defined in article XVI of the
University Constitution, represent a change from previous policy. The revision
was made in July, 1948. Faculty members employed prior to this revision are allowed
the option of qualifying for the status of permanent member either according to the
terms of the present, revised article in the constitution; or according to article
XVI as published in Volume XLI, Series 1, Number 7 of the University Record. A
full statement of the present policy on tenure will be contained in the next edition
of the University Constitution. There are, however, certain basic principles under-
lying this reorientation of policy that should be called to the attention of incoming
faculty members.
First among these is the principle that time spent in the service of the univer-
sity-however much, and in whatever rank-does not of itself suffice to confer the
status of permanent member of the faculty. Instead, the qualification is everywhere
insisted upon that a minimum time of service-specified for each academic rank-
accomplishes but one result. It makes the staff member eligible to permanent status.
Actually to achieve this status he must be nominated for it by his department head;
receive the approval of his dean or director; receive the approval of the President;
and receive the approval of the Board of Control. At each stage in this process, a
thorough scrutiny of the candidate's general qualifications and of his record here
is made. It is obvious that diligence and care in this important matter are essential,
in view of the seriousness with which the University is compelled to regard its
responsibility in the selecting of staff members, especially of those with whom it
will long be associated and upon whose character and competence its own reputation
and success must depend.
For the protection of staff members, also, there are basic principles at work
throughout this policy. At every stage in the process of nominating a faculty member
for the status of permanent member, action must be taken; and the staff member
must be notified in writing of the decision made. Furthermore, the University may
not, under the terms of this policy, keep any staff member in temporary status in
any rank for more than a limited period of time, specified for each rank. Finally,
in case an administrative officer decides that for good and sufficient reasons a
member of his staff having the status of permanent member should be removed from
the service, there are provisions to safeguard the rights of the faculty member and
to insure that he will be informed in writing of the charges made against him; that
he will have ample opportunity to defend himself; and that he will be given a thor-
ough, fair, and impartial hearing.
Retirement. All faculty members are required to join a retirement system as
provided by the laws of the State of Florida. Complete information may be obtained
from the Director of Employee Personnel Services in the Administration Building.
Dismissals. The University policy on dismissals is stated in Section 4 of
Article XV of the University Constitution.
Resignations. If a member of the academic staff desires to obtain release from
his position, he must offer his resignation to his next superior officer sixty days
before his resignation is to become effective. The University policy on resignations
is stated in Section 4 of Article XV of the University Constitution.
Outside Employment. The University encourages its faculty and staff to engage
in research; to offer professional advice concerning the development of the natural
resources of the state, or new products, or new scientific apparatuses and tech-
niques; to prepare and to publish the results of their studies; to make addresses
on subjects in which they are qualified and which are of interest to the public; to
participate in a reasonable degree in extension work or correspondence teaching,
subject to regulations; and to serve as officers or as members of committees of
learned and scientific societies.
It is important that every case of outside employment of a staff member be
reported to the office of the President, through the department head and the dean.
Such employment is subject to a number of guiding principles.
First, and most important, it must not be allowed to interfere with full and
proper performance of university duties. Second, it must be clearly and definitely
related to the professional specialization of the staff member. Third, it must be
demonstrated that such employment contributes to the welfare of the state and that
it enhances the prestige of the University. Fourth, it must be established beyond
doubt that such employment in no way militates against the best interests of the
University. Finally, if such employment at any time entails a contingency such
as the giving of expert testimony in cases under litigation, it is understood that
such testimony may never be given at the behest of private interests. It may be
given only when officially requested by some agency of government.
Ordinary private business of members of the faculty and other university staff,
such as the investing of mcney or the hiring of labor in private undertakings, is not
considered to fall within the purview of regulation by the University, provided the
business is of such a character as not to damage in any way the prestige of the
University, and provided it entails no loss of time or efficiency in the performance
of university duties.
Members of the staff who desire to engage in work outside their regular duties
must, with the consent and approval of the head of the department and the dean or
other administrative officer concerned, make application to the President, who will
make his recommendations to the Board of Control. Such applications must state the
nature of the work involved, its duration, the amount and kind of remuneration if
any; and give an evaluation of its significance and value to the University and the
State. This procedure must be observed, regardless of whether such employment
is for compensation, or whether it is on a part-time basis, or whether it is scheduled
to be done during vacation periods only.
Deans and directors are required to submit annual reports to the President sum-
marizing all outside work done by members of their staffs, giving brief descriptions
of the nature of the work done in each case, stating the amount of remuneration, if
any; and appraising the value of the work from the point of view of the University
and of the State.
Travel by Staff Members. It is expected that need will arise for members of the
staff to travel in the performance of their professional duties. The policy of the
University in regard to such necessary travel is of course determined in some
degree by the problems of an administrative order that are created by the absence,
however justifiable, of faculty members from their regular duties on the campus.
Because of the difficulty of dealing with these problems, the University must per-
force confine its encouragement and support to travel of a kind that will contribute
most effectively to its program as an institution of higher learning.
A certain part of the travel budget approved for the University by the Board of
Control is allocated to each department. The staff member who wishes to travel
submits his request to the department head, who in turn forwards it, if he approves
it, to the dean or director concerned. If the latter approves it, he sends it with his
recommendation to the Business Manager who will, if funds are available, forward
it to the Vice-President of the University for final approval.
There are three categories for the payment of individual travel expense by the
by the University, all subject to the availability of funds:
1. The University will pay all necessary expenses for administrative
officers, or others officially representing the University; or for deans and
other administrative officers attending one association meeting a year.
2. The University will pay all necessary expenses for travel benefiting
the University mainly, and the individual faculty member incidentally. This
means, for example, that if a faculty member is an officer of a learned or
scientific organization, or has been invited to present a paper before such
a gathering, the University will pay all necessary expenses for travel.
3. The University will pay public carrier transportation costs only, or the
equivalent, for travel which, on the other hand, benefits mainly the faculty
member and the University only incidentally. For example, it will pay such
costs only for attendance at meetings of recognized technical, professional,
or scholarly groups.
Necessary expenses for travel, including subsistence, are paid on a per diem
basis. The schedule of approved per diem allowances may be obtained from deans,
directors, or heads of departments. Frequency of trips for individual faculty mem-
bers is determined by the amount of funds available, and, in general, not more than
one trip a year per faculty member is allowed at university expense. The practice
of several members of the faculty pooling expenses and traveling by automobile is
advisable whenever it enables more individuals to attend a meeting than would be
possible otherwise. In such cases, if funds permit, mileage may be paid for the
car. If, however, funds available are not sufficient to pay mileage, a lesser amount
may be paid.
Members of the staff working on projects financed by the federal government
must, when they ask permission to travel on funds supplied by contract for such
projects, clearly indicate in their request that the trip contemplated is requested
by the government agency concerned.
No formal report on trips taken by staff members is required by the President's
office.
Continuing and frequently recurring travel in the interest of an organized re-
search program or of an extension service, and for which special funds are provided
in various budgets, must have the approval of the appropriate dean or director, in
accord with the general policy on travel. Reports on the progress and activities of
such programs, including the travel necessitated by them, are submitted annually
to the President's office.
Expenses incurred for trips made by classes for instructional purposes must be
paid from the necessary and regular budget of the department or other instructional
unit directly concerned. Large groups of this kind should be transported by bus,
whenever possible.
Travel undertaken on private business by a member of the staff at no expense
to the University, and that entails no loss of time from the performance of university
duties by the staff member, does not fall within the scope of university policy on
travel.
Teaching Loads. Consideration of teaching loads must take into account the
diverse activities required of faculty members and the manifold responsibilities
they are called upon to accept. It is the purpose of the University to distribute
the total burden of teaching and other work as equitably as possible. There are
many items that must figure in the equitable distribution of the work that has to be
done. First and most obvious among these is the number of hours spent in class-
rooms and laboratories, in conducting extension classes and correspondence courses.
Second, the number of students enrolled under each instructor must be taken into
account. Also, the time spent in conferences and in directing the work of individual
students, in preparation for classes, in planning and organizing new courses, in
study and research for professional improvement, and the demands made by adminis-
trative tasks such as serving on committees, attending routine staff and faculty
meetings, carrying on official correspondence, making reports, and keeping records;
all must be given due weight.
The University's policy on teaching loads is predicated on the assumption that
that each staff member will spend, in one way or another, a minimum of forty-four
hours a week in the performance of-his official duties.
Instructors and assistant professors will be assigned a teaching load of fifteen
hours per week. Staff members in these ranks are usually entrusted with the more
elementary courses, and therefore frequently do not have more than two classroom
preparations to make. They are therefore expected to carry the maximum teaching
load. In case, however, the number of preparations is greater or the number of stu-
dents per instructor is excessive, the policy is to reduce the number of classroom
and laboratory hours. Practice in this matter must of necessity vary somewhat, and
in all cases, in making their assignments of work, the department head and the dean
must give full consideration to all aspects of each individual case.
The teaching load of associate professors and professors normally is twelve
hours. In addition to an elementary course, members of the staff holding these ranks
are assigned the advanced and graduate courses in the department, which usually
require several preparations. Much individual work with advanced students is usually
required of teachers in these higher ranks. Greater and more continuous effort is
necessary for them to keep abreast of progress in the knowledge of their subject.
Finally, time for research and creative scholarship is more ,urgently a necessity
for teachers in these higher ranks because, as a rule, they are the more mature
men in a department and their creative work is more widely recognized.
Head professors of a few of the larger departments often are obliged to spend
up to one-half or even more of their time in the performance of many onerous adminis-
trative duties, while at the same time doing teaching of the difficulty and quality
commonly expected of professors.
For professors in the College of Law, the maximum teaching load is eight or
nine hours per week.
It is the general practice, in estimating teaching loads in the University, to
count two or three laboratory hours as equal to one classroom hour. There cannot,
however, in view of the variety of subjects and the differences in method they require,
be any strict uniformity of practice in evaluating laboratory hours in terms of class-
room hours. For example, the work of conducting a laboratory may range all the way
from the merest supervision to a type of instruction fully as difficult and exacting
as classroom teaching in the demands it makes and the responsibility it places on
the instructors. Therefore, it is necessary for the head of the department and the
dean to adjust the load to staff members whose duties include the supervising of
laboratories, in terms of the kind of laboratory work they are called upon to do.
Instructional Privileges for Faculty Members. Members of the faculty with the
rank of instructor or above, who are on active duty full time, may register without
fee as part-time students for courses not to exceed one per semester. Before such
registration is accepted bythe office of the Registrar, however, it must have received
the approval of the department head and the dean, or director concerned.
Faculty members who are thus registered as part-time students, without the
payment of any fee, will not be granted benefits that are the prerogatives of full-
time students only. They will not, for example, be allowed the use of the infirmary,
or student athletic benefits, or lyceum benefits, or participation in any other activi-
ties which are maintained for full-time students.
Absences. Dismissal of students from courses for excessive absences or other
failure to do the required work is at the discretion of the instructor. If such action
is contemplated, the instructor must warn the student, in writing. This warning may
be delivered by the instructor to the student in person, or it may be mailed by the
office of the Registrar. Such warnings must be reported at once to the department
head, or the course chairman. If the student fails to heed the warning, either as to
further absences or improvement in his work, he may be dismissed from the course.
Honor System. The Honor Code is the basis of the Honor System and places
each student on his honor to refrain from cheating, stealing and passing bad checks
and to aid in the apprehension of those guilty of breaches of honor in that respect.
The spirit of the Honor System is one of honesty and integrity in all things.
The Honor Court is a body of thirteen students, elected by the student body
each year, whose responsibility is the promotion of the Honor System and the en-
forcement of the Honor Code. Authority for penalizing students guilty of misconduct
is vested solely in the student Honor Court. The Honor Court and the office of the
Chancellor are in the Florida Union.
The part of an instructor in the Honor System is an extremely important one.
Each student pledges that, in all his school work, he has "neither given nor
received (unauthorized) aid." Hence the instructor, in the final analysis, delimits
that pledge by stipulating clearly and precisely what is and what is not authorized.
In teaching his classes and in giving tests and examinations, the instructor
should grasp the opportunity of promoting the Honor System through conduct and
statements which leave no doubt of his faith in the Honor System and in the honesty
of his students. Before there can be loyalty to a trust, there must first be an aware-
ness of the trust by him in whom the trust is placed. All forms of proctoring are, of
course, wholly inconsistent with the spirit of the Honor System.
FACULTY SERVICES
The University Bookstore and Campus Shop. This division offers a complete
line of instructional materials, textbooks, technical and trade publications and
stationery and office supplies. Faculty and staff members are granted a discount
on all books and instructional materials. The order department is available to pro-
vide books and materials not carried in stock.
The Food Service Division. A well rounded food service is available to students,
faculty and staff, as well as their families and guests. Complete meals are served in
the University Cafeteria and the Florida Room, which is located in the P. K. Yonge
building. A la carte orders and fountain service are provided by the Campus Club
and the Hub, located in the Student Service Center.
The Cashier's Office. This office, located in Room 1, Administration Building,
will cash personal checks not in excess of fifteen dollars, as well as payroll and
travel warrants. This service is for staff members only and a service fee of ten
cents is charged for each transaction.
The Duplicating Department. Located in the Plant and Grounds area, this de-
partment serves as a center for mimeographing, multilithing, multigraphing and
binding for all University activities. Rates are readily available for these services.
The Photographic Laboratory. Photographic services are performed for various
units of the University by this division.
The Stenographic Bureau. The University Stenographic bureau does typing and
stenographic work which regularly assigned clerical personnel is inadequate to
perform. Requests for assistance from this bureau should be made only for University
work.
Western Union. A branch station of the Western Union is located in the Florida
Union for the convenience of the students and staff.
Medical Service. The Department of Student Health will provide treatment for
an emergency occurring on campus. Immunization against typhoid, smallpox and
tetanus are open to all University employees. However, it does not provide medical
facilities for staff members. The faculty members are free to join hospitalization
insurance groups active in the University community.
Faculty Club. Any person listed, or to be listed in the University Catalog as
an officer of administration, or a member of the faculty is eligible for membership.
The Club uses Building J, south of the Florida Union, where it operates a snack
bar and makes available various recreational facilities. The membership fee of
five dollars and the annual dues of ten dollars may be paid to the treasurer.
Mail. Persons using the U. S. Post Office substation located in the Student
Service Center should have their mail addressed to University Station, Gainesville,
Florida. Post office boxes at this station may be rented upon application to the
postmaster. The campus mail system distributes official University mail without
charge to all points on the campus and to offices in the Seagle Building in down-
town Gainesville.
Payroll. Each new member of the staff, upon his arrival on the campus, should
report at once to the Payroll Unit, Room 102 Administrative Building, to execute the
necessary papers relative to income tax withholding, election of a retirement program
and the oath of allegiance. THE EXECUTION OF THESE PAPERS IS MANDATORY
AND A NEW EMPLOYEE CAN NOT BE PLACED ON THE PAYROLL UNTIL THEY
ARE COMPLETED. Payroll checks are distributed by each department to its em-
ployees on the first day of each month. Shortly after the end of each calendar year,
Form W-2, the official record of earnings and taxes withheld is distributed in the
same manner.
Campus Credit Union. All employees of the University are eligible for member-
ship in the unit of the Federal Employees Campus Credit Union. The office is
located in Building E.
The Orange and Blue Bulletin. This publication, for the dissemination of ad-
ministrative notices, appears on Mondays, Wednesdays and Fridays. Faculty and
staff are urged to consult this bulletin regularly, not only for the administrative
and semi-administrative notices it contains, but also for information such as the
following:
Any motor vehicle operated on the highways of the State of Florida, which
is owned or controlled by any person employed in any trade, profession, or
occupation in the State of Florida, or by any person who has children entered
in the public schools of Florida, must have a Florida auto license tag and
drivers must obtain Florida drivers' licenses.
Parking Permits. Each faculty or staff member operating a motor vehicle on
campus should register the vehicle with the campus police, Plant and Grounds
Division. This action also includes the application for a parking permit and the
assignment to a parking area. Decals are provided as an indication of parking
privileges.
Purchasing. Under no circumstances will the University make purchases, except
as approved in advance of the actual purchase by the Director of Purchasing in the
Business Office. Requisitions for purchases must be made out on the form provided
by the Business Office and, tobe honored, must receive the approval of the head of
the administrative unit for which the purchase is being made. The Director of Pur-
chasing, when. he has received and approved the requisition, issues the purchase
order. The vendor ships the merchandise to the unit of the University which initiated
the requisition.
Music. One of the purposes of the Division of Music as a service unit is to
bring the gift of music, in concert offerings and participation opportunities to all
those interested as its contribution to the cultural enrichment of the campus, civic
and state families.
Two of the Division's musical organizations, the Choral Union (a mixed choral
group) and the University Symphony Orchestra, welcome the faculty and members
of their families to take an active part in either one or both of these organizations.
Organized music groups, small ensemble groups, faculty and student soloists
offer concerts and recitals throughout each semester in the University Auditorium,
the Division of Music Auditorium, the Gymnasium, and the Plaza of the Americas.
Each year the Division also sponsors an Artists' Course, bringing to the campus
artists of national prominence. This series, along with the concerts sponsored by
the Lyceum Council, provides a full and diversified musical calendar. No admission
fee is charged for any of the above concerts except those sponsored by the Lyceum
Council.
Recreation. The Department of Intramural Athletics and Recreation in coopera-
tion with a Faculty Advisory Committee provides organized competition on a depart-
mental basis in the following sports: bowling, tennis, golf, horseshoes, table tennis,
shuffleboard, touch football, and volleyball.
The Intramural Department will schedule tournaments in other recreational activ-
ities in which there is sufficient faculty interest. A well-stocked storeroom of
athletic equipment is available to faculty members upon presentation of their faculty
identification card. A separate locker and dressing room located in Florida Gymnasi-
um, with easy access to the gymnasium floor and other athletic facilities, is provid-
ed for faculty members. The Florida Gymnasium Recreation Room is also available
to faculty groups.
During the summer, the swimming pool is open to the faculty and their families
on payment of a nominal fee.
Reduced rates of admission to athletic contests sponsored by the University
are offered to faculty members.
Camp Wauburg, located nine miles south of the campus on the Ocala highway,
provides facilities for swimming, boating, fishing, games, outdoor cooking and for
picnics. These facilities are available to the faculty on payment of a fee of two
dollars. Questions and inquiries concerning faculty use of the camp and its facilities
should be referred to the Director of the Florida Union.
Finally, the Florida Players, the University theater organization, presents a
series of major dramatic productions each year and experimental laboratory theater
presentations. Tickets to those are available at a nominal price.
INDEX
Absences, Student .................. ...................
Agricultural Experiment Station ...........................
Agricultural Extension Service . . . . . . . . . . . . . .
Alumni Affairs, Director ................................
Assembly, The General ................................
Athletic Contests . . . . . . . ..... . . . . . . . . ...
Bookstore, University . . . . . . . .... . . . . . . ...
Bureau of Architectural and Community Research . . . . . . . .
Bureau of Economics and Business Research . . . . . . . . .
Business Manager . . . . . . . ..... . . . . . . . . ...
Cafeteria . . . . . . . . . . . . . . . . . . . . .
Cancer Research laboratory . . . . . . . . . . . . ......
Campus Mail .......................................
Campus Shop . . . . . ..... .................... .
Campus Credit Union ..................................
Cashier . . . . . . . . . . . . . . . . . . . . .
Checks, Cashing of . . . . . . . ..... . . ...
Duplicating Service . . . . . . . . . . . . .
Engineering and Industrial Experiment Station . . . .
Examiners, Board of University . . . . . . . . .
Faculty Club . . . . . . . .... . . . . ...
Faculty, The College . . . . . . . ..... . . ...
Faculty Relations:
Appointments . . . . . . . ..... ........
Dismissals . ....... . ..................
Health Requirements ......................
Leaves, Military . . . . . . . ..... . . ...
Leaves, Other . . . . . . . .... . . . ...
Leaves, Sabbatical . . . . . . . .... . ...
Leaves, Summer ........ ...................
Nepotism . . . . . . . ..... . . . . ...
Outside Employment .....................
Promotions ...........................
Rank ...............................
Resignations ............... ...........
Retirement . . . . . . . . . . . . . .
Salaries. .............................
Separation .............................
Teaching Loads .........................
Tenure . . . ... . . . . . . . . . .
Travel by Staff Members ...................
Twelve Months Basis of Employment .......... .
Vacations . . . . . . . . . . . . . . .
. . . ... 24
. . . . .. 24
....... 15
.......... 25
. . . . . 25
. . . .... . 13
. . . . . 17
. . . .... . 20
.......... 17
.......... 19
. . . . . 19
.......... 19
. . . .... . 18
.......... 17
. . . . . 2D
......... 17
. . . .... . 17
. . . .... . 20
. . . . . 20
.......... 2)
.......... 17
. . . . . 19
..........22
. . . . . 22
.......... 19
. . . . . 21
.......... 16
. . . . ... ..18
Florida Players . . . . . . . . . . ... . . . .... 26
Food Service Division . . . . . ..... . . . . . . . . 24
Functions of the University . . . . . . . ..... ... ..
General Extension Division .....................
Honor System ..............................
Housing, Director of ..........................
Instruction, Units of ............................
Inter-American Studies, School of . . . ....... . .
Instructional Privileges for Faculty Members ...........
Instructional Units . . . . . . . .... . . . ...
Intramural Department ... . . . . . . . . . ...
Libraries, The University . . . . . . . ..... . ...
Mail ............. .......................
Marine Biology Research .................. .........
Medical Service . . . . . . . ..... . . . . . ...
Medicinal Plant Garden ........................
Museum, The Florida State . . . . . . . .... .....
Music ............... .........................
Naval Stores Research Laboratory . . . . ..... ..
Office of Contract Research .....................
Orange and Blue Bulletin .................. .....
Organization of the University . . . . . . . ..... ...
Parking Permit . . . . . . . ... . . . . . . .
Payroll . . . . . . . ..... . . . . . . . ...
Personnel Board . . . . . . . ..... . . . . ...
Photographic Laboratory . . . . . . . ..... . . ...
Post Office . . . . . . . . . . . . . . .
President of the University .....................
Press, University of Florida ....................
Public Administration Clearing Service ...... . .....
Public Relations, Division of ....................
Purchasing .................................
Radio Stations WRUF and WRUF-FM ................
Recreation ................................
Registrar . . . . . . . ..... . . . . . . ...
Research .............. .. . ................
Research Council ...........................
Senate, The University ........................
Services, College of Education . . . . . . . . . .
Statistical Laboratory .........................
Stenographic Bureau, The ......................
Student Personnel, Dean of .....................
Union, The Florida ...........................
University Center of Arts . . . . . . . ..... . ...
University, Dean of the . . . . . . . ..... . ..
University, Vice-President of the . . . . . ......
Wauburg, Camp . . . . . . . .... . . . . . ...
Western Union .............................
...... 13
. ...... 24
........ 12
. . . . 23
........ 12
. . . .. 26
. ...... 25
........ 16
. ..... 25
........15
. .. . . 26
. . . . 15
........16
. . . . 25
. . . . 25
. . . . 25
. . . . 24
. . . . 25
. . . . 16
........ 25
........ 25
........ 15
........ 10
........ 13
........ 16
. . . . 24
........1
. . . . 26
. . . . 25
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