Project Profile
Project Number:
Sponsor: State Library System
CFDA#
Contract #
Title: Florida Digital Gazetter
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Award Amount:
Cost Share:
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End Date:
University Project #
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Title of Proposal: Florida Digital Gazettee
SEND NOTICE OF AWARD TO:
The University of Florida
Office of Research and Graduate Programs
PO Box 115500 / 219 Grinter Hall
Gainesville, FL 32611-5500
Phone: (352) 392-1582
Fax: (352) 392-9605
)
r
Submitted to Sponsor: State and Federal Grants Office, Division of Library and Information Services Sponsor Code: I
UNIVERSITY ENDORSEMENTS: The attached proposal has been examined by the officials whose signatures appear below. The
principal academic review of the proposal is the responsibility of the Department/Center and College. If additional space is needed for
signatures, please provide them on a separate sheet of paper.
Principal Investigator: (Project Director)
Credh ^l/r'o, -n^AA^L
'DlE/3
NAME: Stephanie C. Haas DA
TITLE: Assistant Director
SOCIAL SECURITY #: TELEPHONE#: (352)846-0129
CAMPUS ADDRESS: P.O. Box 117007
DEPARTMENT: Digital Library Center, UF Libraries
Co-Principal Investigator: (If Applicable)
NAME: DATE
TITLE:
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DEPARTMENT:
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NAME: DATE
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DEPARTMENT:
Dean or Director:
NAME: DATE
TITLE:
DSR-1 (5/00)
Dean or Director: (If more than one)
NAME: Dale B. Canelas ATE
TITLE: Library Director, University of Florida Libraries
Other Endorsement (If Needed):
NAME: DATE
TITLE:
Vice-President for Agricultural Affairs
(For all projects involving IFAS Personnel)
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TITLE:
Vice-President for Health Affairs
(For all projects involving JHMHC Personnel)
NAME: DATE
TITLE:
Vice President for Research
NAME: DATE
TITLE:
Office of the Vice President for Research and Graduate Programs
UNIVERSITY OF FLORIDA
SPONSORED PROJECTS
APPROVAL FORM
V
AGENCY APPLICATION DEADLINE
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Date: March 15, 2002
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PRINCIPAL INVESTIGATOR
IHaas
Last Name (Print or Type)
Digital Library Center
Department or Unit to Administer Account
Is Ic
Initials
I I
l S
Social Security Numnber
Unviersity of Florida Libraries
College
CO-PRINCIPAL INVESTIGATOR
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Initials
SI S
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I E 7
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S(A) PI and Home Department, College
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CERTIFICATIONS AND ASSURANCES COST SHARING CONTACT PERSON:
Exp Date Number YES MJ NO Stephanie C. Haas
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Clinical Trials U salary (number)
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Biohazards D (If none, please check here): _questions about this
project.
TYPE:
New
Renewal I1
Continuation []
Supplemental M
Revised CE
CATEGORY:
Research 1
Training 13
Extension 1[
Other (Includes: Fellowships, C[
Conferences, patient services, etc)
MAILING INSTRUCTIONS:
Mail Original and 18 Copies to: (Check One)
State and Federal Grants Office [ First Class
Division of Library and Information Services [0 Federal Express
R.A. Gray Building
500 S. Bronough Street
Tallahassee, Florida 32399-0250
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SAMAS Acc't. # 550"60104
C Other
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UPN I I I I I I PROPOSAL DATE: I I I I I AGENCY CODE [I I
AGENCY I I I I I I I I I I
DIVISION
BUDG BEG 1 I I I BUDGEND I I I1 I 1 PROJ BEG P I I ROJ END 1 i
AMT REQUESTED: I PROJ AMT REQUEST: I I I I I
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OFF CAMPUS -- $;
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E-D
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FLORIDA CENTER FOR LIBRARY A UTOMA TION
2002 NW 13h Street, Suite #320
Gainesville, FL 32609
Phone (352) 392-9020 or SUNCOM 622-9020 Fax: (352) 392-9185
March 4, 2002
Division of Sponsored Research
University of Florida
To Whom It May Concern:
This letter acknowledges that the Florida Center for Library Automation will
contribute $9,389 worth of goods or services as outlined in the proposal
"Florida Digital Gazetteer" submitted as an LSTA grant to State and Federal
Grants Office, Division of Library Information Services, Tallahassee,
FLorida.
Sincerely yours,
James F. Corey
Director
AN EQUAL ACCESS/OPPORTUNITY -AFFIRMATIVE ACTION SYSTEM
University of Florida Florida State University Florida A&M University University of South Florida Florida Atlantic University
Gainesville Tallahassee Tallahassee Tampa Boca Raton
University of West Florida University of Central Florida Florida International University University of North Florida Florida Gulf Coast University
Pensacola Orlando Miami Jacksonville Ft. Myers
g UNIVERSITY OF
FLORIDA
George A. Smathers Libraries
P.O. Box 117001
Gainesville, FL 32611-7001
(352) 392-0342
7 March 2002
To Whom It May Concern:
This letter acknowledges that the University of Florida Libraries will contribute $23,732
worth of goods or services as outlined in the proposal "Florida Digital Gazetteer"
submitted as an LSTA grant to the State and Federal Grants Office, Division of Library
Information Services, Tallahassee, Florida.
Dale B. Canelas
Director
George A. Smathers Libraries
Florida Department of State, Division of Library and Information Services
LSTA APPLICATION
Application Due: March 15, 2002
LIBRARY / ORGANIZATION NAME Digital Library Center, University of Florida Libraries
MAILING ADDRESS P.O. Box 117007, University of Florida, Gainesville, FL 32611-7007
PHONE # (352) 846-0129 SUNCOM # 622-0129 FAX # (352) 846-3702
CONTACT PERSON Stephanie C. Haas E-MAIL ADDRESS haas@,mail.uflib.ufl.edu
FEID OR SAMAS AND EO # 550100104
CONTRACTING AGENCY NAME University of Florida
TYPE (check one):
p Public p K-12 X Academic p Multitype Library Consortium p Special p State Library
CATEGORY (check one)
p Access for Persons Having Difficulty Using Libraries
X Library Technology Connectivity and Services
PROJECT NAME Florida Digital Gazetteer
PROJECT X New p Continuing If continuing, specify year:
LSTA FUNDS REQUESTED $ 154,243
PRIORITY# 3 OF 3 APPLICATIONS SUBMITTED
LIBRARY SERVICE AREA POPULATION University students and faculty 200,000+ at 11
state institutions (UF population 36,500 faculty and staff)
NUMBER OF PERSONS TO BE SERVED BY PROJECT 1300 government entities that
use geographic data (see p.2) represent 955,917 workers according to the Census 2000 Survey
Profile for Florida; 1.2 million students with Web access in grades 1-12 where Sunshine
Standards are related to map use, spatial relationships, and Florida's unique geography. (Source:
Digest of Education Statistics 2000 for wired public schools [http://nces.ed.gov/pubs2001/digest/] and
Florida Depart of Education 2000-2001 FTE Student counts.)
TARGETED USER GROUP (Check all that apply)
X Children X Youth X Adults X Older Adults X Mixed
p Other, specify_
d&_/__/__ I___A [Dale B. Canelas, Director] 3///
Typed Name and Signature of Library / Organization Director Date
LSTA Application
DLIS/LSTA01, Effective 11/20/2001
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
LSTA OUTCOMES PLAN
Project Name: Florida Digital Gazetteer
Library: University of Florida Libraries
Project Summary/Program Purpose: This project will create a prototype Florida Digital Gazetteer (FDG): a geographic dictionary to Florida place names. Populated initially with records from the
Geographic Names Information System (GNIS), the national authority for domestic place names, new and variant name forms will be added as part of this project. The Florida Digital Gazetteer will
provide a portal to the GNIS entries as well as to other Florida georeferenced resources including bibliographic records of libraries and posses both text and spatial searching capabilities.
__EVALUATION
INPUTS ACTIVITIES OUTPUTS OUTCOMES INDICATORS SOURCES/METHODS
UF Libraries staff
FCLA staff
Florida Resources and
Environmental Sciences Center
(FREAC) staff
U.S. Army Corps of Engineers,
Jacksonville District (USACE)
staff
FDG Implementation Programmer
Operations Manager
So. Florida Name Auth. Coord.
Name Input Technicians
Map Cataloger/Indexer
Florida Geographic Alliance
members
Global Positioning System
(GPS)units
Software from Geographic Names
Information System (GNIS)
Travel monies
Hire, train, and
supervise project staff
Modify GNIS record
software to match
Florida requirements
Identify place name
sources of new and
historic names.
Check names against
GNIS and create
records for missing
and/or variant names
Create prototype
Florida Digital
Gazetteer interface to
retrieve GNIS records +
georeferenced metadata
from other sites
including the state
university system union
catalog (WebLUIS)
Develop a geospatial
footprint testbed
Develop instructional
materials online and
for electronic
distribution
Creation of a functional
prototype Florida Digital
Gazetteer web site
# new Florida names
identified
#names modified and/or
variant names added
#records submitted from
Florida to GNIS. Goal:
10,000
#maps cataloged and names
indexed. Goal:35-40 maps
Evaluation documents related
to footprint formats,
capture/collection, and
storage and retrieval
#GPS field capture trips
# instructional materials
developed/distributed
#presentations concerning
resource
1. Public uses technology to
access information
(governmental agencies,
industry, students, and the
public use the Web site to
access information on
Florida's named places and
to retrieve georeferenced
metadata records)
2. Public learns to use
technology (Public libraries
and schools are contacted
electronically with
instructional materials on
how to use this site; online
instruction available at site;
presentations on use at
professional meetings;
Florida Geographic Alliance
members work with students
to capture geospatial footprint
data using GPS units
la. # hits on Florida Digital
Gazetteer
lb. Inspection of use logs to
determine hits by user
category, e.g. .gov, .edu, .com
Ic. # email contacts from site
le. Online User Survey
2a. # hits on instructional
pages
2b. # presentations at
meetings
2c.#GPS trips
1 a,b System generated statistics
1 c. Begin collecting as soon as
site is publicly available and
continue collecting 6 mos beyond
project termination; periodically
thereafter
1 e. Quantitative/qualitative
analysis
2a. System generated statistics
2b.Attendance counts
2c.Evaluative comments of
students about experience
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
B. INTRODUCTION
Introduction to Submitting Agency
Located in Gainesville, Alachua County, the Libraries of the University of Florida form
the largest information resource system in the state of Florida. The Libraries of the
University of Florida consist of eight libraries. Six are in the system known as the George
A. Smathers Libraries of the University of Florida and two (Health Sciences and Legal
Information) are attached to their respective administrative units. Together the Libraries
hold over 3,000,000 catalogued volumes, 4,200,000 microforms, 1,000,000 documents,
550,000 maps and images, and 20,000 computer datasets. FTE staffing at the Libraries
includes 103 professionals, 210 support staff, and 92 student assistants. The Libraries
serve over 35,000 students and a faculty of 1,536. The operating budget for 1999-2000
was $23.2 million. Recent grant administrative experience within the Libraries includes
an IMLS grant "Linking Florida's Natural Heritage: Science & Citizenry," two LSTA
grants "FEFDL Florida Electronic Federal Depository Library" and "Bibliographic
Enhancement of the Rare Book Collection," and an NEH grant "Literature for Children."
Introduction to Project
Florida Digital Gazetteer
From Everglades research to family trees, a sense of place gives meaning to the lives of
Floridians. Your grandfather bought a citrus grove in Eustis; my great grandfather
worked in the pencil factory near Way Key (now Cedar Key). Where we're from, where
we're going all revolves around places with names. Try finding your way to Disney
World on a map with no names. Accurate place names allow us to navigate and to find
information relevant to our work and our hobbies. Because libraries assume the
responsibility for providing consistency in subject terms used to identify and retrieve
information about places, the accuracy of the terms they use directly affect the 16 million
users served by Florida libraries. [Florida Public Library Statistical Tables (2000),
http://librarydata.dos.state.fl.us/StatsRankings/2000/datatables/TABl.htm] Dot Hope
who was responsible for cataloging services for more than 10 years at the University of
Florida writes "The integrity, indeed, the basic functionality of online databases depends
on continuity of name forms including place names."
Currently, libraries depend on a list known as the Geographic Names Information System
(GNIS) that is maintained by the U.S. Geological Survey. Unfortunately, the last
comprehensive update of Florida names was completed in 1986. Since then towns have
been born and lakes have disappeared, and while some names have been added, many
remain undocumented. Currently there are 33,161 Florida names in the GNIS database
(Robin Worcester, GNIS Office, pers.comm. 2-26-2002). While there is no accurate way
to estimate the names missing, Roger Payne, Head of GNIS, wrote "I'm betting that it
might be much more than 20,000 names ..." Historic Florida names are of even greater
concern: Hogtown Gainesville's previous name is nowhere to be found.
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
The goal of the Florida Digital Gazetteer (FDG) is to create an online geographic
dictionary to Florida's named places that will be an accurate, uptodate, and authoritative
resource for Floridians at work and play. The project will add new and variant names
(historical, non-English language, etc.), and for both new and legacy names, those
already in the Geographic Names Information System (GNIS), geospatial footprints will
be developed. Geospatial footprints are the shapes that would result if we put dots
around the parameter of any named place, say Disney World, on a map and then
connected the dots. Each of the dots is identified by a pair of latitude/longitude points,
and the resulting polygon shape is known as a spatial footprint, or a shape file. Spatial
footprints are extremely important to all Floridians who work with the electronic
mapping capabilities of Geographic Information Systems (GIS). FDG will also retrieve
other Web sites related to a named place including relevant records from the online
WebLUIS university union catalog.
Concisely stated, the Florida Digital Gazetteer is being designed with the following
characteristics:
1) It will serve all Floridians as the Web interface to a comprehensive Florida
geographic dictionary database
2) It will be populated initially with the 33,000 legacy names in the GNIS
database.
3) New and variant names (estimated 20,000+ names) will be identified and
added using an electronic name submittal form modified from the existing
GNIS form.
4) Tools for creating name associated geospatial footprints will be developed and
over time, geospatial footprints will be added to each record.
5) Searching in the FDG will retrieve Web sites related to the name queried,
besides the basic GNIS record information and geospatial footprints.
6) A map based search interface will be part of the design.
7) Feature types currently in use by GNIS, e.g., lake, beach, bay, forest will be
expanded to include terms related to Florida's unique topography, e.g., tree
island, reef, sinkhole, and used in Florida records.
8) During development, the names and geospatial footprint databases will be
stored on servers of partnering organizations. At the end of FDG
development, all names and associated footprints will be integrated back into
the federally maintained GNIS database and FDG will direct queries to the
GNIS server. Because FDG work is being coordinated with and built on the
GNIS software, interoperability will be assured.
Intended as a 3 year project, the first year of funding is expected to lay the groundwork
for the further refinement of the Gazetteer over the next two years. Essentially the first
year will be spent developing the Web presence for the Gazetteer; garnering new and
variant forms of Florida place names; exploring ways of generating the geospatial
footprints; and determining the best methods for migrating records back into the GNIS
database to make them available as part of the Federal domestic names system. Years
two and three will be spent involving more groups in the collection and entering of names
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
and geospatial footprints into the Gazetteer database and in creating a collaborative state-
wide network of individuals and agencies involved in the sustaining this project.
The project team will be drawn from several Florida institutions, one educational
organization, and one federal agency: librarians and digital library specialists from the
Florida Center for Library Automation (FCLA); the Resource Services, Florida Special
Collections, Digital Library Center, and Map and Imagery Departments of the University
of Florida Libraries; geospatial/mapping experts from the Florida Resources and
Environmental Sciences Center (FREAC) at Florida State University and from the U.S.
Army Corps of Engineers (USACE), Jacksonville District; and teachers and students
from the Florida Geographic Alliance.
D. Statement of Need
Need for Florida Digital Gazetteer
The need for a Florida Digital Gazetteer was first articulated in September 2000 at a
"Georeferencing Florida" ad-hoc meeting of librarians, GIS specialists, museum
scientists, data managers, and end-users representing agencies, universities, research
organizations, and user communities from across the state. The focus of that meeting was
to discuss the major challenges in retrieving and using Florida's geographic information.
The basic conundrum is that libraries, museums, and archives identify their objects using
place names as access points rather than the more exact measurements of latitude or
longitude required in the work of Geographic Information System (GIS) managers.
Recognizing that both types of geographic information are valuable to Florida's users,
the creation of a Florida Digital Gazetteer was proposed to serve as a nexus for both
purposes. In one place, the authoritative place names needed by libraries, museums,
archives, etc. will connect with the spatial footprints used by the GIS world, offering the
unique opportunity to explore tying the two worlds together.
Creating name place records that include geospatial footprints allows you to "spatially
enabled" that name. In other words, you can click on a map and pull up all of the records
in some library catalog or database that have the associated named places) as part of
their indexing.
The need to interface these two applications has already been identified and made a
priority in the massive Comprehensive Everglades Restoration Plan (CERP.)
CERP involves hundreds of federal and state agencies and countless numbers of
employees. Rory Sutton, Regional GIS Technical Specialist for the U.S. Army Corps of
Engineers, Jacksonville District writes "Since CERP will involve so many organizations
collaborating on many different projects over an extended period of time, all those tasked
with data management responsibilities for CERP are convinced that the lack of a
competent standard for place names for CERP will lead to substantial inefficiencies,
misunderstanding and redundancy in the restoration work. GNIS does not currently
contain enough detail in Florida to adequately serve this purpose, though it is the federal
standard. In addition, the place names must be tied to the areas they represent, in order to
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
enable spatial search and retrieval of scientific collections, reports and other normally
non-georeferenced material describing those areas... The development of a Florida
Gazetteer is listed in the Data Management Project Management Plan (PMP) of the
Comprehensive Everglades Restoration Plan (CERP) as a standard for place names used
in CERP GIS and mapping." Because the development of a gazetteer is mission critical
to CERP, they have already begun the modification of GNIS software to accommodate
the needs identified for both CERP and the FDG project and have allocated $80,000 to
development costs. Because the same functionality is needed for both the CERP
gazetteer and the FDG, the potential for collaboration offers a significant benefit for
Florida's agencies and her citizens. While CERP is willing to share all the software
developed, to assist in the development of tools to capture the geospatial footprints, and
to maintain the test name database for the statewide Florida Digital Gazetteer, the
activities of creating the Web presence, populating the gazetteer with new and variant
names, and creating the spatial footprints will be initiated with monies from this LSTA
grant. The functionality CERP is creating will be available to hundreds of other Florida
agencies, institutions, research centers, etc. as they attempt to manage documents created
in conjunction with land based projects.
The ability to retrieve geospatial footprints as part of a Gazetteer record and the
standardization of Florida place names will support the daily functioning of many state
agencies. Geographic information analysts estimate that "more than 1300 government
entities in Florida use geographic or land data in their business operations." (Florida
Geographic Information Board. 1999 Strategic Plan) Geographic information underpins
a wide range of economic and other activities, including homeland defense; emergency
response (911); planning and community development; environmental protection and
assessment; disaster planning and management; infrastructure management and facility
siting; transportation planning, modeling, and vehicle routing; permitting and licensing;
election management; real estate; crime analysis; trade area assessment; mailing and
distribution systems; research; education; outdoor recreation, tourism and travel. Analysts
further estimate that "State, regional and local governments spend approximately $125
million per year on geographic information and associated technologies" (Florida
Geographic Information Board. 1999 Strategic Plan).
Need for comprehensive update of Florida Names as underpinning for FDG
As previously discussed, the most complete place name dataset for Florida is part of the
U.S. Geographic Names Information System (GNIS), maintained by the U.S. Geological
Survey and the Board of Geographic Names [http://geonames.usgs.gov/]. The GNIS
database serves as the official authority for place names throughout the United States. It
is used by the Library of Congress and libraries throughout the world as the first line
authority for establishing U.S. geographic subject headings, and it also serves as the core
listing for most electronic atlas/geographic dictionary type resources, e.g., MAPQUEST,
Omni Gazetteer, Columbia Gazetteer of North America, Alexandria Digital Library, and
Getty Thesaurus of Geographic Names.
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
It is widely acknowledged that the GNIS is not complete. Dr. James Anderson, Director
of FREAC, who prepared the last update for GNIS and Dr. Roger Payne, Head of GNIS
estimate that more than 20,000 current names are yet to be included in the system. Of
similar concern is the limited number of historic names. A test of one 1854 Florida map
showed that out of the 233 named places on the map, 105, or 45%, were not listed in
GNIS (Attachment A.)
Because so many key activities in Florida depend on geographic information and
associated place names, the current dependency on the outdated GNIS database should be
of statewide concern.
Uses in Education and Research
Having discussed the need for the FDG in government and industry because of their
heavy reliance on the geospatial footprints of places and the need to tie these to the world
of documents, reports, etc. What are the uses for this resource in education and
research?
In classrooms across the state, K-12 students and their teachers are investigating the use
of maps, place names, and geographic location to expand their "understanding of the
world in spatial terms" (Sunshine Standard SS.B. 1.2.1: the students use geographic tools
to gather and interpret data and to draw conclusions about physical patterns). Numerous
examples of instructional materials based on geographic information are available from
the Florida Geographic Alliance, a program dedicated to geographic education and
technology (http://fga.freac.fsu.edu/). Their website offers nearly 100 related lesson
plans developed by Florida educators.
Iona Malanchuk, Head of the Mead Library at P.K.Young, Gainesville comments on the
broad range of activities that such a resource would support:
"The new Florida Digital Gazetteer will provide a comprehensive, easily accessed
database of information on the geographic names and places frequently researched by
Florida school children. In just one location the young student will be able to search
for and find, regardless of variant spellings, detailed, specific information about
Florida's historic towns, villages or famous landmarks for that high school history
paper, the exact location and description of favorite parks and recreation areas for that
5th grader's hobbies project or the exact coordinates for discovering a unique
geological place for retrieving water samples so important to the middle school
child's competitive science fair competition.
Each and every one of Florida's famous and not so famous places of interest to the
young and old alike can be found in this one database. Every elementary, middle and
high school student interested in researching Florida's geographic history or current
conservation issues affecting the state of Florida and its inhabitants will find this
resource invaluable. With the added feature of providing links to other relevant
websites, library and museum collections the serious student will use this database
frequently."
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
Speaking from her work at the University of Florida, Dot Hope comments:
"Researchers' ability to clearly and specifically identify (target) the geographic
location involved enhances study in disciplines ranging from the social sciences to the
sciences. What natives, plant and animal life did William Bartram document when he
visited Florida during the 1770s? And exactly where did he find them? Where did
bison roam in Florida? When was the same area populated with people? What plant
life in the area contributed to the diets of the animals and people? Where and why
were historical forts, stores/commissaries and cow pens located? Validity of research
in the social sciences and sciences areas requires geographic specificity."
The ability to more closely pinpoint Florida's historic names is a key element of the
FDG project.
The need for a standardized source for Florida place names is also evidenced in research
collections in museums. Kent Perkins, Manager of the UF Herbarium Collection writes:
"Locality designations in the label data associated with museum biological specimens
are highly inconsistent. This hampers search capabilities and yields inaccurate,
skewed and misleading results. A standardized place names gazetteer for Florida will
provide a foundation for consistency and better quality search results.
A robust digital gazetteer will assist biologists, museum curators and collection
managers in the manipulation of geographic information. It will aid the resolution of
particular georeferencing problems such as:
-consolidation of variant and commonly misspelled forms of
locality names (e.g., Kanapaha Botanic Garden, Kanapaha Botanical
Garden, Kanapaha Botanic Gardens, etc.);
-determination of the locality and information on little-known and historic
places;
-correlation of geographical coordinate designations (section, township and
range; latitude and longitude) with place names;
-mapping and geographic representation (plotting).
A standardized locality referencing system for Florida will facilitate data
set coordination and sharing across research disciplines. The use of consistent place
name terms for cataloging bibliographic references, in specimen records, and other
metadata will strengthen research studies. It will allow for broader data analysis and
collaboration, leading to a more accurate understanding of the Florida environment."
In sum, the proposed Florida Digital Gazetteer fully addresses the University of Florida's
mission "to educate students, to perform research, and to render service to society." The
Gazetteer will be a unique information resource that supports research, planning,
decision-making, education and leisure activities throughout Florida's communities.
Library catalogers and other metadata creators will use the Gazetteer to index geographic
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
information resources relating to Florida. Florida's governmental agencies, educational
institutions, businesses and citizens will use the Gazetteer as a reliable source of
information about geographic names and associated geospatial footprints. And
information searchers from both public and private sectors will use the Gazetteer as a tool
for improving their retrieval of geographic information. The enhanced records reflecting
Florida's local preferences would be provided to the GNIS for inclusions in the national
database and the names will be used on all Federal products.
E. INPUTS
Partner Responsibilities and Staff Allocated to Project
The accounts below summarize the responsibilities of each agency/institution and the
staff they will commit to this project. Staff time reflected as salaries is used as the 1/3
matching for the grant. The specific responsibilities to be performed by staff hired for
this project are listed under Project Staff.
Florida Center for Library Automation, University of Florida
Responsibilities: Create the Web interface for the Florida Digital Gazetteer.
Staff Allocation:
The Florida Center for Library Automation (FCLA) serves as a clearinghouse for
the major digital products created by and/or in conjunction with the libraries in the
Florida Board of Education's Division of Colleges and Universities. With technical
teams in place, FCLA will:
In collaboration with GNIS and the U.S. Army Corps of Engineers, Jacksonville
District, make a Florida-specific version of the GNIS Query Form for the United
States and its Territories to meet the goals of this project, including such
modifications as links to external Web sites that have information on the named
place, and the addition of a map based search interface.
Provide technical support concerning the functionality of the site.
Provide statistical data concerning the use of the Florida Digital Gazetteer site.
Provide supervision of the FDG Implementation Programmer by the Assistant
Director, Digital Library Services.
University of Florida Libraries, University of Florida
Responsibilities: Grant management including administrative and budgetary oversight;
statistical and report generation; coordinating the identification of new names to be
incorporated into the gazetteer; provide historic maps for cataloging and indexing; work
with appropriate project staff in the development of tools to create and enhance records;
and project evaluation.
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
Staff Allocation:
The University of Florida Libraries will contribute a technical team of a grant
manager, Florida History Collection Curator, Map Cataloger, and a Central Florida
Name Authority Coordinator. Specific duties for each individual are given below.
Grant Manager: provides administrative and budgetary oversight; statistical and
report generation; project evaluation based on Out Come Plan; coordinates activities
of the three Name Authority Coordinators.
Central Florida Name Authority Coordinator: identifies sources of Florida place
names in electronic or print formats to be reviewed for inclusion in FDG.
Florida History Collection Curator: identifies landmark Florida maps from the 18th
and 19th centuries that benchmark developing cartography of Florida including the
first time use of place names.
Map Cataloger: will train and supervise the project map cataloger.
Florida Resources and Environmental Sciences Center (FREAC), Florida State
University
Agency Introduction:
The Florida Resources and Environmental Sciences Center (FREAC), Florida State
University was established in 1969, and became the original center within the Institute of
Science and Public Affairs at Florida State University (FSU). The Institute of Science
and Public Affairs (ISPA) is a Type II Center created to enhance FSU's Public Service
Mission. FREAC professionals conduct research in the general areas of resource
management and environmental analysis, as well as provide advice and technical
assistance to state and local agencies. Public lands research and analysis, geographic
information system development, and graphic representation of digital databases are
current and long-range FREAC research interests
Responsibilities: Create a testbed for the development of tools and procedures related to
the creation of geospatial footprints; store geospatial footprints under development until
transfer to GNIS; share footprints with the Corps of Engineers; establish a model
program for having students and teachers collect lat/long points in the field using Global
Positioning System (GPS) handheld units; establish a procedure for review of
controversial (as defined in the GNIS protocols) name records; document state guidelines
for future submittal of names by Florida citizens; provide workstations for the name input
technicians; hire and supervise project staff: geospatial tool programmer, operations
manager, and three input technicians.
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
Staff Allocation:
The Florida Resources and Environmental Sciences Center (FREAC), Florida
State University is one of the largest academic GIS/Mapping resources in Florida.
With technical teams in place, FREAC will contribute the services of a Cartographer,
and the North Florida Name Authority Coordinator. Jim Anderson, Director of
FREAC, will be the Name Authority Coordinator for the grant and has the official
responsibility for reviewing controversial names from Florida prior to submittal to the
national Geographic Names Information System (GNIS).
U.S. Army Corps of Engineers (USACE), Jacksonsville District
Current resources: The Jacksonville District is currently adapting the GNIS electronic
name submittal form to meet the needs of the FDG project. The District will load and
serve the entire GNIS database and spatial footprints for Florida during the development
phase of this project. Jacksonville District staff will assist in the development of the tools
needed to create the geospatial footprints and provide technical support in future
migrations of the supporting software and databases developed in this project.
Staff Allocation:
U.S. Army Corps of Engineers, Jacksonville District is an active participant in the
Comprehensive Everglades Restoration Plan (CERP). As part of its formal duties, it
is creating a suite of tools (based on existing GNIS tools) to assist researchers and
managers involved in restoration activities including a "spatially enabled" gazetteer
of place names. The tools being developed by the USACE for submittal, enhancing,
and reviewing authorized names have the same functional requirements as those
needed for the Florida Digital Gazetteer and are being offered freely to this project.
Florida Geographic Alliance
Organization Introduction:
The Florida Geographic Alliance (FGA) is a professional organization coordinated
through Florida State University. FGA works closely with the National Geographic
Society and shares its mission to promote the increase and diffusion of geographic
knowledge, foster innovation in geographic education, and encourage stewardship and
conservation of the earth's natural and cultural resources in pre-kindergarten through 12th
grade teaching and learning.
The Alliance has established a network of teacher consultants who have received
specialized training for delivering in-service programs, making presentations, consulting,
and providing professional development services.
Responsibilities: As a pilot prior to implementing a statewide "Community
Georeferencing Program," volunteers in three counties will collect latitude/longitude
coordinates to define boundaries of specified named places to permit geospatial footprint
creation from field captured data.
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
Staff Allocation:
FGA volunteer students and teachers will give their time to collect
latitude/longitude points to define the boundaries of specified places using
handheld Global Positioning System (GPS) units purchased through grant monies.
The Project Staff (Attachment C: Job Desriptions) that will be hired specifically for this
project include:
Florida Digital Gazetteer Implementation Programmer: hired by FCLA and under the
direct supervision of Priscilla Caplan, Assistant Director for Digital Library Services,
FCLA, the programmer will be responsible for programming, testing, and serving the
FDG. This prototype will serve as proof of concept that the FDG can be used as a
scalable interface to other Florida georeferenced metadata collections including
bibliographic records from the union catalog of the state university libraries. All aspects
of this project will be fully documented and made available to the public at the project
web site.
Operations Manager: hired part time under the direct supervision of Jim Anderson,
Director, FREAC; responsible for coordinating all aspects of this multi-partnered project
including relationships with the Manager of the Geographic Names Information System,
U.S.G.S. and Rory Sutton, U.S. Army Corps of Engineers, Jacksonville District; defining
functional requirements of the geospatial footprints based on the needs of the Florida GIS
community, as well as the general public, and translating that functionality into software
tools that can create geospatial footprints; designing the statewide implementation plan
for years 2-3 to increase community participation in submitting names and geospatial
footprints; develop implementation plan for the "Community Georeferencing Program;"
and responsible for hiring, training, and supervising the name enhancement technicians.
One Map Cataloger/Indexer: under supervision of the Map Cataloger, UF will catalog
early Florida maps in the Florida History Special Collections Department, University of
Florida. Records will be added to the online state university libraries' catalog and
entered into the OCLC national library database; will identify historic place names from
the maps and create GNIS for records as needed.
South Florida Name Authority Coordinator: hired part time; does extensive searching in
state and national document collections including listings from museums such as the
American Museum of Natural History to identify name sources for inclusion in FDG with
the specified goal of contributing names in the geographic area specified in the
Comprehensive Everglades Restoration Plan; creates and submits records for named
places in south Florida.
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
GeoSpatial Tool Programmer: hired part time by FREAC and under the direct
supervision of Jim Anderson, Director of FREAC, the programmer will have
responsibility for developing, testing, and interfacing the geospatial footprint testbed of
tools and protocols. This programmer will work closely with the GNIS, the Operations
Manager, USACE, and FCLA.
Three Name Input technicians: hired half-time by FREAC; under the direct supervision
of the Operations Manager; receive preliminary records from all three name authority
coordinators; review for completeness and populate fields as required; enhance records
with geospatial footprint following standardized procedures; and submit reviewed
records.
Much of the coordination between project partners can be done electronically; however,
travel between Washington and Florida may need to occur for software support for
FCLA; and within state between FCLA, FREAC, USACE, and the Flroida Geographic
Alliance to coordinate the Web site functionality with the names database at the Corps
and the geospatial footprint database at FREAC, and the field capture of footprint
information.
Partnerships
Please see partnership agreements in Attachment B.
F. Action Plan
Activities Prior to Grant Funding
Several action items will be completed by various partners without grant funding. These
activities have already been incorporated into agency assigned tasks and are slated for
completion prior to grant initiation in October 2002. A brief summary of these
development activities will identify tools and/or activities that will be in place by the time
the grant starts.
The U.S. Army Corps of Engineers, Jacksonville District will have:
1. Developed and tested the electronic forms for submittal and/or modification
of Florida Place Names
2. Loaded and have available for access the complete subset of Florida names
currently in the GNIS database
South Florida Name Authority Coordinator will have:
1. Documented procedures for inputting records based on current GNIS
practices. Written a "record creation" guideline document for use in the FDG
project.
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
3. Compiled a list of needed feature types to reflect Florida's unique topography,
e.g., tree islands. Determined how to integrate the expanded features list into
FDG.
North Florida Name Authority Coordinator will have:
1. Discussed the need for the formation of a formal review board with the
Manager of GNIS
2. Create an acceptable review board as needed.
Grant Activities
The three main lines of action and lead agencies related to the successful completion of
Florida Digital Gazetteer grant are outlined below. Detailed comments follow.
1. Identification and record creation for place names to be added to or modified in
the Geographic Names Information System (GNIS) (Agency: University of
Florida Libraries)
a. North, Central, and South Name Authority Coordinators will identify
sources to be checked against the current GNIS system.
b. Electronic files of names obtainable from Florida sources will be
manipulated by FREAC to create preliminary name records and then be
enhanced by the name input technicians.
c. Map cataloger/indexer will catalog benchmark Florida maps from the 18th
and 19th century and create GNIS records for individual named places not
currently in GNIS.
2. Create the Florida Digital Gazetteer as an online geographic dictionary to
Florida's named places (Agency: FCLA)
a. Working with FREAC, GNIS, and U.S. Army Corps of Engineers modify
the existing GNIS Web Query software to include all of the functionality
needed for the Florida Digital Gazetteer.
b. Work with project partners to determine georeferenced Florida sites that
can be linked to retrieved GNIS records
c. Develop a Florida Digital Gazetteer Web site that includes, in addition to a
textual search interface, a geospatial search interface and automatically
generated links to external georeferenced sites.
d. Document all software development.
3. Create the geospatial footprint testbed. (Agency: Florida Resources and
Environmental Sciences Center (FREAC), Florida State University; and U.S.
Army Corps of Engineers, Jacksonville District)
a. In collaboration with GNIS, develop a suite of tools and procedures for
creating geospatial footprints for Florida's named places.
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
b. As one collection method, members and students of the Florida
Geographic Alliance will collect coordinates in the field using GPS units.
This method will be piloted on three counties only during this grant and
will be expanded in years 2-3 of the project.
c. Assure that any footprint capture software developed can be shared freely
with other interested parties.
Project Activities
Product 1. Identify, create, and review records for place names to be added to or
modified in the Geographic Names Information System (GNIS). Goal is to process
10,000 records in the 1st year.
Responsible Parties: Grant Manager, Florida Special Collection Manager, and three
Name Authority Coordinators
Identification of Florida Place Name Sources
The Grant Manager, Operations Manager, Florida History Collection Curator, and
Name Authority Coordinators will identify appropriate sources for name mining in
both print and electronic sources. The type of sources that will be inspected include:
Morris, Allen Covington. Florida place names. Sarasota, Fla. : Pineapple Press,
1995.
Bloodworth, Bertha E. Places in the sun : the history and romance of Florida
place-names. Gainesville : University Presses of Florida, 1978.
Name Origins of Florida. Florida Division of Historical Resources
[http://dhr.dos.state.fl.us/flafacts/city.html]
Unpublished lists will also be consulted, e.g., Keynames: Names of the Islands in
the Florida Keys compiled by Islamorada Public Library Branch Manager Jim
Clupper, lists more than 600 place names with dates of first usage, approximate
geographic location, and brief historical information
The Name Input Technicians will create records for any non-GNIS place names as
assigned by the Name Authority Coordinators.
The North Florida Names Authority Coordinator and his staff will be responsible for
identifying electronic lists from state agencies that should be included in this project
and for importing those records into appropriate GNIS record formats.
The Florida History Collection Curator, UF will select benchmark Florida 18th and
19th century maps. Supervised by the UF Map Cataloger, the Map Cataloger/Indexer
hired for this project will complete the cataloging and submit records into the state
university libraries online catalog WebLUIS and into the national union catalog
OCLC. Place names on these maps will be checked against GNIS and where missing,
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
either as a new or variant name, GNIS records will be created. The Map Cataloging
Project at the Florida State Library will be informed of this effort. From the test run
on the 1854 map, it is estimated that checking and creating place name records from
one map will take between 20-40 hours. The 1854 map took 16 hours to verify that
105 of 233 names did not have GNIS records, but filling out name submittal forms
was not done. Therefore, the estimate is that between 35-40 maps can be completed
during this project.
Record Creation
All records created will be submitted in accordance with GNIS procedures as
documented by the South Florida Names Coordinator. The names will be submitted
on the modified GNIS electronic forms developed by the U.S. Army Corps of
Engineers.
Record Review
Controversial names will be reviewed by the state review board created by the North
Florida Names Coordinator and formally authorized by GNIS.
Product 2. Create the Florida Digital Gazetteer Web site as the interface to the Florida
geographic dictionary associated geospatial footprints and related Web sites.
Responsible party: Florida Center for Library Automation
Working with GNIS and other project members, FCLA will develop a prototype Florida
Digital Gazetteer interface that will be searchable both through text strings and geospatial
attributes. In addition to retrieving the GNIS record, the FDG will contain a series of
URL search links that will retrieve records from relevant georeferenced sites including
the SUS online catalog for the 11 state universities. All programming will be
documented and as feasible all software developed will be available freely to other
interested parties.
Product 3. Creation of geospatial footprint testbed.
Responsible party: Operations Manager, Florida Resources and Environmental
Services Center (FREAC) and U.S. Army Corps of Engineers, Jacksonville
District
Geospatial footprints, represented by coordinate data, are the geographic boundaries and
coverage areas of named places. Currently, GNIS stores locations by using points or a
set of points. While adequate for features such as buildings, it is not sufficient for
features such as parks, watersheds, islands, transportation networks, or jurisdictional
boundaries. These features require lines or polygons to more accurately capture the
footprints and to permit relationships to be established between footprints, e.g., the
boundaries for Alachua county include the boundaries for Paynes Prairie. Adding a
footprint module to the Florida Gazetteer will not only spatially enable the gazetteer but
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
will also add spatial functionality to the databases that use the gazetteer's place names
such as bibliographies, museum collections, or document management systems.
Product 3 will prototype the tools and procedures needed to populate the Florida Digital
Gazetteer footprint database. The first year will explore possible formats, e.g. box,
polygon, etc.; evaluate footprint capture methods; assess storage and retrieval technology;
and evaluate footprint harvesting mechanisms. Reporting to the Operations Manager, the
Geospatial Tool Programmer will be responsible for loading, and jointly testing and
evaluating with the Operations Manager all software associated with the footprint
development. He/she will also be responsible for sending created shape files to USACE.
At the end of the first year, the format standards and capture techniques will be
documented and in place. The second year will expand the capturing of footprints
through the "Community Georeferencing Program" and develop a coordinated statewide
plan for sharing footprints developed by a variety of governmental units. The third year
will implement the statewide plan.
Four components that will be evaluated in the first year: footprint formats, footprint
capture tools, storage and retrieval, and footprint harvesting.
1) Footprint formats
Six formats for capturing and storing footprints will be reviewed: points, lines,
polygons, bounding boxes, proprietary coverage files, the USGS 7.5 minute quads,
and the National Grid System. Each format will be evaluated for its ability to: 1)
address user needs identified in Georeferencing Florida's Gazetteer Workshop,
especially GIS applications, 2) ease of creating or capturing the footprint, e.g., what
software, hardware, GPS units, and manpower is needed; 3) storability in the GNIS
database; and 4) simplicity of search and retrieval through the FDG Web query form.
It should be noted that multiple footprint formats are possible and indeed may be
needed for various audiences.
Deliverable: Evaluation matrix for the different footprint formats.
2) Footprint Capture Tools
Tools for capturing, or creating, footprints are of interest to many audiences.
Technical tools already exist for organizations with large Geographic Information
System (GIS) mapping units, however, these are not necessarily available or easily
used by individuals that are responsible for cataloging documents about named
places.
Once the functionalities of footprints are determined in #1 above, existing tools will
be evaluated to: 1) determine what types of footprints can be created, 2) assess
whether any off the shelf or free-ware provides appropriate functionality, and 3)
create specifications for any tools that will need to be developed. Different footprint
capture tools may be prototyped to demonstrate their functionalities.
Deliverable: Summary of the available technology, costs (if any) and effectiveness at
capturing footprints.
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
Field Capture of Footprints
There are Florida features and areas where the field capture of geospatial
footprints will be necessary. This provides an excellent opportunity to involve
students and teachers of the Florida Geographic Alliance in the development of
the FDG.
Initially, FREAC staff will work with volunteer teachers and students of the
Florida Geographic Alliance in three counties in north Florida. Global
Positioning System (GPS) units will be provided to the volunteers and they will
gather the latitude/longitude points along the boundaries of designated lakes,
sinkholes, etc. This effort will begin a Community Georeferencing Program.
During the 2nd and 3rd years of the project, additional GPS units will be purchased
and more students and teachers throughout the state will be asked to assist in
building FDG.
Deliverables: Collection and load footprint data for the three county test area.
3) Storage and Retrieval of Footprints
The Operations Manager, Geospatial Tool Programmer, U.S. Army Corps of
Engineers, Jacksonville Office, and the Florida Center for Library Automation
working closely with each other and GNIS staff will determine the most efficient
method of storing and retrieving the geospatial footprints associated with GNIS
records.
Deliverable: Document how spatial footprints are to be recorded in GNIS records.
4) Footprint Harvesting
Footprints already exist for a number of named places. Many state agencies have
geospatial footprints, or shape files, for features such as county and municipal
boundaries, watersheds, state parks, etc. that will be imported into FDG. The South
Florida Water Management District has agreed to provide footprints that they will be
collecting for the Comprehensive Everglades Restoration Program.
Deliverables: Compiled listing of state databases that contain footprint information
and lists footprints that have been loaded into the footprint database.
Publicity
Because this project has the potential of becoming a model for other states in the
updating of their GNIS records and for creating their own customized interfaces, the
publicity will take place at both state and national levels. Extensive use will be made of
electronic mailing lists for geographers, teachers, libraries, state and federal agencies and
the GIS community. Each of the partners and their staff is expected to present this
project at appropriate professional meetings and submit written notices to appropriate
newsletters, journals, and electronic mailing lists. Additionally the partnership with the
Florida Geographic Alliance will serve to publicize the hands on opportunities of students
and teachers to contribute to this statewide resource.
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
Timeline for Action
Time Table I Quarter 1 I Quarter 1 I Quarter 2 1 Quarter 4
Oct Nov Dec Jan Feb March IApril I May I June July I Aug I Sept
Prior to grant the following tasks will be completed:
1) Development and testing of electronic forms for submittal and/or modification of Florida Place
Names.
2) Loading and serving the complete subset of Florida names currently in the GNIS database.
3) Document procedures for inputting records based on current GNIS practices. Write a "record
creation" guideline document for use in the FDG project.
4) Compile a list of needed feature types to reflect Florida's unique topography, e.g., tree islands.
Determine appropriate implementation of the expanded features list.
5) Creation and formal a royal b GNIS of a top-level name review board for Florida.
1. Purchase GPS
units
2. Hire and train
staff
3. Identify name
sources
4. Create records for
new/variant names
5. Enhance records
(including geospatial
footprints), review,
and submit to GNIS
6. Create geospatial
footprint testbed
7. Create prototype
FDG interface
8. Develop
electronic publicity
and distribute
Sustainability
Because this project is of national as well as state significance, national agencies
including the U.S. Army Corps of Engineers, the U.S. Geological Survey, the Census
Bureau and others have a vested interest in assuring its successful implementation. The
U.S. Army Corps of Engineers has invested $80,000 in initial development monies to
help create the software infrastructure for this project. The Geographic Names
Information System (GNIS) has invested $20,000 to help in planning how the geospatial
footprints will spatially enable the place name terms. Essentially, by linking names to
searchable geospatial footprints, any database that uses the GNIS place name will have
the capability to use a searchable map interface to retrieve its records.
The importance of the Florida Digital Gazetteer to the Comprehensive Everglades
Restoration Plan (CERP) has already been mentioned and it should be reiterated that the
support of a "Florida" gazetteer has been written into the strategic plan for the
restoration. Rory Sutton, the Regional GIS Technical Specialist, U.S. Army Corps of
Engineers, Jacksonville Division describes another three year joint project of Florida
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
Department of Community Affairs and U.S. Army Corps of Engineers Florida Keys that
also depends on a functioning gazetteer:
"The Florida Keys Carrying Capacity Study (FKCCS)
[http://www.saj.usace.army.mil/projects/proj4.htm] is a 3 year $6M study by the Corps of
Engineers and Florida Department of Community Affairs. Part of the Study goal is to
characterize the historic "sense of place" associated with the unique environment of
the Florida Keys. A Florida Gazetteer including a list of the large number of historic
and variant place names in the Keys would save substantial time and effort in
research to establish that information, and also increase the value of the final
product."
The Manager of the Geographic Names Information System and his key programming
staff are fully supportive of this project and are offering all available software
components freely for development by the FDG project. The Florida Center for Library
Automation has agreed to develop the prototype Florida Digital Gazetteer interface and is
willing to serve and maintain the Florida name database if that future need should arise.
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
G. Budget page and Narrative
BUDGET
(Round all amounts to nearest dollar. Add additional lines if needed to include all information in a section.)
LOCAL/STATE
LSTA MATCH
SALARIES & BENEFITS (All salaries to be paid
from federal or local sources)
POSITION TITLE F.T.E.
UF staff
Grant Manager .12 $7,440
Central Florida Name Authority Coordinator .10 6,395
Florida History Collection Curator .15 7,471
Map Cataloger .05 2,426
FCLA staff
Assistant Director, Digital Library Program .04 3,270
Digital Services Librarian .10 6,119
FREAC staff
North Florida Name Authority Coordinator .12 12,480
Cartographer .10 6,110
Project Staff
1-Florida Digital Gazetteer Implementation Programmer $50,800
(1 FTE = $40,000 + 10,800 benefits) (FCLA)
1-Map Cataloger/Indexer (UF) .50 22,225
(.5 FTE x $35,000=17,500 + 4725 benefits)
1-Operations Manager (FREAC) .25 20,800
(.25 FTE x $64,000=16,000 + 4800 benefits)
3-Name Input Technician (FREAC) 1.50 22,050
($10.50/hr x 20hr/wk x 35 wk x 3)
1-Geospatial Tool Programmer (FREAC) .25 12,700
(.25 FTE x $40,000=10,000 + 2,700 benefits)
TOTAL SALARIES $128.575 $51.711
CONTRACTUAL SERVICES (List each vendor)
South Florida Name Authority Coordinator
(Gail Clement) .30 $20,000
TOTAL CONTRACTUAL SERVICES $2000
LIBRARY MATERIALS (Include types of materials to be purchased)
NA
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
SUPPLIES
NA
TRAVEL
3 round-trip fares Washington to Gainesville@ $400 .............. 1,200
1-3 day trips to Washington @ $300/day .............. 900
2-3 day trips to Gainesville@ $103/day 618
5 instate trips between project partners@ $50 .............. 250
TOTAL TRAVEL 2.968
EQUIPMENT (Equipment and furniture with a useful life of
at least one year and a unit cost of $1,000 or more)
18 GPS units@$150(FREAC) 2,700
TOTAL EQUIPMENT .............. $2700
OTHER (Specify)
NA
TOTAL ............ 154.243 + 51.711= 05.954
BUDGET NARRATIVE
Salaries and benefits
The salaries funded through this grant include:
1- Florida Digital Gazetteer Implementation Programmer (1 FTE)
1-Geospatial Tool Programmer (.10 FTE)
1-Operations Manager (.25 FTE)
1-Map Indexer (.50 FTE)
3- Name Input Technicians (1.5 FTE)
1-South Florida Name Authority Coordinator (.30 FTE)
Hired as a consultant, Gail Clement has extensive experience in work in the Everglades
and south Florida and is currently collaborating with the Army Corps of Engineers,
Jacksonville District to create an information handling model for the Everglades
restoration project. She is currently based in Washington, DC and will have direct access
to the staff and facilities of GNIS. Consulting figure is 30%FTE of a base salary of
$60,000.
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
The time of all other project participants will be contributed as a match to grant funds.
The dollar value of this time is included in the budget when the participant is expected to
spend 5% or more of his time (.05 FTE) on this project. Benefits are calculated
according to State of Florida rates of 21.8% of salary for those making $55,000 and
above, 24% for salaries between $40,000 and $55,0000, and 27% for salaries up to
$40,000. Note: Operations Manager and Geospatial Programmer have benefits based on
30% of salaries in accord with institutional requirements presented by FREAC partner,
FSU.
Travel
3 trips from Washington to Gainesville have been included to permit three visits between
technical staff of FCLA and GNIS in Washington and the South Florida Names Authority
Coordinator and the project team in Florida and 5 instate trips between partners.
1- 3 day trips with lodging & meals in Washington, DC based on $300 per day. Note:
NSF per diem for non-Washington residents is $430/day.
2 -3 day trips with lodging & meals in Gainesville, FL based on room rate ($75) + state
rate food per diem=$28/day=6 days x $103= $618
5 instate trips to permit travel between the various project partners who are sited in
Tallahassee, Jacksonville, Gainesville, and Miami
Equipment
18 GPS Units@ $150 including computer cable to be used in field collection oflat/long
information for geospatial footprints
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
Attachment A. Historic Florida Place Names Identified on 1854 Map
(n=233; 105 not found in GNIS)
What
County
State GNIS
Entry
Alapaha
Alaqua (has bayou, church...)
Alligator Pt.
Amaxura I.
Amelia
Anastatia I. (Anastasia I.)
Anclote Keys
Anderson (Has school)
Appalachee Bay
Appalachincola (Apalachicola River)
Arredondos Grant (1)
Arredondos Grant (2)
Aspalaga
Astemal
Bambridge (Bainbridge)
Barnes Sound
Bay Carlos
Bear Cut
Big Cr. (Big Creek)
Black C.
Black Coesar Cr
Black Water
Bleach Yard
Boca Captive
Boca Sarazota (Sarasota)
Boca Seca
C. Florida (Have Cape Florida light house...)
Cape Canaveral
Cape Roman (Romano, Cape)
Cape Sable
Cape St. Blas (Cape San Bias Lighthouse)
Cape St Joseph (Saint Joseph Peninsula and
Saint Joseph Point)
Captive I. (Island)
Casparilla I. (Gasparilla Island)
Castor I.
Caximbas (Caxambas?)
Caximbas Bay (Caxambas Bay)
Cayo de Boca
Cayo Largo
Cedar Cr. (Creek)
Cedar Keys
Charlotte (Charlotte Pond??)
Charlotte Har (Harbor)
Chatahoochee (Chattahoochee River)
Chatham Bay
Chersonese Pt.
Chichuchaty
Chipola (and Chipola Terrace)
Chipola (River)
Choctawhatchee B (Bay)
Choctawhatchee (River)
Clam I.
Cocoa Nut Pt (Coconut Point).
River/Creek
Populated place
Cape
Island
Island
Island
Island
Populated place
Bay
River
Land tract
Land tract
Populated place
Stream
Town
Bay
Bay
Channel
Stream
Stream
Looks like Island
Stream
?
?7
?
Cape?
Not as cape; as
populated place
Cape
Cape
Cape
Cape
Island
Island
Island
Stream
Bay
Island
Island
Stream
Island
Lake??
Bay
Stream
Bay
Point
Stream
Populated area
Stream
Bay
Stream
Island
Cape
Hamilton/Charlton?
Walton
Madison/Gulf
Dade
Nassau
Duval
Dade/Gulf
Escambia
Jeff./Leon/Mad./Gulf
Franklin
Alachua
Monroe
Gadsden
Hillsboro
Decatur
Monroe/Florida Keys
Monroe (S of Charlotte)
Monroe SE near Cape FL
Columbia/Nassau
Duval
Monroe SE near Cape FL
Escambia
Mosquito
Gulf/Hillsboro/Monroe
Gulf/Hillsboro
Gulf/Monroe
Monroe?
Brevard
FL GA
FL
FL
FL
FL
FL
FL
FL
FL
FL GA
FL
FL
FL
FL
GA
FL
FL
FL
FL
FL
FL
AL FL
FL
FL
FL
FL
FL
FL
Monroe/Collier/Gallivans Bay FL
Monroe FL
Franklin/Gulf FL
Gulf FL
Lee FL
Lee FL
Dade/Hillsboro/Tampa Bay FL
Monroe SW/Chatham Bay FL
Monroe/Collier/Gallivans Bay FL
Florida Keys FL
Monroe/Florida Keys FL
Baker/Duval FL
Gulf/Levy/ FL
Monroe/Hemando FL
Hillsboro/Monroe/Charlotte FL
Lots AL FL GA
Monroe FL
Monroe FL
Indian Reserve FL
Calhoun/Jackson FL
Gulf/Washington/Jackson/ FL
Walton FL
Walton AL FL
Hillsboro FL
Monroe/Brevard FL
Place/Feature
Yes
No
Yes
No
Yes
Yes
Yes
No
Yes
Yes
No
No
Yes
No
Yes
Yes
No
Yes
Yes
Yes
No
No
No
No
No
No
No
No
Yes
Yes
No
No?
Yes
Yes?
No
No
Yes
No
Yes
Yes
Yes
No?
Yes
Yes
No
No
No
Yes?
Yes
Yes
Yes
No
Yes
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
54 Colerain
55 Coolasahatchie (Caloosahatchee River)
56 Cumberland I.
57 Cumberland So.
58 Delespines Grant
59 Dell's P. O.
60 Dog I. (Island)
61 Dunnis? L. (Might be Crescent Lake)
62 Econfina C (Creek)
63 Econfena (Econfina River)
64 Ellis I. (Island?)
65 Escambia B (Bay)
66 Escambia (Escambia River)
67 The Everglades
68 Fenaholoway (Fenholloway River)
69 Fernandina (Entrance)
70 Flemings Grant
71 Flint (River)
72 Florida
73 Florida Keys
74 Florida Reefs
75 Fort Drane (historical)
76 Fort Gadsden
77 Fort Izard
78 Fort King (historical)
79 Fort Scott (historical)
80 Gadsden
81 Gallivans
82 Gallivans Bay
83 Great Ponds
84 Halifax (River)
85 Helley I.
86 Helley's Keys
87 Hickory Hill (Has a summit)
88 Hickstown
89 High Hills
90 Hitchipucsasy (Hitchapukasse (historical)
91 Holmes Valley
92 lamony L. (lamonia Lake)
93 Indian (Indian Bay, Indian Bayou)
94 Indian Boundary Line
95 Indian Cow Pens
96 Irwins
97 Jacksonville
98 James I.
99 Jupiter In.
100 Jykill I. (Jekyll Island)
101 Lake Macaco (Lake Okeechobee)
102 Lake Wimico (Wimico)
103 Little (Little Creek)
104 Little Bar (Little Bare Beach)
105 Long Boat Inlet
106 Long I. (1) Longboat Key?)
107 Long I. (2)
108 Long Swamp
109 Lowr Crossing
110 Holmes Cr
I11 Lake George(George, Lake)
112 L. Jackson (Jackson, Lake)
113 Last Mans Key? (Lostmans Key)
114 Lit. St. Johns
Polulated place
Stream
Island
Bay
Tract
Populated place?
Island
Lake
Stream
River/Creek
Island
Bay
Stream
Swamp
Stream
Channel
Tract
Stream
Populated place
Island
Reef
Military
Populated place
Military
Military
Military
Populated place
Stream
Bay
Cluster of lakes
Stream
Island
Key
Populated place
Populated palace
?
Populated place
Populted place
Lake
Bay?
?
River/Creek
Populated place
gut
Island
Lake
Lake
Stream
locale
Inlet
Island or Key
Island
Swamp
?
Stream
Lake
Lake
Island
River/Creek
Camden
Monroe NW/Lee
Camden
Nassau/Camden
Mosquito
Alachua
Franklin
Mosquito
Washington/Bay
Madison/Taylor
Florida Reef/Monroe SE
Santa Rosa/Escambia
Escambia
Broward
Madison/Taylor
Nassau
Mosquito
Decatur
Escambia
Monroe
Monroe
Marion/Alachua?
Franklin
Indian Reserve
Marion/Alachua
Decatur
Leon
Monroe
Collier/Monroe
Alachua
Volusia/Mosquito
Dade
Dade
Jackson
Madison
Indian Reserve (north)
Polk
Washington
Jefferson
Mosquito
Hamilton/Charlton?
Duval
Gadsden
Palm Beach/Mosquito
Glynn
Monroe
Gulf
Columbia
Palm Beach/Mosquito
Hillsboro
Hillsboro
Florida Keys/Reefs/Miami
Dade
Indian Reserve/Putnam
Mosquito
Jackson/Washington
Mosquito/Alachua/Volusia
Leon
Monroe
Columbia/Hamilton
GA
FL
GA
FL/GA
FL
FL
FL
FL
FL
FL
FL
FL
AL FL
FL
FL
FL
FL
GA
FL
FL
FL
FL
FL
FL
FL
GA
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL GA
FL
FL
FL GA
FL
FL
FL
GA
FL
FL
FL GA
FL
FL
FL
FL
FL
FL
AL FL
FL
FL
FL
FL
Yes
Yes
Yes
Yes
No
No
Yes
No
Yes
Yes
No
Yes
Yes
Yes
Yes
Yes?
No
Yes
No
Yes
No
Yes
Yes
No
Yes
Yes
No
No
Yes
No
Yes
No
No
No
No
No
Yes
Yes
Yes
Yes
No
No
No
Yes
No
Yes
Yes
Yes
Yes
Yes
Yes
No
?
Yes
No
No
Yes
Yes
Yes
Yes?
No
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
115 Lloyds L.
116 Mt. Vernon
117 Mangrove I. (1)
118 Mangrove I. (2) (Mangrove Key)
119 Marianna
120 Matanzas Inlet
121 Mecanopy (Micanopy)
122 Mecosukie L.
123 Miccot
124 Mirandas Grant
125 Monticello
126 Mosquito Bar
127 Mosquito Lagoon
128 Mount Tucker
129 Mullet Key
130 Nassau (River)
131 Nassau Inlet
132 New Inlet
133 New Matacomb
134 New River
135 N.EastBr.
136 N.W. Branch
137 North (River)
138 North C. (Creek)
139 Ocilla
140 Ocklawaha (River)
141 Oclockonnee (Sp.?)
142 Oclockonnee B (Sp.?)
143 Okihamky (Okahumpka)
144 Old Matacomb
145 Opilacloy
146 Opossum C.
147 Orange L. (Lake)
148 Oyster Bars
149 Palm (River)
150 Palm Island
151 Parrots C (Parrot Creek)
152 Pavillion Key
153 Pea (River)
154 Pease Cr.
155 Pellicers
156 Pensacola
157 Pensacola Bay
158 Perdido B (Perdido Bay)
159 Perdido (Perdido River)
160 Perdido En (Perdido Pass)
161 Picolatti (Picolata)
162 Pilaklikaha (Pilaklakha (historical))
163 Pine I.
164 Pine Islands
165 Pithlachuca L.
166 Potomac
167 Quincy
168 Richardson
169 Rio Ratones
170 Rk. Haven
171 Rocky (Creek??)
172 Rocky Spring
173 Ross
174 Salubrity
175 Santa Rosa Bay (Santa Rosa Sound)
Lake
Island
Island
Populated place
channel
Populated place
Lake
Tract
Populated place
Lake?
?
Island
Stream
Bay
Island
Stream
Stream
Stream
River/Creek
Stream
Stream
Stream
Stream
Bay
Stream
Island
Stream
Lake
?
Stream
Island
Stream
Island
Stream
Stream
Populated place
Populated place
Bay
Bay
River/Creek ?
Channel
Populated place
Populated place
Island
Island
Stream
Populated palace
River/Creek
Populated place
River/Creek?
Lake
Populated place
Populated place
Bay
Jackson/Gadsden
Mosquito/St. Lucie
Florida Keys/Miami Dade
Jackson
Duval/St. Johns
Alachua
Jefferson
Hillsboro/Dade
Jefferson
Mosquito
Mosquito/Volusia
Mosquito
Dade/Pinellas
Nassau
Nassau/Duval
Monroe
Florida Keys
Monroe//Broward
Monroe/Everglades
Monroe (SE)/Indian River
Alachua
Gadsden/Leon
Leon/Jefferson
Indian Reserve/Lake
Florida Keys
Alachua/Marion
Appalachee Bay
Hillsboro
Hillsboro/Hemando
Jackson/Holmes
Monroe/Chatham Bay
Walton/Geneva
Hillsboro/Monroe/Indian
Reserve
Duval
Escambia
Santa Rosa/Escambia
Escambia
Escambia
Escambia
Duval/St. Johns
Indian Reserve/Sumter
Hillsboro/Monroe
Florida Keys
Alachua
Monroe/Everglades (east)
Gadsden
Monroe/Everglades (east)
Leon
Hillsboro
Mosquito
Gadsden
Santa Rosa
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
F
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
AL FL
FL
AL FL
FL
FL
FL
FL
FL
AL FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
No
No
Yes
Yes?
Yes
Yes
Yes
No
No
No
Yes
No
Yes
No
Yes
Yes
No
No
No
Yes
No
No
Yes
Yes
No
Yes
No
No
No
No
No
No
Yes
No
Yes
Yes
Yes
No
Yes
No
No
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
No
No
Yes
No
No
No
Yes??
No
No
No
Yes??
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
Santa Rosa Inlet
Santa Rosa Island
Santafee (Santa Fe River)
Sanybel 1. (Sanibel Island)
Santilla (Satilla River)
St. Andrews Bay (Saint Andrew Bay)
St. Andrews Inlet
St. Andrew's I. (Saint Andrew -pop.pl)
St. Andrews So. (Sound)
St. Augustine (Saint)
St. Clements C.
St. Clements I.
St. Clements Port
St. Georges Islands
St. George's Sound
St. Josephs B (Saint Joseph Bay)
St. Joseph's Island (Saint Joseph Peninsula)
St. Lucie (River)
St. Lucie Rocks (Shoal)
St. Marks (Saint Marks)
St. Martins Keys (Saint Martins Keys)
St. Marys (Saint Marys)
St. Marys (Siant Marys River)
St. Simons I. (Saint Simons Island)
St. Simons Sound (Saint Simons Sound)
Salano
Sharks (Shark River)
Shoal
Smyrna
Spring
Spring Garden
Staffords
Stinhatchee (Steinhatchee River)
Store
Suwanee (Suwannee? River)
S.W. Cap
Sytaky's T.
Talbot Inlet
Tallahassee
Tampa B.
The Bulls
The Gap
Thompson's I. (Thompson Island)
Tolosa
Tietie Cr (Titi Creek?)
Trackof the Indians
Uppr Crossing
U.S. Cantonnent?
Vacassa B.
Vincent's I.
Volusia
Wares L.
Webbville
Wimico
Witamky
Withlacoochee
Withlacoshee (Withlacoochee River)
Yellow Water (River)
Youngs
Inlet/channel
Island
Stream
Island
River
Bay
Bay
Bay
Populated place
Cape?
Island
Islands
Bay
Bay
Gulf
Bar
Populated place
Island
Populated place
Stream
Island
Bay
Stream
Stream
Populated place
Populated place
Stream
River
?
Inlet?
Populated place
Bay
Shoals?
? Strait
Island
Stream
Road
?
Bay
Island
Populated place
Lake
Populated place
Stream
Stream
Stream
Stream
Stream
Santa Rosa
Santa Rosa
Alachua/Gilchrist
Monroe/Lee
Camden
Bay
Washington
Camden/Glenn
Dade
Dade
Franklin
Franklin
Gulf
FL
Stream
Martin
Leon/Wakulla
Alachua/Citrus
Camden
Nassau
Glynn
Glynn
Monroe
??
Mosquito/Volusia
Duval
Madison/Dixie
Madison.Alachua...
Alachua
Duval
Leon
Hillsboro
Mosquito
Monroe/Florida Keys
Walton
Indian Reserve
Mosquito/Indian Reserve
Hillsboro
Alachua
Franklin/Gulf
Volusia
Indian Reserve
Jackson
Franklin
Dade
Madison
Santa Rosa/Walton
FL
FL
FL
FL
GA
FL
FL
FL
GA
FL
Dade
FL
FL
FL
FL
FL
No?
Martin
FL
FL
FL
GA
GA
GA
GA
FL
FL
FL
FL
GA
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
FL
F
FL
FL
FL
FL
FL GA
FL GA
FL
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
Attachment B. Partnership Agreements
For:
Florida Center for Library Automation (FCLA)
Florida Resources and Environmental Analysis Center (FREAC)
U.S. Army Corps of Engineers, Jacksonville District (USACE)
Florida Geographic Alliance (FGA)
Partnership Agreement
Library Services and Technology Act Grant
An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.
Library/Organization Name: University of Florida Libraries
Partnering Agency Name: Florida Center for Library Automation
Partner Mailing Address: 2002 NW 13th Street, Suite 320, Gainesville, FL 32609-3478
Project Name: Florida Digital Gazetteer
We, the undersigned agree to provide the following programs, services, or activities:
1. Working with FREAC, GNIS, and U.S. Army Corps of Engineers modify the
existing GNIS interface to include all of the functionality needed for the Florida
Digital Gazetteer.
2. Work with project partners to determine georeferenced Florida sites that can be linked
to retrieved GNIS records.
3. Develop a Florida Digital Gazetteer Web site that includes, in addition to a textual
search interface, a geospatial search interface and automatically generated links to
external georeferenced sites.
4. Document all software development.
We further agree to each of the following:
4 To implement the project as presented in the project application and any project revisions.
2 If the partner organization is a faith-based community organization, that the support received through
the project will not be used for religious or sectarian purposes.
That funds or services received will be used in accordance with the application and any applicable laws
and regulations.
l, Services will be provided at no charge and will be available to the target population.
Signature of Authorized Library Official
Dale B. Canelas
Name of Authorized Library Official
(print or type)
Director,
University of Florida Libraries
Title of Authorized Library Official
3/12/02
Date
LSTA Application
DLIS/LSTA01, Effective 11/20/2001
Signfure of Authorized Partner official
James F. Corey
Name of Authorized Partner Official
(print or type)
Director, Florida Center for Library
Automation
Title of Authorized Partner Official
3/4/02
Date
Partnership Agreement
Library Services and Technology Act Grant
An agreement should be completed between the library and each partner. If another agreement or
contract is already in place, it can be substituted for this form as long as the conditions listed below
are included.
Library/Organization Name: University of Florida Libraries
Partnering Agency Name: Florida Resources and Environmental Analysis Center (FREAC)
Partner Mailing Address: UCC 2200, Florida State University, Tallahassee, FL 32306-2641
Project Name: Florida Digital Gazetteer
We, the undersigned agree to provide the following programs, services, or activities:
1. Assist in the identification and acquisition of available electronic Florida names listings. Create appropriate
GNIS records out of these listings and submit to the Florida Digital Gazetteer system.
2. Formalize the state level review process for new and/or variant forms of Florida names in compliance with the
procedures set forth by GNIS and the Federal Geographic Names Board.
3. In collaboration with GNIS and the U.S. Army Corps of Engineers, Jacksonville District, develop a suite of
tools and procedures for creating geospatial footprints for Florida's named places.
4. Organize, supervise, and evaluate one field-based footprint creation technique using volunteers of the Florida
Geographic Alliance and handheld GPS units. This collection method is a pilot to be tested on three counties
only during this grant.
5. Assure that any software products developed can be shared with other interested parties.
We further agree to each of the following:
Q To implement the project as presented in the project application and any project revisions.
Q If the partner organization is a faith-based community organization, that the support received through
the project will not be used for religious or sectarian purposes.
Q That funds or services received will be used in accordance with the application and any applicable laws
and regulations.
l Products developed will be provided at no charge and will be available to the target population.
/C___________ (O ._
Signature of Authorized Library Official Signu of authorized Partner Official
Dale B. Canelas James R. Anderson
Name of Authorized Library Official Name of Authorized Partner Official
(print or type) (print or type)
director,
noers ity of Flo+ida Librar Director, FREAC/FSU
Title of Authorized Library Official Title of Authorized Partner Official
3/12/02
Date Date 3/05/02
LSTA Application
DUS/LSTA01, Effective 11/20/2001
Partnership Agreement
Library Services and Technology Act Grant
An agreement should be completed between the library and each partner. If another
agreement or contract is already in place, it can be substituted for this form as long as the
conditions listed below are included.
Library/Organization Name: University of Florida Libraries
Partnering Agency Name: U.S. Army Corps of Engineers
Partner Mailing Address: 400 W. Bay Street, Jacksonville, FL 32202
Project Name: Florida Digital Gazetteer
We, the undersigned agree to provide the following programs, services, or activities:
1. Develop and test the electronic forms for submittal and/or modification of Florida Place
Names.
2. Load and serve the complete subset of Florida names currently in the GNIS database.
3. Provide technical support for any aspects of the project that require use of the forms or
the database.
4. Work with GNIS to assure a seamless submittal process using the Florida forms.
5. Work with FCLA to coordinate the prototype Florida Digital Gazetteer interface that will
access and retrieve data from the Corps' GNIS database.
6. Provide technical support for any migration of software or databases that may occur in the
future to insure the continued functioning of the record creation and submittal process.
We further agree to each of the following:
o To implement the project as presented in the project application and any project revisions.
o If the partner organization is a faith-based community organization, that the support received through
the project will not be used for religious or sectarian purposes.
o That funds or services received will be used in accordance with the application and any applicable laws
and regulations.
o Services will be provided at no charge and will be available to the target po action.
Signature of Authorized Library Official Signa -e Mf t iorized Partner Official
Dale B. Canelas Rory J. Sutton
Name of Authorized Library Official Name of Authorized Partner Official
(print or type) (print or type)
Director, University of Florida Regional GIS Technical Specialist
L-- ibar es -
Title of Authorized Library Official Title of Authorized Partner Official
10 March 2002 4 March 2002
Date Date
LSTA Application
DLIS/LSTA01, Effective 11/20/2001
Partnership Agreement
Library Services and Technology Act Grant
An agreement should be completed between the library and each partner. If another agreement or
contract is already in place, it can be substituted for this form as long as the conditions listed below
are included.
Library/Organization Name: University of Florida Libraries
Partnering Agency Name: Florida Geographic Alliance
Partner Mailing Address: UCC 2200. Florida State University. Tallahassee. FL 32306-2641
Project Name: Florida Digital Gazetteer
We, the undersigned agree to provide the following programs, services, or activities:
1. Teachers in three test counties will be identified to participate in data collection for the geographic feature
footprints.
2. Alliance teachers will be supplied with GPS units and given training in their use and the project requirements.
3. Alliance teachers will train their students to collect the required information for supplied lists of geographic
names.
We further agree to each of the following:
0 To implement the project as presented in the project application and any project revisions.
O If the partner organization is a faith-based community organization, that the support received through
the project will not be used for religious or sectarian purposes.
l That funds or services received will be used in accordance with the application and any applicable laws
and regulations.
Q Results will provided at no charge and will be available to the target population.
Signature of Authorized Library Official
Signature of Authorized Library Official
Name of Authorized Library Official
(print or type)
Dale B. Canelas
Title of Authorized Library Official
Director,
TTn-vpr.it-y of Flnriln T.ibhrar-fi
Date 3/12/02
Signature of Authorized Partner Official
Name of Authorized P" Official
(print or type)
Robert B. Bradley
Title of Authorized Partner Official
Director
Date 03/12/02
LSTA Application
DUS/LSTA01, Effective 11/20/2001
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
Attachment C: Job Descriptions for Hired Project Staff
1. Florida Digital Gazetteer Implementation Programmer
2. Map Cataloger/Indexer
3. Operations Manager
4. Name Input Technicians
5. Geospatial Tool Programmer
6. South Florida Name Authority Coordinator
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
Position Title: Florida Digital Gazetteer (FDG) Implementation Programmer
Salary: $50,800 for one year appointment, October 2002-September 2003
Responsible to: Assistant Director, Digital Library Programs, Florida Center for Library
Automation
Job Summary: Responsible for modifying the current version of the GNIS Query Form
software to meet the goals defined for the FDG including retrieval of GNIS data,
geospatial footprints, and other relevant sites (including bibliographic) related to the
name queried. To create a map search interface to the names database. The incumbent
will work closely with the U.S. Army Corps of Engineers, Jacksonville District and
FREAC to insure that footprints can be accessed and displayed appropriately.
Required qualifications: Working knowledge of HTML, PL/SQL, Java forms with
graphic applications, and Oracle web application server software and Apache listener.
Experience working with GIS applications is preferred.
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
Position Title: Map Cataloger/Indexer
Salary: $22,225 for .5 FTE appointment, October 2002-September 2003
Responsible to: UF Map Cataloger
Responsibilities: Catalog the historic 18th and 19th century maps selected by the Curator
of the Florida History Collection, UF according to accepted AACR2 national cataloging
standards. Submit records to the WebLUIS database and to the national OCLC database.
Compile for each map, a list of named places and features, e.g., towns, lakes, rivers, etc.
that are not in GNIS and create records for the names using the electronic name submittal
form. Submit to FDG names database.
Required qualifications: Demonstrated knowledge of AACR2 national cataloging
standards, the MARC formats, Library of Congress classification scheme and subject
headings, and the cataloging software used in the state university system. Preferred:
Knowledge of maps, Florida geography, and basic geographic authority resources.
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
Position Title: Operations Manager
Salary: $20,800 for .25 FTE appointment, October 2002-September 2003
Responsible to: Director, Florida Resources and Environmental Sciences Center(FREAC)
Coordinator Responsiblities: The FDG leverages a variety of resources, volunteered and
contracted, that are providing technical support, source names and footprints which are to
be input into FDG database. Participants include the Army Corps of Engineers -
gazetteer database development, Water Management Districts suppliers of place name
and footprints; USGS Geographic Names Information Systems standards and software;
North, Central, South Florida Name Authority Coordinators- place name provider;
Geospatial Test bed foot print provider; various state agency data sources of named
locations and spatial footprints. The contributions of each entity will necessarily have to
be worked into the appropriate point of the workflow, information will need to be shared
regarding standards and protocols, and issues and problems will be communicated to the
appropriate parties. The technical issues require the review of the user community,
particularly with the design and development of the footprint tools. GNIS staff will need
to be consulted in regards to standards and protocols to ensure compliance and
participation of Federal agencies.
General Responsiblities: Serve as the FDG team technical coordinator; design and
oversee the prototype of the footprint technology; establish an FDG partners committee
to ensure communication between all the technical activities, facilitate the establishment
of a state names review board, manage technology documentation, serve as the central
contact for technical issues, supervise the name enhancement technicians, and in
cooperation with all parties develop and implement workflow.
Qualifications: Ability to design and manage software development and database design;
ability to communicate between the population team and the technical staff; experience
with user needs assessments, knowledge of relevant standards and protocols, and an
understanding of geographic information systems technology and data formats.
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
Position Title: GeoSpatial Tool Programmer
Salary: $12,700 for .25 FTE appointment, October 2002-September 2003
Responsible to: Director, Florida Resources and Environmental Sciences Center(FREAC)
Data Responsiblities: Data related to geospatial footprints will be received electronically
from a number of sources and in a number of formats. It will need to be processed and
made available to the input technicians. Footprints also have to be imported into the
FDG record database which will eventually be migrated to the GNIS database. Software
will need to be developed to capture footprints in specified formats. Internet
communication interface with distributed project staff will need to be developed.
General Responsibilities: Develop temporary database for input technicians, process and
import electronic files received from state agencies and the footprint test bed team,
develop geospatial footprint tool that automate components such as the quad name.
Provide analysis and automation tools for the input technicians.
Requirements: Programmer will need an understanding of GIS technology, formats and
protocols, database management and Internet database interface.
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
Position Title: Name Input Technician
Salary: hourly $10.50
Responsible to: Operations Manager will train and supervise
Responsibilities: FREAC will receive names from state and local governments. The
technician will compare names received from state and local governments to existing
GNIS names to avoid duplication, format those missing to meet FDG data entry
requirements and then submit. The technician will also search names from published
sources selected by the Name Authority Coordinators for possible inclusion in the
database. The input technician will also receive preliminary records from all three name
authority coordinators, review for completeness and populate fields as required. As
available, the technician will establish linkages with geospatial footprints following
standardized procedures. The technician will also update existing GNIS records where
more current information is available. It is estimated that existing electronic files can add
in the updating of as many as 5,000 to 10,000 existing records. The goal is to process
10,000 records during the first year of the project.
Requirements: Basic computer skills and the ability to think spatially with particular
understanding of geographic coordinates and the ability to make decisions as to
classification schema and database input.
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
Position Title: South Florida Name Authority Coordinator
Salary: $20,000 for .30 FTE appointment, October 2002-September 2003
Responsible to: Grant Manager
Job Summary: Because of the high priority in the first year of populating the names
database with South Florida names important to the Everglades restoration initiative and
the likelihood that geospatial footprints will be available for those names, extensive
searching of traditional and nontraditional listings for place names needs to be completed.
This will include names used as locales in museum specimen databases, e.g., American
Museum of Natural History, etc.
Responsibilities: Comprehensively search and identify South Florida named features
from both Florida and national sources that need to be added to FDG. Samples of names
that should be included are historical place names that may be obsolete, abandoned ghost
towns, or sites that were planned but never developed, e.g., townships proposed during
the land boom. Complete electronic name submittal forms on each name found that
needs to be added and submit to FDG. Work closely with other Name Authority
Coordinators to prevent duplication of effort. Submit monthly reports on progress.
Requirements:
Familiarity with the geographic features of the 16 counties involved in the Everglades
restoration initiative and the features of Everglades National Park. Familiarity with the
agencies including federal and state governmental units, libraries, museums, and
historical societies that offer potential sources of names. Working knowledge of the
GNIS system and record submittal process. Ability to work independently. Must
provide own computer and Internet access for grant related work. Excellent verbal and
written communication skills.
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
Attachment D. Letters/Email in Support of Grant
(/
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
From: Iona Malanchuk
Sent: Thursday, March 07, 2002 2:56 PM
To: Stephanie Haas
Subject: gazeteer memo
The new Florida Digital Gazeteer will provide a comprehensive, easily
accessed database of information on the geographic names and places
frequently researched by Florida school children. In just one location
the young student will be able to search for and find, regardless of
variant spellings, detailed, specific information about Florida's
historic towns, villages or famous landmarks for that high school
history paper, the exact location and description of favorite parks and
recreation areas for that 5th grader's hobbies project or the exact
coordinates for discovering a unique geological place for retrieving
water samples so important to the middle school child's competitive
science fair competition.
Each and every one of Florida's famous and not so famous places of
interest to the young and old alike can be found in this one database.
Every elementary, middle and high school student interested in
researching Florida's geographic history or current conservation issues
affecting the state of Florida and its inhabitants will find this
resource invaluable. With the added feature of providing links to
other relevant websites, library and museum collections the serious
student will use this database frequently.
Iona R. Malanchuk, Head
Mead Library
P.K. Yonge School
Gainesville, Fl. 32611
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
From: Mark Sievers [sievers@ecfrpc.org]
Sent: Tuesday, March 05, 2002 9:18 AM
To: Stephanie Haas
Subject: RE: Justification for Florida Digital Gazetteer Grant
As the project manager for the Central Florida Geographic Information
Systems (CFGIS) Users Group and Data Clearinghouse, both of which focus
on a ten county area, I recognize the significant benefits that the
Florida Digital Gazetteer will provide to the citizens of Florida. In
the GIS field, the need for standards and consistency in geographic
names is extremely important in ensuring proper linkage of data from
multiple sources. I believe a long-needed comprehensive gazetteer
update combined with its availability on the Internet will make the
Florida Digital Gazetteer the authoritative source for place names in
Florida. I strongly endorse the use of Library Services and Technology
Act funding for this endeavor.
Mark Sievers
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
From: Steve.Dicks@swfwmd.state.fl.us
Sent: Monday, March 04, 2002 4:54 PM
To: Stephanie Haas
The District is currently in the process of integrating its Geographic
Information System (GIS), Water Management, Regulatory, document
management and financial databases into an comprehensive Spatial
Information Management system. This is long term project (3-6 years)
whose goal is to spatially enable all database supporting the
District's Comprehensive Watershed Management program. These databases
will be made available internally on the District's Intranet, and where
required, will be available to the public via the Internet. The
inherent geographic nature of most of the District's data makes a
spatial interface such as ArcIMS and the Web Browser ideal. The
ability to incorporate pseudo-spatial references to documents and
isolated datasets is an area that were also looking into. It is this
area that a Gazetteer would be helpful by allowing documents and
isolated dataset to referenced to geographic locations. Having a
standardized means of linking keywords to specific geographic areas
would make this effort much easier, particularly if a consistent
approach was used through Florida.
**************************************************
Steve Dicks
Mapping and GIS Manager
Mapping and GIS Section
Southwest Florida Water Management District
2379 Broad Street
Brooksville, FL 34604-6899
352.796.7211
352.754.6776 FAX
Steve.Dicks@swfwmd.state.fl.us
http://www.swfwmd.state.fl.us
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
8 March 2002
Dear Stephanie:
As the administrative head of multiple units responsible for cataloging at the
University of Florida Libraries and having served in the same capacity at the
University of Louisville, I readily recognize the value of standardized terms
in assisting researchers, students, and the general public in finding
information. The integrity, indeed, the basic functionality of online
databases depends on continuity of name forms including place names.
It is my understanding that the Florida Digital Gazetteer will create an
online, authoritative geographic dictionary to Florida place names that
incorporates the information currently available in the Geographic Names
Information System (GNIS). GNIS has always served libraries as the primary
authority for creating domestic name entries as subject headings, but my years
of experience as a cataloger and supervisor of catalogers is that many place
names are not covered by GNIS. Therefore, the concerted effort of the
Gazetteer project to update and enhance Florida names, particularly historic
variant names, will be of lasting importance to any person searching for
Florida materials.
Although known place and feature name variations are noted in GNIS; and
although many of these variant names are merely phonetic variations, some
variant names extend beyond phonetics. In the past Lake Okeechobee has been
identified as Big Water, Lake Macaco, Laguna de Miami and 13 other names. A
variant name for Paynes Prairie is Alachua Savanna and the Alachua in William
Bartram's writings is distinctly different from today's community of Alachua
Florida.
Results from examining the place names on an 1854 map of Florida indicated that
out of the 233 names listed, 110 were not in GNIS. The implications of this
are equally significant for the researcher, as well as the cataloger.
With the national interest in restoration of natural areas, historic sites,
etc., this oversight compounds the difficulty of restorative activities.
Researchers' ability to clearly and specifically identify (target) the
geographic location involved enhances study in disciplines ranging from the
social sciences to the sciences. What natives, plant and animal life did
William Bartram document when he visited Florida during the 1770s? And exactly
where did he find them? Where did bison roam in Florida? When was the same
area populated with people? What plant life in the area contributed to the
diets of the animals and people? Where and why were historical forts,
stores/commissaries and cow pens located? Validity of research in the social
sciences and sciences areas requires geographic specificity.
With my own avocational interest in historic sites and my professional
experience in place name subject heading, I cannot strongly enough support the
stated outcomes of the Florida Digital Gazetteer. Its creation will benefit
all in Florida who wish to explore its history and change.
Sincerely yours,
(Mrs.) Dot Hope
University Librarian
University of Florida Libraries
Library Name: University of Florida Libraries
Project Name: Florida Digital Gazetteer
From: Kent Perkins Herbarium
Sent: Monday, March 11, 2002 5:15 PM
To: Stephanie Haas
Subject: Florida Digital Gazetter
Stephanie,
Locality designations in the label data associated with museum biological
specimens are highly inconsistent. This hampers search capabilities and
yields inaccurate, skewed and misleading results. A standardized place
names gazetteer for Florida will provide a foundation for consistency and
better quality search results.
A robust digital gazetteer will assist biologists, museum curators and
collection managers in the manipulation of geographic information. It will
aid the resolution of particular georeferencing problems such as:
-consolidation of variant and commonly misspelled forms of
locality names (e.g., Kanapaha Botanic Garden, Kanapaha Botanical
Garden, Kanapaha Botanic Gardens, etc.);
-determination of the locality and information on little-known and
historic places;
-correlation of geographical coordinate designations (section,
township and range; latitude and longitude) with place names;
-mapping and geographic representation (plotting).
A standardized locality referencing system for Florida will facilitate data set
coordination and sharing across research disciplines. The use of consistent
place name terms for cataloging bibliographic references, in specimen records,
and other metadata will strengthen research studies. It will allow for broader
data analysis and collaboration, leading to a more accurate understanding of
the Florida environment.
Best wishes,
Kent
----------------------------------------------------------------------
(Kent D. Perkins IPh: 352-392-1767 /SUNCOM 622-1767 1
IMgr. of the Collections (FLAS) JFAX: 352-846-2016 I
IEmail: kperkins@flmnh.ufl.edu (www.flmnh.ufl.edu/natsci/herbariuml
----------------------------------I---------------------------------
(University of Florida Herbarium IA unit in the Florida Museum of
IFlorida Museum of Natural HistorylNatural History with support from
(379 Dickinson Hall Ithe UF / Institute of Food and
IPO Box 110575 IAgricultural Sciences
IGainesville FL 32611-0575 I
561-681-6318 p.1
Partnership Agreement
Library Services and Technology Act Grant
An agreement should be completed between the library and each partner. If another agreement or
contract is already in place, it can be substituted for this form as long as the conditions listed below
are included.
Library/Organization Name: University of Florida Libraries
Partnering Agency Name: South Florida Water Management District, GIS Division
Partner Mailing Address: 3301 Gun Club Road, West Palm Beach, Fl 33406
Project Name: Florida Digital Gazetteer
We, the undersigned agree to provide the following programs, services, or activities:
I. Share the geospatial footprints that have been created in conjunction with the Everglades and South Florida
work.
2. In collaboration with U.S. Army Corps of Engineers, Jacksonville District and FREAC assist in the
development of the tools and procedures for creating geospatial footprints for Florida's named places.
3. Evaluate the Florida Digital Gazetteer prototype as a tool for populating specified fields in FGDC compliant
metadata.
4. As a Florida state agency, review the functionality and potential applicability of the products created as part of
this project.
We further agree to each of the following:
V/ To implement the project as presented in the project application and any project revisions.
U If the partner organization is a faith-based community organization, that the support received through
the project will not be used for religious or sectarian purposes.
$8 That funds or services received will be used in accordance with the application and any applicable laws
and regulations.
B/ Products developed as part of this grant will be provided at no ch and will be available to the target
population.
Signature of Authorized Library Official Signature of Authorized Partner Official
Ro6mt-" "r- bu.ot
Name of Authorized Library Official Name of Authorized Partner Official
(print or type) (print or type)
D______________________________ C.wL -F o- ltOtHnT T6WeCfiwot(
Title of Authorized Library Official Title of Authorized Partner Official PLL A-o
Date Date
Date Date
LSTA Application
DLIS/LSTA01, Effective 11/20/2001
IMD
Mar 14 02 02:41p
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