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 Project Profile
 Approval Form
 Application Cover Sheet
 Statement of Significance...
 Table of Contents
 Narrative
 Budget Form
 Appendices






Title: Cataloging and creating digital access to American and British children's literature
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Permanent Link: http://ufdc.ufl.edu/UF00003651/00001
 Material Information
Title: Cataloging and creating digital access to American and British children's literature
Physical Description: Book
Language: English
Creator: Ingram, John ( Principal investigator )
Publisher: University of Florida
Publication Date: 2004
 Record Information
Bibliographic ID: UF00003651
Volume ID: VID00001
Source Institution: University of Florida
Rights Management: All rights reserved by the source institution and holding location.

Table of Contents
    Project Profile
        Page i
    Approval Form
        Page ii
        Page iii
    Application Cover Sheet
        Page iv
        Page v
    Statement of Significance and Impact
        Page 1
    Table of Contents
        Page 2
    Narrative
        Page 3
        Page 4
        Page 5
        Page 6
        Page 7
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        Page 16
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        Page 18
        Page 19
        Page 20
        Page 21
    Budget Form
        Page 22
        Page 23
        Page 24
        Page 25
        Page 26
        Page 27
        Page 28
        Page 29
        Page 30
    Appendices
        Page 31
        Page 32
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Full Text



Project Profile


Project Number: 00049438 PI: John Ingram

P/A/C Number: 00039686 Sponsor: NEH
CFDA# 45.149
Contract #PA-50680-04

Title: Cataloging and Creating Access to American and Britih Children's
Literature, 1870-1889.

Start Date: 10/01/04 End Date: 09/30/06

Award Amount: $295,507.00

Cost Share: $196,657.00







SEND NOTICE C
The Universi
Office of Research an
PO Box 115500 /
Gainesville. FL
Phone: (352
Fax: (352



University Project #

Title of Proposal:


)F AWARD TO: UNIVERSITY OF FLORIDA AGENCY APPLI
ty of Florida (DO NOT L
d Graduate Programs SPONSORED PROJECTS
219 Grinter Hall APPROVAL FORM Date:
32611-5500
)392-1582 %S postmark
)392-9605 E



(LEAVE BLANK)
CATALOGING AND CREATING DIGITAL ACCESS TO AMERICAN AND BRITISH


CHILDREN'S LITERATURE, 1870-1889


Submitted to Sponsor: NATIONAL ENDOWMENT FOR THE HUMANITIES


Sponsor Code:


SI I I I


UNIVERSITY ENDORSEMENTS: The attached proposal has been examined by the officials whose signatures appear below. The
principal academic review of the proposal is the responsibility of the Department/Center and College. If additional space is needed for
signatures, please provide them on a separate sheet of paper.


Principal Investigator: (Project Director)

jr/t3e


NAME: John E. Ingram
TITLE: Director for Collections


DATE


SOCIAL SECURITY #: TELEPHONE#: 352-392-0342
CAMPUS ADDRESS: 204 Library West P.O. Box 117001
DEPARTMENT: Libraries

Co-Principal Investigator: (If Applicable)

&A&.\^__~ 7-705


NAME: Rita J. Sith DATE
TITLE: Curator, Baldwin Library
SOCIAL SECURITY #: TELEPHONE#: 352-392-9075
DEPARTMENT: Special and Area Studies Collections

Department Head:


NAME: DATE
TITLE:
DEPARTMENT:

Department Head: (If more than one)


NAME: DATE
TITLE:
DEPARTMENT:


Deankr Director:

In)^V 4^.(W^A^>A


2?,)0 3


Dean or Director: (If more than one)


NAME: DATE
TITLE:





Other Endorsement (If Needed):


NAME: DATE
TITLE:


Vice-President for Agricultural Affairs
(For all projects involving IFAS Personnel)



NAME: DATE
TITLE:

Vice-President for Health Affairs
(For all projects involving JHMHC Personnel)


NAME: DATE
TITLE:


Vice President for Research


NAME: DATE
TITLE:
Office of the Vice President for Research and Graduate Programs


DSR- (5/00)


M: Dale B Canels DATE
TITLE: Director of Libraries


CATION DEADLINE
EAVE BLANK)


fl receipt


' '


>





TO BE COMPLETED BY PRINCIPAL INVESTIGATOR
(Do Not Complete Shaded Boxes)


PRINCIPAL INVESTIGATOR
IINGRAM I
Last Name (Print or Type)
GEORGE A SMATHERS LIBRARIES [ E i
Department or Unit to Administer Account
CO-PRINCIPAL INVESTIGATOR
SMITH I
Last Name (Print or Type)


SPECIAL AND AREA STUDIES COLLS


Department
Title of Project:


IEIT=


IJ IE I [
Initials


College


R IJ I
Initials


Social Security Number


III


Social Security Number
Social Security Number


GEORGE A SMATHERS LIBRARIES


College
CATALOGING AND CREATING DIGITAL ACCESS TO AMERICAN AND BRITISH


wn


CHILDREN'S LITERATURE, 1870-1889


INDIRECT COST (IDC):
FOR ALL APPLICABLE IDC ACCRUED, RETURN IDC TO: (CHECK ONE)
(y (A) PI and Home Department, College
EES N (B) PI, CO-PI and their Home Departments, and Colleges (equal split)
EIES AND IFAS
FACULTY OMIT I (C) PI, Center, Home Department, and College.
THIS SECTION. [ (D) PI and Center Only (No Department or College IDC return)
|r (E) OTHER (provide explanation)

NAME OF DEPARTMENTS) TO ACCRUE IDC, IF APPLICABLE
NAME OF CENTER TO ACCRUE IDC, IF APPLICABLE
IS SPONSOR DOES NOT ALLOW IDC, PLEASE CHECK HERE: E__
CERTIFICATIONS AND ASSURANCES COST SHARING CONTACT PERSON:
Exp Date Number YES 0 NO [] John E. Ingram
Human Subjects l IL ~ ~1 (name)
Animal Subjects D I PROVIDED BY: 2-0342
Clinical Trials F Smathers (number)
Recombinant DNA/RNA D CRIS # (IFAS Only) IfDSR has any
Biohazards l (If none, please check here): Lir s questions about this
project.
TYPE: CATEGORY: MAILING INSTRUCTIONS:
New E0 Research Mail Original and 16 Copies to: (Check One)
Renewal i Training r Grants to Preserve and Create Access to the [ First Class
Continuation 0j Extension [] Humanities Federal Express
Supplemental 0 Other (Includes: Fellowships, V Division of Preservation and Access FedEx Acc't. # 1139-5827-8
Revised Conferences, patient services, etc) Room 411
National Endowment for the Humanities SAMAS Acc't. #
1100 Pennsylvania Avenue, NW J Other
Washington, DC 20506


UPN
AGENCY


I E I I I -1E77


DSR USE ONLY
PROPOSAL DATE: I I I I I I


AGENCY CODE I 1 1 1 1


I n I I I I I I I I I III II -- I II I I I I I I I


DIVISIONN I I I I I I I I I I I 1 I I I | I I I I
BUDG BEG I I E I I' iBUDG.END E E- I I IPR0] BEG PROJ END 1 I I i
.'i.rr: i t L.' P ;.n ':~-:i *PROJ AMT REQUEST'I I
INDIRECT AMTSTS-MTS:- I"lr- l "l R :I I I I BASE: I
AMPURATE BASE .
STAFF: ,I.'.; .I.CLS: FEDEX: .,' DIRECT: 205: UFRF: __OTHER:
RECEIVED "' UFFL: YES "' NO NR: INTERNAL: COPIES NEEDED:
DSR-1(8 ) i -.. I :. .,


CHILDREN'S LITERATURE, 1870-1889






APPLICATION COVER SHEET FOR NEH GRANT PROGRAMS

1. PROJECT DIRECTOR OR INDIVIDUAL APPLICANT
O Mr. C Mrs. 1 Ms. l Dr. L Prof. Major Field of Study:
Name (last, first, middle): INGRAM, JOHN E.
Address: 204 LIBRARY WEST
UNIVERSITY OF FLORIDA P.O. BOX 117001
City: GAINESVILLE State: FL Zip Code: 32603
Email: jeingr@mail.uflib.ufl.edu
Telephone (work): 352-392-0342 (home): 352-338-7558 Fax: 352-392-7251

2. INSTITUTION INFORMATION
Name: UNIVERSITY OF FLORIDA
Address: P.O. BOX 117001


State: FL Zip Code: 32603


City: GAINESVILLE
Employer ID number:


3. TYPE OF APPLICANT (check one, as appropriate)
3 Institution 0 Individual
Type: EDUCATIONAL UNIVERSITY Citizenship: 3q US
Status: 0 Private Nonprofit Country:
q Unit of State/Local Gov't Month/Year:


I Other


Fellowships, Stipends, &
Faculty Research Awards
0 University Q College Teacher;
Teacher Indep. Scholar
0 Jr. Scholar 0 Sr. Scholar


4. GRANT PROGRAM: PRESERVING AND CREATING ACCESS TO HUMANITIES COLLECTIONS
(Please refer to the application instructions for a list of program names.)

5. TYPE OF APPLICATION: tN New 0 Supplement Current Grant Number(s):
6. PROJECT FIELD CODE: D 1
7. PROJECT TITLE: Cataloging and creating digital access to American and British Children's Literature, 1870-1889
8. PROJECT DESCRIPTION (use only space provided):
The University of Florida seeks support from the National Endowment for the Humanities for a two-year project to
catalogue and digitize approximately 7500 titles from the Baldwin Library of Historical Children's Literature published
from 1870 through 1889.
The Baldwin Library supports research in areas such as education and upbringing; family and gender roles; civic values;
racial, religious, and moral attitudes; literary style and format; textual criticism; and the arts of illustration and book
design. During the targeted period of this grant proposal, 1870-1889, new technologies increased the use of color in
children's literature, significantly altering the layout and visual aspects of the book, the public's reception of books for the
young, and the experience of the reader and his/her encounter with the book. This aspect of children's literature can
substantively inform our current perceptions about changes in children's literature and our understanding of American
and British culture.
Of the 7,500 cataloging records to be produced during this grant, about 40% will be original records contributed to the
national databases, OCLC and RLIN. These records will include access points for authors, illustrators, printers, and
publishers, as well as enhanced subject access including genre terms such as dime novels and folk tales. The grant
proposal includes digitizing and mounting on a web site all selected volumes that contain color illustrations. These
digitized books, estimated to number 3,750, will be available, at no cost, on the Internet, thus bringing early editions of
both well-known and unknown titles to a new generation of readers via the Internet.


9. REQUESTED GRANT PERIOD:
OMB no. 3136-0134 -Expires 6/30/06


From: October 2004


To: September 2006








Applicant Name: Project Title:_


10. WE THE PEOPLE GRANT INITIATIVE Check the box if your proposal responds to the initiative. i

11. PROJECT FUNDING FOR INSTITUTIONS
Programs other than Challenge Grants Challenge Grants applicants only
a. Outright Funds $ 351,185 a. Fiscal Year #1 $
b. Federal Match $ 0 b. Fiscal Year #2 $
c. Total from NEH $ 351,185 c. Fiscal Year #3 $
d. Cost Sharing $ 411,074 d. Total from NEH $
e. Total Project Costs $ 762,259 e. Non-Federal Match $
f. Total $

12. ADDITIONAL FUNDING
Will this proposal be submitted to another NEH division, government agency, or private entity for funding?
i Yes 11 No If yes, indicate where and when:


13. GRANT ADMINISTRATOR INFORMATION FOR INSTITUTIONS
O Mr. i Mrs. Q Ms. l Dr. ID Prof. Title:
Name (last, first, middle):
Institution:
Address:


City:
Telephone:
Fmail:


State:
Fax:


14. FELLOWSHIPS AND SUMMER STIPENDS APPLICANTS
List the name, department, and institutional affiliation of your referees.
a.
b.
Summer Stipends applicants only: Provide the name, title, and signature of nominating official.
Printed name: Title:
Signature:

15. CERTIFICATION
By signing and submitting this application, the individual applicant or authorizing official is providing the applicable
certifications as set forth in these guidelines.
Printed name of individual applicant I authorizing official:
Title of individual applicant / authorizing official:
Signature: __ Date:


For NEH use only: date received:


-r


bL I IUllo


application #:


initials:









STATEMENT OF SIGNIFICANCE AND IMPACT


The University of Florida seeks support from the National Endowment for the
Humanities for a two-year project to catalogue and digitize titles from the Baldwin
Library of Historical Children's Literature published from1870 through 1889.
The Baldwin Library, housed in the University of Florida's Department of Special
and Area Studies Collections, is one of the largest collections of English-language
literature for children in the world. It contains approximately 95,000 volumes published
in Great Britain and the United States between 1686 and 2003 and is of international
significance for researchers who study historical, cultural, social and literary aspects of
children's literature. It supports research in areas such as education and upbringing;
family and gender roles; civic values; racial, religious, and moral attitudes; literary style
and format; textual criticism; and the arts of illustration and book design. The digital
component of the grant will bring early editions of both well-known and unknown titles
to a new generation of readers via the Internet.
Of the 7,500 cataloging records to be produced during this grant, about 40% will
be original records contributed to the national databases, OCLC and RLIN. These
records will include access points for authors, illustrators, printers, and publishers, as well
as enhanced subject access including genre terms such as dime novels and folk tales. The
records of titles already in the national databases will be enhanced with these access
points as well, and will be available in the online catalogue of Florida's state universities,
which is available to anyone with Internet access.
During the targeted period of this grant proposal, 1870-1889, new technologies
increased the use of color in children's literature, significantly altering the layout and
visual aspects of the book, the public's reception of books for the young, and the
experience of the reader and his/her encounter with the book. This aspect of children's
literature can substantively inform our current perceptions about changes in children's
literature and our understanding of American and British culture.
The grant proposal includes digitizing and mounting on a web site all selected
volumes that contain color illustrations. These digitized books, estimated to number
3,750, will be available, at no cost, on the Internet. Digital Library Center staff will
derive original records from the paper versions for the digitized items and the Florida
Center for Library Automation will add URLs to the records when the images have been
put up on the web.
All original cataloging records will be contributed to OCLC and RLIN and all
original and enhanced copy cataloging records will be made available through the online
catalogue of Florida's state universities.

Summary of Objectives for the Project

To catalog 7,500 titles through either original or enhanced copy cataloging
To digitize and create electronic resource cataloging records for those titles
(approx. 3,750) that contain color illustrations and make them
permanently accessible at no cost through the Internet
To contribute cataloging records to OCLC, RLIN and the online catalogue of
Florida's state universities









TABLE OF CONTENTS


Statement of Significance and Impact 1
Table of Contents 2
Narrative 3
Significance of the Project
Significance of the Collection 3
Significance of the Historical Period, 1870-1889 5
Significance of Color in Children's Literature 7
History, Scope and Duration of Project 8
Methodology and Standards
Cataloging the Source Document 9
Conserving the Source Document 10
Digitizing the Source Document 10
Digitizing the Source Document: Preparation 11
Digitizing the Source Document: Processing 11
Digitizing the Source Document: Text Conversion and Mark-up 12
Digitizing the Source Document: Transmission 12
Digitizing the Source Document: Digital Archiving 13
Plan of Work
Selection of the Target Collection 14
Cataloging Workflow and Procedures 14
Conservation Review 15
Digitization Workflow and Procedures 15
Staffing 17
Dissemination 20
Budget
Appendices
History of Grants
List of Suggested Evaluators
Resumes/Position Descriptions









NARRATIVE


Significance of the Project

Significance of the Collection

The Baldwin Library of Historical Children's Literature is part of the Department
of Special and Area Studies Collections at the University of Florida. The collection
includes approximately 95,000 books published for children in the United States and
Great Britain from 1686 through 2003. Current access is provided through a printed
(1981) guide to the collection, a local card catalog, and by means of title access in the
local on-line catalog.

Progress is being made in full cataloging of materials in the Baldwin Library.
This access is a top priority for the Department of Special and Area Studies Collections
and the University of Florida Libraries. A recently completed NEH grant covering
holdings from the Baldwin Library dated between 1850 and 1869 approximately 7,500
titles provided original and enhanced records to the local and national databases and
established an on-line digital collection of selected materials as well.

The University of Florida seeks support from the National Endowment for the
Humanities for a two-year project to catalog and digitize approximately 7,500 volumes
from the Baldwin Library published in the United States and Great Britain from 1870
through 1889. All titles will be fully catalogued and those with color illustrations,
approximately 3,750, will be digitized, assigned metadata, and mounted on a website.

A recent internal survey indicates that more than 40% of the records created by
this grant would be added to the national database as original records. Although several
major collections of historical children's literature have received grants to support
preservation and improve access to their collections in the past, the portion of the
Baldwin collection that is the focus of this project will not reflect a significant overlap
with these other major holdings.

The current proposal covers the years of continued expansion in children's
publishing. Technologies developed during the targeted period, 1870-1889, increased the
use of color in children's literature. Color illustration significantly altered the layout and
visual aspects of the book, the public's reception of books for the young, as well as the
experience of the reader and his/her encounter with the book. This aspect of children's
literature can substantively inform our current perceptions about changes in children's
literature and our understanding of American and British culture.

Intellectual access will be improved through cataloging the material into the
national bibliographic databases and through the creation of metadata to access the
project's digital component. This digital component will make all aspects of the books
with color illustration, including text, design, illustrations, bindings, and typography,
freely available to anyone with Internet access via the Literature for Children website









(http://palmm.fcla.edu/iuv/). The earlier project, covering the years from 850 to 1869,
was very successful, as use of the collection has increased, both on-site and via the
Internet. (See Appendix 1 for use statistics) This grant, to cover the 1870-1889 period,
will build upon that legacy of success to catalog and digitize a set of materials that
represent an important era not only in children's literature, but in the history of the United
States and Great Britain.

The Baldwin Library is of international significance for researchers who study
historical, cultural, social and literary aspects of children's literature published in English.
The collection supports research in many areas including education and upbringing;
family and gender roles; civic values; racial, religious, and moral attitudes; literary style
and format; and the arts of illustration and book design. A number of children's
literature experts, such as Jack Zipes and Gillian Avery, have consulted the Baldwin
Library to research their publications and a number of master's theses and doctoral
dissertations have been completed using the Baldwin Library. (See Appendix 2 for
research publication examples)

Each year the American Library Association's Association for Library Service to
Children (ALSC) awards from one to three fellowships to its members for a month of
study and research at the Baldwin Library. The Fellows have studied nineteenth-century
series books, pop-up books, folk tales, family stories from the 1930s and 1940s,
twentieth-century editions of Cinderella, poetry for children before Dr. Seuss, and choral
reading and poetry for children.

The Center for the Study of Children's Literature and Culture
(http://www.recess.ufl.edu/center.shtml) at the University of Florida has initiated a series
of short essays for the University's Public Radio affiliate which is linked to a satellite and
picked up and broadcast by nearly 500 public radio stations across the country. Rita
Smith, Curator of the Baldwin Library, is a regular contributor of essays based on the
Baldwin's holdings. The University of Florida understands the importance of children's
literature and the growing demand for courses in this subject. The English Department
has five faculty members who teach 14 undergraduate and graduate courses in children's
literature each year. Currently there are 12 MA and PhD students in the Department's
Children's Literature Track, and more than 150 other graduate students who take the
children's literature classes. This is a reflection of the national trend of increased
scholarly interest in children's literature. As awareness of the collection's potential for
multi-disciplinary use increases, professors will follow the lead of the University's
History of Science staff who have already directed one master's degree candidate to use
the collection in the area of natural history and domesticity.

The physical collection does not circulate and the material is not available through
interlibrary loan. It is currently housed in closed stacks in a humidity, temperature, and
light controlled environment. The materials are used in the secure reading room of the
Department of Special and Area Studies Collections. Some of the books are quite brittle
and special care will be taken during the digitization process to handle the books in ways
that produce the least amount of damage. The digitization portion of the project will









place thousands of children's books from the late nineteenth century on the Internet at no
cost to the user and with minimum damage to the physical item. Digital access will
benefit the academic community interested in the history of children's literature; cultural,
social and literary scholars, who will be able to read the books from their home base; and
people of all ages who enjoy children's literature and would never encounter the
language and art of these older books, except through digitized versions.

Significance of the Historical Period, 1870 1889

The period 1870-1889 that follows the publication of Lewis Carroll's Alice in
Wonderland (1865) experienced an explosive growth in the number of titles published for
children and is generally considered the Golden Age of American and British children's
literature. Literature written for children, in both countries, moved beyond the memoir,
moral tale, and instructional book. Authors and their publishers began to experiment
with a broad range of new genres, including fairy tales, fantasy, adventure stories, family
stories, and picture books. Peter Hunt, perhaps England's most distinguished scholar and
critic in the field, characterized this period in Children's Literature, an Illustrated History
(Oxford University Press, 1995) as follows:

During the second half of the nineteenth century publishers competed to
produce cheaper reading for an expanding market. The development of
publishing for children reflected economic and demographic growth, as well as
a society more sensitive and responsive to children's needs.... From religious
and didactic beginnings, writers were responding to a redefined childhood, one
that required a distinctive literature..... Many authors whose works are still in
print and who had a large influence flourished. In a sense, children's literature
was growing-up-away from adults.

Dr. Patricia Craddock, Professor of English at the University of Florida, notes that
"because of the intrinsic importance of these books, and because they had ceased to be
governed by rigidly didactic conventions that prevented writers from presenting children
and their lives realistically, the study of the children's literature of the period has major
contributions to make not only to the history and theory of books for children and of child
life in general, but also to the cultural history of England and America." The collection
constitutes the best available evidence concerning how English and American cultures
inculcated values in children and expressed their own concept of what childhood should
be.

Tony Watkins, in an essay entitled "History, Culture and Children's Literature"
notes: "The rise of newer forms of literary historicism is connected, in part, with social
change and the effort to recover histories for...minority groups within society. In turn,
these social aims are linked with the recuperation of forgotten texts, including texts that
have never been considered worthy of academic study." (International Companion
Encyclopedia of Children's Literature, 1996, p. 4)









The books of the Baldwin Library are uniquely qualified to reveal this literary and
cultural history. In an article about the Baldwin Library in the Times Literary
Supplement, September 17, 1982, Gillian Avery, a British scholar and author of
children's books, noted that Ruth Baldwin, the original collector of these nineteenth-
century books, concentrated on buying books which children had actually read. This
collecting philosophy resulted in one of the most important attributes of the Baldwin
Library: not only does it hold multiple editions of the agreed upon classics of children's
literature, it also supports these classics with thousands of less significant or less known
works. There are many titles not collected by other libraries because they were not
considered "important."

These fugitive titles, read and loved by many children, are now extremely scarce,
but are important to scholars interested in American and British cultural history and
literature. The authors of these unknown books comprise the chorus of other voices that
surround and provide a larger cultural background for classic titles and well-known
authors. For example, Henry Cadwallader Adams is a relatively well-known writer of
nineteenth-century school stories, which became an important genre after the popularity
of Tom Brown's School Days, first published in 1857. The Baldwin Library has many of
Adam's titles, but also holds Edith Awsby's Three School Friends (1889), Paul Blake's
Expelled, A Story ofEastcote School (1886), and Willis B. Allen's Northern Cross
(1887), among many other unknown examples of the genre. All these titles were
published in the last half of the nineteenth century. The Baldwin Library contains
extensive holdings of the novels of Louisa M. Alcott, Charlotte Maria Tucker, and
Horatio Alger, as well as the novels of Emilia Marryat Norris, Robina F. Hardy, and
Stella Austin. These last three authors published popular children's books in the last half
of the nineteenth century, as did Alcott, Tucker and Alger, but Norris, Hardy and Austin
have now become the unheard voices.

There are also non-fiction examples: Edward S. Ellis, Samuel Goodrich, and
Edward E. Hale all wrote important and well-known histories of the United States for
children in the nineteenth century. The Baldwin Library holds all these titles, but also
has Salma Hale's History of the United States (1836), Robert Adams's History of the
United States in Rhyme (1884), and T. F. Donnelly's Primary History of the United
States (1885), as well as 26 other titles on this subject. These less known or unknown
fiction and non-fiction titles are equally important to our understanding of this extremely
formative, transformational time in the history of children's literature.

Lucy Rollin, children's literature critic, author and English Professor at Clemson
University, wrote in her letter of support for an earlier grant proposal to the National
Endowment for the Humanities, that

Our culture creates, uses, and responds to literature, even what might be
considered ephemeral, for it is in the ephemera, really, that a culture truly reveals
itself; such artifacts are its unguarded moments.









One vital function of this grant would be to make available to researchers in a very
immediate and accessible way the wide range of both classic and fugitive titles held in
the Baldwin Library that date to this significant period of social change.

Significance of Color in Children's Literature

As noted above, this was an era when the use of color in children's books was
increasing dramatically, thanks to the technological advances in color printing. The
digital portion of this project will provide access to thousands of illustrations, many of
them color. One of the ways to gauge the place of color in children's literature is to
consider not only its denotative value but also, and perhaps more importantly, its
connotative influence on readers. In author John Cech's letter of support for an earlier
similar project, he noted that "aesthetically, color illustration offered the artist a new,
wider vocabulary for representation, thus contributing dramatically to an expansion of the
emotional meaning and other visual information ... in a given work."

In Myth, Magic, and Mystery: One Hundred Years ofAmerican Children's Book
Illustration (a 1996 catalog to accompany an exhibition of American children's book
illustration), Michael Patrick Hearn quoted James Johnson Sweeney, former director of
the Museum of Modem Art as follows:

... children's book illustration should never be seen as merely a vessel for the
conveyance of information. Its real role is that played by a Gothic stained glass
window in the Middle Ages, or a mosaic in the apse of a Romanesque church.

Although not specifically stating the nature of the illustrations (i.e., color and/or black
and white) it is very clear from the two examples that he gives, that he has color in mind:
Gothic stained glass and Romanesque mosaics were seldom done in anything other than
color. Through the early decades of the nineteenth century only a very small portion of
book illustrations had color, and then only by hand. Such extra effort was expensive, and
therefore available only to the privileged few who could afford to present their children
with more realistic representations of the world about them. With the full-blown
implementation and acceptance of mechanical color printing during the remaining
decades of the nineteenth century, such "natural" representations of the real world and
indeed of the fantastic world of the imagination moved from the privileged few to the
mass market.

Peter Hunt notes that if early children's books contained any color, it was
produced by laborious hand coloring, "but the development of mechanical colour
printing, especially by Edmund Evans, brought an immense improvement in coloured
picture-books for children in the last quarter of the century." Understanding just how
"immense" such an improvement in children's books with color illustrations was in the
later decades of the nineteenth century becomes easier by examining those years in which
the process actually advanced.









In support of the need for preservation of color, Michael Patrick Hearn indirectly
provided an additional rational for such work. He noted that "the purpose of an
illustration is to be reproduced, not displayed, and artists have employed certain short
cuts that have not always added to the life of the art. They often scrimped on material.
Papers discolor or disintegrate, colors fade, glues dry out." It is likely that very few
examples of the original artwork for the color illustration of children's books during the
second half of the nineteenth century survive beyond their published versions. This
project proposes to digitally preserve the color illustrations (along with the respective
texts) contained in this collection, and to make them more widely and easily accessible.
The University of Florida has an institutional commitment to providing long-term
maintenance and permanent availability of the digital images. Additionally, the original
artifacts the books will continue to be maintained in environmental conditions that
will slow the process of their deterioration.

History, Scope and Duration

This grant application for a two-year project follows up a similar two-year project
that was awarded funding by the National Endowment for the Humanities in 2000. That
project, to catalogue and microfilm approximately 7,500 English language children's
books published from 1850 through 1869 and to digitize those with color illustrations,
was very successful. 7,418 titles were fully catalogued during the two years of the grant.
The original records, 46% of the total, were contributed to OCLC and the RLG on-line
catalogue (RLIN). Records for titles already in the national databases were enhanced
with access points for illustrators, printers and publishers (as well as subject and genre
terms), and were added to the electronic catalogue of Florida's state university libraries.
Authority records for series were contributed to the Name Authority Cooperative
Program (NACO). Original cataloging records were also created for the microfilm
(7,400) version and the electronic version (1,800) and contributed to the national
databases. When microfilming and digitization are completed, over 12,000 original
cataloging records produced for this grant will have been contributed to OCLC and
RLIN.

Microfilming of these catalogued volumes continues at this writing. Currently, a
total of 5,706 titles have been microfilmed, with 1196 in the backlog. Throughout the
period of the grant there were multiple mechanical problems with the camera (a
Zeutschel purchased new for the project) and the microfilming staff experienced some
turnover, which meant there were short periods when no work was being done, followed
by training periods. NEH granted a no-cost extension to the project, allowing the
microfilming to proceed. The University of Florida is committed to completing the
microfilming of all books catalogued on the previous grant.

The problems with the microfilming camera and staff affected the pace of
digitization, since books were digitized after they were microfilmed. Digitization and
application of metadata continues. Samples of the digitized books are available at









http://palmm.fcla.edu/iuv//. Titles digitized during the current project will be added to
this website, which already contains the largest archive of children's books available for
free on the Internet.

We have learned much from the experiences of the first project. Tightly bound
volumes with brittle animal glues did not hold up well under the rigors of the 1800 angle
necessary for microfilming. This damage to the books and the persistent mechanical
problems of the camera have led us to drop the microfilming component from the grant
application and go with cataloging and digitization only. We acknowledge the value of
the physical object as an artifact of book history, not just as a source of textual
information. Books will be handled with care throughout the cataloging and digitization
process. A special 1200 book cradle will be built for the scanning process. Mounting the
electronic versions of these titles on the website will make the collection available to a
world-wide audience.

Methodology and Standards

Cataloging the Source Document

Approximately 100 titles a week will be removed from the Special Collections
stacks and transported on book carts to the Cataloging Unit of the Resource Services
Department, which is located in the same building. The Senior Library Technical
Assistant assigned to the project will check the books into the department electronically,
using the bar code assigned to each title. This information will be on the catalogue
record and alert the public that the book is in the process of being catalogued. If a patron
requests use of a book while it is in cataloging, the book will be retrieved for the patron
to use in the Special Collections Reading Room. During the cataloging process, the
books will be stored in a locked metal bookcase near the catalogers' desks. After
cataloging, the books that are going to be digitized will be checked out of cataloging and
into the Conservation Unit; books that are not going to be digitized will be checked out of
the cataloging department and sent back to the Baldwin Library stacks. The books will
never be removed from the building since all departments involved in the cataloging and
digitization processes are located in the same building as the stacks where the books are
permanently housed.

Cataloging will conform to the requirements of full-level Anglo-American
Cataloging Rules, 2nd edition (2002 revision) (AACR2R) and to the guidelines already
established at the University of Florida libraries for the enhanced access cataloging of the
Baldwin materials (see Appendix 3; also on-line at
http://web.uflib.ufl.edu/rs/catpro/NEHbaldwin.html). All cataloging will include Library
of Congress Subject Headings, subject access through genre terms (MARC21 655 field),
and access by publisher, printer and illustrator, (700 or 710 field). Of the approximately
60% of titles for which some level of cataloging already exists, less than 5% include
genre access, and the majority of records do not include other than "K" level data. The
records created for the digital version will have an active MARC21 856 field, and follow
established standards for cataloging electronic resources. All access points for names and









subjects will be verified in local and national databases for consistency in form and
heading. The inclusion of genre terms is appropriate in this context because researchers
in children's literature will seek access to material not only through traditional author,
title, and subject approaches, but also through a term descriptive of the category into
which it falls, e.g., alphabet books, courtesy books, fables, and chapbooks.

All cataloging will be done with the original item in hand and subsequently a
record will be derived for the digital versions. [Note: Since much of the catalog of the
Baldwin Library is currently not automated, catalogers will consult the Baldwin card
catalog and the Index to the Baldwin Library of Books in English Before 1900, Primarily
for Children (G. K. Hall, 1981) for comparative data on editions.] See Appendix 4 for
samples of enhanced copy and original catalog records from the previous NEH-funded
project and for a list of the genre terms to be applied in MARC21 655 field.

Conserving the Source Document

The Conservation Unit Head, John Freund, will work with the Digital Library
Center and the Curator of the Baldwin Library to monitor and mitigate the effects of
handling during cataloging and digitization. After cataloging, the books to be digitized
will be transported to the Conservation Unit where Freund will review the physical
volumes, noting the condition of the books previous to digitization. After digitization, he
will again review the condition, making repairs and adjustments in the digitization
processes if necessary. Protective enclosures will be purchased to house volumes with
structural damage that, as a result of their brittle nature, cannot be repaired.

Digitizing the Source Document

Digitization is to be employed as an access rather than a preservation strategy.
All volumes selected for this project are in the public domain. The digitization plan
offers both Internet availability and ensures fitness-for-purpose in secondary uses, such as
facsimile reproduction and classroom uses. Internet access to over 550 volumes of the
Baldwin Library is currently available for free via the Internet, as a result of the earlier
NEH grant and as part of the state university libraries of Florida's electronic collection:
Literature for Children (http://palmm.fcla.edu/juv//). The Internet Archive,
(http://www.archive.org/index.php) a website offering permanent access for researchers,
historians, and scholars to historical collections that exist in digital format, has confirmed
that Literature for Children, is the largest collection of children's literature available at
no charge on the Internet. To increase access to the on-line collection, the University of
Florida contributes all titles from Literature for Children to both the freely available
International Children's Digital Library (http://www.icdlbooks.org/) and to the Research
Libraries Group's subscription-based Cultural Materials Initiative
(http://culturalmaterials.rlg.org/cmiprod/workspace.isp). Digitized titles produced with
funding through this grant request will be added to the Literature for Children web site.









Digitizing the Source Document: Preparation


Books will be transported to the Digital Library Center from the Conservation
Unit after they are catalogued and after the conservator has reviewed them. Each book
will be checked into the Digital Library Center electronically, using the bar code assigned
to each title. This information will be on the catalogue record and alert the public that the
book is in the process of being digitized. If a patron requests use of a book while it is in
the Digital Library Center, the book will be retrieved for the patron to use in the Special
Collections Reading Room.


Digitizing the Source Document: Processing

The digitization plan assures highest quality capture (See Appendix 5: Imaging
Equipment & Image Quality) with the lowest risk of damage to eighteenth- and
nineteenth-century bindings with brittle animal glues.

All images will be captured as 24-bit sRGB color images, using 13.7-MP (mega-
pixel) Kodak DCS 14n planetary digital cameras
(http://www.dpreview.com/reviews/specs/Kodak/kodak dcsl4n.asp). As appropriate to
particular need, cameras will be equipped with Nikon 150 mm 5.6fenlarging lens or
Nikon 210 mm 5.6fenlarging lens. Capture will be sufficient to meet Quality Index
requirements as calculated by Cornell University and widely used within the library
digitization community as a standard for determining requisite digital resolution (i.e.,
dpi); cf. http://www.library.cornell.edu/preservation/tutorial/conversion/conversion-
04.html; cf. also,
http://www.librarv.cornell.edu/imls/image%20deposit%20guidelines.pdf.

To minimize damage, volumes will be mounted on book-cradles (See Appendix
6: Book Cradle), specifically designed for and manufactured by the University of Florida
Libraries for rare book imaging. It is anticipated that scanning will break some animal
glues and loosen some bindings, but the cradle's 1200 angle is roughly comparable to the
opening of a volume for normal reading. The cradle's angle is 40-50o less than that
forced by standard microfilming book cradles and 600 less than that required for flat-bed
scanning.

A lighting system employing daylight-balanced (5500 K) florescent lights will be
used to ensure true-color capture. While commonly referred to as "hot" bulbs in
reference to the "warm" or magenta-spiked spectrum they emit, this type of lighting emits
very little heat, far less than other sources of illumination and far less than that of
microfilming camera floodlights. And, while florescent bulbs emit ultra-violet (UV)
light, the duration of exposure per page is not longer than exposure during photocopying
or normal reading and is less than the exposure time of flatbed scanning.

Images captured by the digital camera will be transferred immediately to
networked computer workstations running Microsoft Windows 2000 or higher and Adobe
Photoshop, v. 7.01 or higher. Image processing routines are conservative, to maintain the









image quality of the original as much as possible. Image de-skew and crop are most
frequent. Processed images are sequentially named, usually consistent with original
pagination for use in text conversion and mark-up (cf. File Naming Conventions at
http://palmm.fcla.edu/strucmeta/filenaming.html).

Images will be saved as uncompressed TIFF (ITU TIFF v.6) files, scaled to 100%
of source document dimensions (cf. Guidelines at
http://palmm.fcla.edu/strucmeta/tiff.html). Files will be burnt to an intermediary archive
on CD-ROM using Stomp RecordNOWMax, v.4.5 or higher. RecordNOWMax software
verifies an accurate bur to ensure the integrity of the archive. This intermediary archive
will not be the final product; it is created to mitigate loss while images are forwarded to
text conversion and mark-up. (See also Digital Archiving, below.)

Digitizing the Source Document: Text Conversion & Mark-Up

Processed files are forwarded for text conversion and mark-up. Heretofore
expensive and time-consuming vended or in-house tasks, the generation of searchable
text and a variety of metadata are now optimized through automation.

The University of Florida employs the Prime Recognition optical character
recognition (OCR) software (http://www.primerecognition.com/), with a battery of six
voting engines to increase accuracy of resulting texts. The software outputs text with
HTML mark-up as well as PDF page-image bundles. The University of Florida utilizes
locally programmed routines to subsequently convert HTML to SGML files, marked-up
with a localized subset of the Text Encoding Initiative (TEI) DTD. These automated
routines identify and tag structural metadata (e.g., covers, preliminaries, title pages,
chapters, etc.) and will also add administrative metadata and responsibility statements.
(See also Appendix 7: Text Processing & Quality.)

Subsequent to transmission to the PALMM Digital Library
(http://palmm.fcla.edu/collection.html) TEI encoded titles will be loaded into and
supported by the XPAT engine (http://www.dlxs.org/products/xpat.html) as implemented
by the Florida Center for Library Automation (FCLA). FCLA provides centralized
administration of the PALMM Digital Library (See Appendix 8: Digital Collections &
Funding Sources). XPAT and the University of Michigan Digital Library eXtension
Service (DLXS) middleware, operated locally by FCLA, are widely used among
university-affiliated digital library programs. XPAT and DLXS middleware act as an
SGML/XML-aware search engine for both simple and complex searching (See Appendix
9: Searching).

Digitizing the Source Document: Transmission

Upon completion of text conversion, mark-up, and a final quality control review,
files are encapsulated in METS (Metadata Encoding and Transmission Standard,
http://www.loc.gov/standards/mets/) compliant tags for transfer to the PALMM Digital









Library. Files are sent via secure FTP to FCLA and loaded upon receipt into the
PALMM Digital Library Literaturefor Children section.

Encapsulation utilizes an FCLA programmed, METS-compliant client: Metadata
eXchange Format (MXF), supporting both direct load to the PALMM Digital Library and
metadata and image file archiving (See Digital Archiving, below). Record of
transmission and verification of load is made in the University of Florida's Digital
Library Center (DLC) Tracking Database.

Upon load, persistent URLs (PURL) are assigned individual titles' and recorded
in catalog records. Addition of the PURL to the cataloging records of both the physical
book and the digitized version provides a link from that record to the digitized electronic
version. Copy of these enhanced records is submitted to both OCLC and RLG's RLIN
bibliographic databases. Subsequent contribution of the digitized titles is made to both
the International Children's Digital Library and to RLG's Cultural Materials.

Digitizing the Source Document: Digital Archiving

In practice consistent for all University of Florida digital projects, redundant
digital archives are maintained.

An intermediary archive, recorded to gold-based (Mitsui) CD-ROM, is created
during the imaging phase to ensure the integrity of files during subsequent processing.
Accuracy is verified by software during creation. CD-ROMs are retained in
environmentally controlled storage. Disks and their contents are logged in the DLC
Tracking Database, with MD5 checksum numbers and file format & version information,
in association with administrative and bibliographic metadata. The Database queues
disks and files for inspection every three years and migration every ten years or upon
format obsolescence. In some cases, during migration, a copy of the migrated digital
master may replace the intermediary.

The primary archive is that maintained by the Florida Center for Library
Automation (FCLA), a division of the University of Florida and the Libraries' partner for
digital library collections. The FCLA Digital Archive
(http://www.fcla.edu/digitalArchive/index.htm) is funded in part by a grant from the
Institute for Museum and Library Services and by storage fees. The Digital Archive is
one of a handful of "trusted repositories" and the only such effort in the United States or
United Kingdom given special mention in the recent JISC/University of Leeds report on
digital preservation. Physically, all digital information is stored in off-line systems
under FCLA administration at the University of Florida's NorthEast Regional Data
Center (NERDC) on IBM Magstar 3590 extended length cartridges (i.e., magnetic tape).
Cartridges are inspected routinely, refreshed as necessary, and periodically migrated to

SPURLS are maintained by FCLA in its PURL Server (http://purl.fcla.edu/)
2 As reported in: University of Leeds. Representation and Rendering Project. "Survey and assessment of
sources of information on file formats and software documentation: final report" (2003) -
http://www.jisc.ac.uk/uploaded_documents/FileFormatsreport.pdf









replacement media. All electronic data is stored with MD5 checksum for verification of
data integrity. Metadata is maintained in METS-compliant data structures. Bibliographic
metadata, including cataloging, is also retained in FCLA maintained and archived
bibliographic systems.
Plan of Work

Selection of the Target Collection

Rita Smith, Curator of the Baldwin Library, will select all titles of the target
collection from the Baldwin Library (i.e. children's literature published in the English
language between 1870 and 1889). Items for selection will be identified through a card
catalog that provides chronological access to the collection, including items with
approximate dates of publication.

Student assistants, trained and supervised by the Curator, will pull from 80 to 100
books a week from the shelves and add location codes and bar codes to acid free strips
which will be inserted in each book. A database will be established to indicate that a
book has been pulled from the stacks, pre-processed by the student and sent to cataloging.

Cataloging Workflow and Procedures

When the books arrive in cataloging, they will be checked into cataloging using
the bar code attached to each book. The selected titles will be searched initially in LUIS,
the state university libraries' on-line catalog. Titles already in LUIS will have Baldwin
Library holdings added. Titles not found in LUIS will be searched on OCLC. If copy for
the book is found, UF holdings will be added and the record exported into LUIS. This
portion of the project is assigned to a Senior Library Technical Assistant (.33 FTE).
After the record has been exported into LUIS, an Archivist-level technical support person
will assure quality control by verifying authority work. This staff member will bring the
record up to full AACR2R cataloging standards and enhance it with access points for
publisher, printer, illustrator (MARC21 700, 710), and subject genre terms (MARC21
655) as required by the Baldwin Cataloging guidelines. This work will be carried out
under the supervision of the grant Project Original Cataloger. For titles lacking copy in
OCLC, a full AACR2R record will be created and added to the national databases by the
Project Original Cataloger. The Project Original Cataloger will also be responsible for
contributing series authority records to NACO where necessary and deemed feasible. All
cataloging will conform to AACR2R rules and MARC21 Bibliographic Format
Standards.

Based on the results from 24 months of cataloging activity during a previous
similar NEH grant, the complete cataloging sequence for an original record from
searching for copy through full AACR2R enhanced catalog record requires
approximately 45 minutes per title. To create an enhanced copy cataloging record
requires approximately 20 minutes per title. The percentage of titles in this project that
will require original cataloging is projected to be about 40 percent, or approximately
3,000 items. At the above rate of items per hour, it will take approximately 2,250 hours









to complete the original cataloging. At the rate of three titles per hour for enhanced copy
cataloging, the time required for the estimated 4,500 titles is approximately 1,500 hours.
The time required for NACO participation will complete the projected FTE requirements
for the cataloging staff.

Following cataloging of the source document, items without color illustration that
are not going to be digitized will be returned to the Baldwin Library, checked in and re-
shelved by the students under the supervision of the Curator of the Baldwin Library.

Conservation Review

Following cataloging of the source document, the items with color illustration will
be checked out of the Cataloging Department and into the Conservation Unit. Each week
a book cart of approximately 50 cataloged books will be sent from the Cataloging
Department to the Conservation Unit. John Freund, Head of the Conservation Unit, will
review each book, noting its condition. While the books are in the Conservation Unit,
they will be locked in a secure room. After his review, he will deliver the books on a
book cart to the Digital Library Center.

Digitization Workflow and Procedures

When items enter the digitization workflow from the Conservation Unit, they are
checked out of the Conservation Unit and into the Digital Library Center, using the bar
code that is attached to each book. The doors to the Digital Library Center are always
locked and the workspace is considered a secure area.

The books are entered into the workflow management system (DLC Tracking
Database) and are routed to the digitization technician (a student) accompanied with a
work order, created by the Imaging Technician Supervisor, specifying particulars of
imaging.

Imaging the item (detailed in Methodology and Standards, Digitizing the Source
Document: Processing, above) includes scanning the physical object to create the digital
images, maintaining quality control during this process, post image processing (e.g.,
cropping & de-skewing), creating an initial image archive and logging the image into the
DLC Tracking Database. Imaging is the work of trained digitization technicians
supervised by a Coordinator of Planetary Operations. Quality control and image logging
is the work of trained quality control technicians supervised by a skilled Image Quality
Specialist. Initial image archiving is an automated routine organized and maintained by a
computer programmer analyst.

This process is followed by text conversion and mark-up, including quality
control of these processes (detailed in Methodology and Standards, Digitizing the Source
Document: Text Conversion & Mark-Up, above). Text conversion and mark-up is the
work of text conversion technicians supervised by the Imaging Technician Supervisor.
After conversion and mark-up is completed, the image is transmitted to the Digital











Library (detailed in Methodology and Standards, Digitizing the Source Document:
Transmission, above). This step includes METS encapsulation, data loading and Internet
availability, load verification, and distribution to International Children's Digital Library
& RLG Cultural Materials. (See Appendices 10 and 11) These automated procedures
are run and maintained by FCLA's Database Coordinator.


When this work is completed, the books are checked out of the DLC and returned to
the Conservation Unit for damage assessment and condition review, and the digital
images are archived and sent on their way (detailed in Methods and Standards, Digitizing
the Source Document: Digital Archiving, above)



The following table represents ideal rates of productivity for all project
objectives. The rates reflect lower production figures for quarters with major holidays
and/or anticipated summer vacation schedules.


SCHEDULE OF OBJECTIVES (NUMBER OF TITLES FIRST YEAR

Oct-Dec Jan-March April-June July-Sept Total Total Project T
2004 2005 2005 2005 1st year 2nd year

800 1000 1000 950 3750



1000 1000 1000 1000 4000

250 500 500 500 1750




SCHEDULE OF OBJECTIVES (NUMBER OF TITLES SECOND YEAR

Oct-Dec Jan-March April-June July-Sept Total Project T
2005 2006 2006 2006 2nd year

800 1100 1100 750 3750 7500



1000 1000 1000 500 3500 7500

400 600 600 400 2000 3750









Staffing


Library Administration

John E. Ingram, co-principal investigator, will devote 0.1 FTE of his time to the
administration of the grant. Ingram currently serves as Director for Collections for the
University of Florida George A. Smathers Libraries. From November 1994 through
August 2000, he chaired the Department of Special and Area Studies Collections. From
1979 to 1994, Ingram served as research archivist and curator of special collections at the
Colonial Williamsburg Foundation. He currently serves on the SOLINET (Southeast
Library Information Network) advisory committee to establish an electronic resource
base for southern history and culture (AmericanSouth.org). Ingram also directed phase
one of UF's participation in the NEH-funded United States Agricultural Information
Network (USAIN). He has served on review panels for both NEH and DOE Title IIC
grants. He served as co-principal investigator for the earlier (2000-2002) NEH funded
Baldwin Library Preservation and Access Grant.

Department of Special and Area Studies Collections

The George A. Smathers Libraries' Department of Special and Area Studies
Collections holds the primary source research collections of the University of Florida.
The named collections include the P.K. Yonge Library of Florida History, the Baldwin
Library of Historical Children's Literature, and the Belknap Collection for the Performing
Arts. The area studies collections are comprised of African, Asian, Jewish, and Latin
American materials. The general collections consist of Manuscripts, Rare Books, and
University Archives. Total holdings: 750,000 volumes, 60,000 microfilms, 10 million
manuscripts and archival items. Staff: 22 FTE. The department maintains a separate
reading room and security stacks for the rare books, manuscripts, university archives, and
the named collections, including the Baldwin Library.

Rita J. Smith, co-principal investigator, will give 0.2 FTE of her time to this
grant. Her responsibilities will be to select the titles to be cataloged, to assist in training
personnel involved in cataloging the materials, and to resolve questions of curatorial
complexity for the collection. Ms. Smith has a Masters degree in Library Science from
the University of Michigan. She has worked in the Baldwin Library of Historical
Children's Literature since 1989, first as Coordinator of Academic Support Services, and,
since 1995, as Curator of the Baldwin Library and Associate University Librarian in the
Department of Special and Area Studies Collections. She served as Project Cataloger
from 1990 through mid-1991 for a U.S. Department of Education Title IIC grant to
catalog 4,000 titles held by the Baldwin Library. She served as co-principal investigator
for the earlier (2000-2002) NEH funded Baldwin Library Preservation and Access Grant.

Student Assistants (540 hours) will remove and replace titles selected for
cataloging, digitization, and conservation review. They will assign location codes and
affix bar codes to acid free strips before the books are sent to be catalogued. They will
work under the supervision of Rita Smith.











Resource Services Department, Cataloging Unit


The Resource Services Department staff is responsible for creating and
maintaining a NOTIS-based online catalog. They contribute original bibliographic and
authority records and holdings information to the OCLC national database and participate
in the CONSER, BIBCO, NACO, SACO and OCLC Enhance national cooperative
programs. As a member of the Research Libraries Group, through the Florida Center for
Library Automation, the Department tape-loads records to RLIN. The Department has
previously participated in the National Endowment for the Humanities and U.S.
Department of Education Title IIC Project (RC-21593-88) for National Database Access
to Library Resourcesfor Latin American Studies through Retrospective Conversion of
Latin American Library Materials (1988-1991), the U.S. Department of Education Title
IIC Project for Access to Library Resources in the Baldwin Library, University ofFlorida
(1990-1991), the National Endowment for the Humanities US Newspaper Program:
Florida Newspaper Project, (1995- to date), and in the Research Libraries Group's Great
Collections Microfilming Project, Phase II and Phase IV, as well as the Research
Libraries Group's Archives Preservation Microfilming Project. The Department
participated also in the earlier (2000-2002) NEH funded Baldwin Library Preservation
and Access Grant.

Tatiana Barr, Head, Humanities and Special Collections Cataloging Unit, will be
assigned 0.1 FTE to this grant. Assignment in this proposal will include responsibility for
ongoing supervision of project staff involved in cataloging the source documents, both
original and copy records, and liaison between the Project Directors (Ingram and Smith)
and the Cataloging Unit to insure consistency in record creation and statistical reporting.
Ms. Barr fulfilled the same responsibilities in the previous NEH funded project.

The grant funded Project Original Cataloger (1.0 FTE), will be primarily
responsible for creating original bibliographic description and access records for selected
titles, contributing these original records to the OCLC database, and assisting other staff
in doing the same. S/he will create original authority records for names when none exists
in the national authority file, contribute these authority records to the NACO database,
and supervise the project Archivist in doing the same. The project cataloger will be
responsible for the final quality of all bibliographic and authority records created for this
project.

The grant funded Archivist (1.0 FTE)* will be responsible for 1) enhancing all
copy cataloging records imported into the database from OCLC and already existing
records to conform to Baldwin Cataloging Guidelines, 2) assisting the Project Original
Cataloger in creating original bibliographic description and access records for selected
titles, 3) contributing these original bibliographic records to the OCLC database, 4)
collaborating with other grant staff to create original authority records when none exists
in the national authority file, and 5) contributing these authority records to the NACO
database.









*Archivist is a state-level term for a high-level paraprofessional who works
cooperatively with a professional librarian.

A Senior Library Technical Assistant (SrLTA) in the Resource Services
Department of the George A. Smathers Libraries will be assigned for 0.33 FTE to this
grant. The SrLTA will be responsible for 1) all required searching for existing records in
the local database and searching in OCLC and RLIN for member copy; evaluating this
member copy and selecting best matching record, 2) for importing member copy into the
local database from OCLC and RLIN and creating copy holdings records, 3) for picking
up materials to be cataloged and distributing searched materials to Project Original
Cataloger and to the Archivist for original and enhanced copy cataloging.

Preservation Department. Conservation Unit

The Preservation Department has been recognized as a full-service preservation
facility since 1987. The Department is staffed by a total of 9 full-time staff. It is charged
with preserving and making accessible archival and library materials in all formats. The
Conservation Unit of the Preservation Department is responsible for the physical
condition of the collections of the University libraries. Services include repair and
restoration, rebinding, de-acidification, encapsulation, construction of protective
enclosures, and environmental monitoring.

John Freund (0.1 FTE) will be responsible for completion of conservation
assessments and, as required, conservation treatments. Mr. Freund has served as the
Preservation Department's chief conservator since 1988. He holds a Certificate of Book
Restoration and Binding from the College of Art and Design at San Francisco State
University.
Digital Library Center

The mission of the Digital Library Center at the University of Florida is to
facilitate and focus the Libraries' development of digital programs and services. Its areas
of responsibility include multimedia databases, digital collections, electronic text
applications, online exhibits and finding aids. A primary goal of the Digital Library
Center is to enhance the Libraries' role in electronic scholarly communications through
effective and responsive digitization, dissemination, and long-term storage of university
research and resource materials from the Libraries' collections. The Center provides
library and university researchers with equipment and technical expertise for digital
imaging and text markup. The Digital Library Center develops digital resources from
collections at the University of Florida. In coordination with the Florida Center for
Library Automation, the Center integrates effective user interfaces to these resources.

The Digital Library Center staff brings several years of work experience in the
Preservation Department, together with work experience from projects funded by the
State of Florida (Florida Heritage Project at: http://palmm.fcla.edu/fh/), the Institute for
Museum and Library Services (Linking Florida's Natural Heritage Project at:









http://palmm.fcla.edu/Ifnh/), and the Andrew W. Mellon Foundation (Caribbean
Newspaper Imaging Project: in process).

Erich Kesse, director of the Digital Library Center, provides management
oversight for the digitization portion of this project (0.05 FTE). He served as Chair of the
Preservation Department in the Libraries from 1987 through July 1999. Kesse has
completed several preservation and access projects funded by the Research Libraries
Group (RLG), the National Endowment for the Humanities, and by the Mellon
Foundation. He serves as a consultant to the Southeastern Library Network (SOLINET)
and to the University of the Virgin Islands on its IMLS funded Leadership Award. Kesse
holds professional memberships in the American Library Association and the Association
for Information and Image Management. Kesse holds a Certificate of Preservation
Administration from Columbia University in addition to a Master of Library Science
degree from the University of Kentucky.

Stephanie Haas, Assistant Director, Digital Library Center, (0.1 FTE) insures
workflow and entry into scanning queues for both microfilm to digital equivalents and
source document scanning. Haas is a principal investigator of the selection and education
components of the IMLS funded Linking Florida's Natural Heritage project.

Randall Renner, Coordinator of Planetary Operations, Digital Library Center,
(0.15 FTE) supervises planetary (digital camera) imaging. Renner trains imaging
technicians and supervises the daily work of student assistants. Renner holds a Master of
Fine Arts (Photography) from the University of Florida's College of Fine Arts.

Melody Smith, Imaging Technician Supervisor, Digital Library Center, (0.30
FTE) manages the compilation of administrative metadata, derives titles into the Florida
Center for Library Automation (FCLA) Digital Library partition.

Jane Pen, Image Quality Specialist, Digital Library Center (0.5 FTE) provides
quality control assessment of both structural metadata and images. Pen coordinates the
archiving of images and their delivery to FCLA. Phase I of this project was her principle
assignment. Pen holds the equivalent of the Master of Library Science degree from
Taipei (Taiwan/Republic of China).

Florida Center for Library Automation

Astrid Terman, Database Coordinator for the Florida Center for Library
Automation (FCLA) will serve (0.5FTE) as liaison between the imaging and metadata
work to be completed in the project and the migration of images and metadata to the main
frame at FCLA.
Dissemination

The University of Florida Libraries will distribute cataloging records of both the
physical book and the digitized version generated by this project through three
bibliographic networks: the Florida Center for Library Automation's (FCLA) on-line









catalogue (WebLUIS), OCLC and the Research Library Group (RLG) RLIN, the latter
via tape-load from OCLC. In addition to this bibliographic access, the volumes
containing color illustrations will be available in their entirety in digital form at no cost to
the user on the web at http://Dalmm.fcla.edu/iuv//.









OMB No. 3136-0134
Expires 6/30/03


National Endowment for the Humanities
BUDGET FORM


JOHN INGRAM RITA J. SMITH
Project Director If this is a revised budget, indicate the NEH application/grant number:

UNIVERSITY OF FLORIDA
Applicant Organization Requested Grant Period


FROM 10/04
mo/yr


THROUGH 9/06
mo/yr


The three-column budget has been developed for the convenience of those applicants who wish to identify the project costs that will be charged to
NEH funds and those that will be cost shared. FOR NEH PURPOSES, THE ONLY COLUMN THAT NEEDS TO BE COMPLETED IS COLUMN C. The
method of cost computation should clearly indicate how the total charge for each budget item was determined.
If more space is needed for any budget category, please follow the budget format on a separate sheet of paper.

,When the requested grant period is eighteen months or longer, separate budgets for each twelve-month period of the project must be developed
on duplicated copies of the budget form.


SECTION A- budget detail for the period FROM 10/04
mo/yr


THROUGH 9/05


mo/yr


l1. Salaries and Wages. Provide the names and titles of principal project personnel. For support staff, include the title of each position and indicate in
brackets the number of persons who will be employed in that capacity. For persons employed on an academic year basis, list separately any salary
charge for work done outside the academic year.


name/title of position
"J.lnqraml Co-Project Dir
R.Smith/Co-Project Dir
Project Cataloger
Project Archivist
Imaging technical staff
Student Assts Paging
Other staff See Attached


method of cost computation
(see sample)
12 mo. x 10% FTE
12 mo. x 20 % @ 44121
12 mo. x 100% @ 40000
12 mo. x 100% @ 30000
2000 hrs. (o) $8/hr
540 hrs @ $6.50/hr


NEH Funds
(a)
$0
0
40000
30000
40000
3510
0


Cost Sharing Total
(b) (c)
$ 0 $0
8824 8824
0 40000
0 30000
0 40000
0 3510
68687 68687


SUBTOTAL $ 113510 $ 77511 $ 191021

2. Fringe Benefits. If more than one rate is used, list each rate and salary base.


Rate salary base
health % of $ coverage
14.06 %of $ 55466
18.73 %of $ 92045


(a)
$ 5972
4218
$ 7492


(b)
$ 11539
3580
$ 9748


(c)
$ 17511
7798
$ 17240


SUBTOTAL $ 17682 $ 24867 $ 42549

3. Consultant Fees. Include payments for professional and technical consultants and honoraria.


name or type of consultant


no. of days daily rate of
on project compensation a) (b)
___ $ $_____ $ _____
$ $ $
$ $_ $
_____$ $_____ $ _____


(c)
$
$
$
$


SUBTOTAL $ 0 $0 $ 0


i










Salaries and Wages October 2004 September 2005 Continuation


Name/Title


**J. Ingram/Co-Project Director
R. Smith/Co-Project Director
Project Cataloger
Project Archivist
Senior Library Technical Assistant
**E. Kesse/Dir, Digital Library Center
S. Haas/Asst Dir., Dig. Lib. Cntr
M. Smith/Imaging Tech. Supervisor
Student Assts/Imaging tech staff (2.5 FTE)
J. Freund/Head Conservation
T. Barr/Head, Spec. Colls. Catalog Unit
J. Pen/Lib Tech Asst, Dig Lib Cntr
A. Terman/Db coordinator/FCLA
R. Renner/Coordinator of Planetary Ops.
Student Assts./Paging
Totals


Method of Cost Computation

12mo. X 10% FTE
12mo. X 20% FTE @ 44121
12mo. X 100% FTE @ 40000
12mo. X 100% FTE @ 30000
12mo. X 33% FTE @ 25430
12 mo. x 5% FTE
12 mo. x 10% FTE @ 52926
12 mo. x 30% @ 25484
2000 hrs @ $8.hr.
12 mo. x 10% @ 41533
12 mo. x 10% @ 45311
12 mo. x 50% @21235
12 mo. x 50% @ 47047
12 mo. X 15% @ 35000
540 hrs. @ $6.50/hr


NEH


0
40000
30000
0
0
0
0
40000
0
0
0
0
0
3510
113510


UF Total Fringe Health


8824
0
0
8477
0
5293
6371
0
4153
4531
10618
23994
5250
0
77511


8824
40000
30000
8477
0
5293
6371
40000
4153
4531
10618
23994
5250
3510
191021


1653
7492
4218
1192
0
991
1075
0
777
849
1493
4494
983
0
25217


701
2986
2986
1493
0
297
1527
0
611
351
3058
3053
448
0
17511


** In accord with the University of Florida's Indirect Cost Calculations, the salaries of John Ingram and Erich Kesse
are accounted for as adminis-trative overhead, an indirect cost.

Fringe Benefits

The standard benefit of OPS (Other Personnel Services) is 8.3 percent.
Permanent staff enjoy a fringe benefit rate of 14.06 percent for Florida Retirement System,
and 18.73 percent for the Optional Retirement System. To each rate is added annual health coverage set at:

$2986.00 for single staff person coverage.
$3505.00 for spouse coverage.
$6106.00 for family coverage.
The amount is prorated according to percentage of time devoted to the grant.









NEH Budget Form Page 2

4. Travel. For each trip, indicate the number of persons traveling, the total days they will be in travel status, and the total subsistence and
transportation costs for that trip. When a project will involve the travel of a number of people to a conference, institute, etc., these costs
may be summarized on one line by indicating the point of origin as "various." All foreign travel must be listed separately

from/to no. total subsistence transportation NEH Funds Cost Sharing Total
persons travel costs + costs = (a) (b) (c)
days

(___ | | |I $ _____ $___ $ $ $_____ ___











SUBTOTAL $ 0 $ 0 $ 0

5. Supplies and Materials. Include consumable supplies, materials to be used in the project and items of expendable equipment;
i.e., equipment items costing less than $5,000 and with an estimated useful life of less than one year.

item basis/method of cost computation (a) (b) (c)
Mitsui Gold CD 11250 CDs @ $.86/CD $ 9675 $ 0 $ 9675
Tape archive 705 10 GB Magstar media 53743 53743

Protective book enclosures .1875 @ $7/each 13125 13125









SUBTOTAL $ 9675 $ 66918 $ 76593

6. Services. Include the cost of duplication and printing, long distance telephone, equipment rental, postage, and other services related
to project objectives that are not included under other budget categories or in the indirect cost pool. For subcontracts provide an
itemization of subcontract costs on this form or on an attachment.


basis/method of cost computation


(a) (b) (c)

S $B $ $___













SUBTOTAL $ 0 $ 0 $ 0










NEH Budget Form


7. Other Costs. Include participant stipends and room and board, equipment purchases, and other items not previously listed. Please note that
"miscellaneous" and "contingency" are not acceptable budget categories. Refer to the budget instructions for the restriction on the purchase of per-
manent equipment.


item
camera set up (camera,

lens, 1 GB memory card;

computer workstation; book
cradle, lights)


basis/method of cost computation


NEH Funds Cost Sharing Total
(a) (b) (c)
$ 10000 $ $ 10000














SUBTOTAL $ 10000 $ 0 $ 10000


8. Total Direct Costs (add subtotals of items 1 through 7) $ 150867 $ 169296 $ 320163

9. Indirect Costs (This budget item applies only to institutional applicants.)
If indirect costs are to be charged to this project, CHECK THE APPROPRIATE BOX BELOW and provide the information
requested. Refer to the budget instructions for explanations of these options.

M] Current indirect cost rates) has/have been negotiated with federal agency. (Complete items A and B.)

" Indirect cost proposal has been submitted to a federal agency but not yet negotiated. (Indicate the name of the
agency in item A and show proposed rates) and base(s), and the amounts) of indirect costs in item B.)

- Indirect cost proposal will be sent to NEH if application is funded. (Provide an estimate in item B of the rate that will
be used and indicate the base against which it will be charged and the amount of indirect costs.)

n Applicant chooses to use a rate not to exceed 10% of direct costs, less distorting items, up to a maximum charge of
$5,000 per year. (Under item B, enter the proposed rate, the base against which the rate will be charged, and the
computation of indirect costs or $5,000, whichever sum is less.)


A DHHS


name of federal agency


rates) base(s
20 % of $310163 $

% of $ $

TOTAL INDIRECT COSTS


NEH Funds
(a)
$ 28173



$ 28173


29 Dec 2000
date of agreement

Cost Sharing Total
(b) (c)
$ 33859 $ 62032



$ 33859 $ 62032


10. Total Project Costs (direct and indirect) for Budget Period


Page 3


-


$ 179040 $ 203155 $ 382195









OMB No. 3136-0134
Expires 6/30/03


National Endowment for the Humanities
BUDGET FORM


JOHN INGRAM RITA J. SMITH
Project Director If this is a revised budget, indicate the NEH application/grant number:

UNIVERSITY OF FLORIDA
Applicant Organization Requested Grant Period


FROM 10/04
mo/yr


THROUGH 9/06
mo/yr


The three-column budget has been developed for the convenience of those applicants who wish to identify the project costs that will be charged to
NEH funds and those that will be cost shared. FOR NEH PURPOSES, THE ONLY COLUMN THAT NEEDS TO BE COMPLETED IS COLUMN C. The
method of cost computation should clearly indicate how the total charge for each budget item was determined.
If more space is needed for any budget category, please follow the budget format on a separate sheet of paper.

When the requested grant period is eighteen months or longer, separate budgets for each twelve-month period of the project must be developed
on duplicated copies of the budget form.


SECTION A budget detail for the period FROM 10/05 THROUGH 9/06
mo/yr mo/yr


1. Salaries and Wages. Provide the names and titles of principal project personnel. For support staff, include the title of each position and indicate in
brackets the number of persons who will be employed in that capacity For persons employed on an academic year basis, list separately any salary
charge for work done outside the academic year.


name/title of position
*J.lnqram/ Co-Project Dir
R.Smith/Co-Proiect Dir
Project Cataloger
Project Archivist
Imaging technical staff
Student Assts Paging
Other staff See Attached


method of cost computation
(see sample)
12 mo. x 10% FTE
12 mo. x 20 % @ 45445
12 mo. x 100% @ 41200
12 mo. x 100% @ 30900
5 X 2000 hrs. Q@ $8/hr
540 hrs @ $6.75/hr


NEH Funds Cost Sharing Total
(a) (b) (c)
$0 $0 $0
0 9089 9089
41200 0 41200
30900 0 30900
40000 0 40000
3645 0 3645
0 71844 71844


SUBTOTAL S 115745 $ 80933 $ 196678

2. Fringe Benefits. If more than one rate is used, list each rate and salary base.


Rate salary base
health % of $ coverage
14.06 %of $ 58356
18.73 %of $ 94677


(a)
$ 5972
4345
$ 7717


(b)
$ 11539
3860
$ 10016


(c)
$ 17511
8205
$ 17733


SUBTOTAL $ 18034 $ 25415 $ 43449

3. Consultant Fees. Include payments for professional and technical consultants and honoraria.


name or type of consultant


no. of days
on project


daily rate of
compensation


_ $ _
_ $ __ __ S_ _
_ $ __ _
_ $__ S_ _


(b) (c)


$


$

S


$ S_ _


SUBTOTAL $ 0 $ 0 $ 0










Salaries and Wages October 2005 September 2006 Continuation


Name/Title


**J. Ingram/Co-Project Director
R. Smith/Co-Project Director
Project Cataloger
Project Archivist
Senior Library Technical Assistant
**E. Kesse/Dir, Digital Library Center
S. Haas/Asst Dir.,Dig. Lib. Cntr
M. Smith/Imaging Tech. Supervisor
Student Assts./Imaging tech staff (2.5 FTE)
J. Freund/Head Conservation
T. Barr/Head, Spec. Colls. Catalog Unit
J. Pen/Lib Tech Asst, Dig Lib Cntr
A. Terman/Db Coordinator/FCLA
R. Renner/Coordinator of Planetary Ops.
Student Assts/Paging
Totals


Method of Cost Computation

12mo. X 10% FTE
12mo. X 20% FTE @ 45445
12mo. X 100% FTE @ 41200
12mo. X 100% FTE @ 30900
12 mo. X 33% FTE @ 25939
12 mo. X 5% FTE
12 mo. X 10% FTE @ 55605
12 mo. X 30% @ 26248
5 X 2000 hrs. @ $8/hr
12 mo. X 10% @ 442779
12 mo. X 10% @ 446670
12 mo. X 50% @ 21872
12 mo. X 50% @ 48948
12 mo X 15% @ 36050
540 hrs @ $6.75/hr


NEH


0
0
41200
30900
0
0
0
0
40000
0
0
0
0
0
3645
115745


UF Total Fringe Health


0
9089
0
0
8646
0
5561
7874
0
4278
4667
10936
24474
5408
0


0
9089
41200
30900
8646
0
5561
7874
40000
4278
4667
10936
24474
5408
3645


0
1703
7717
4345
1216
0
1042
1107
0
801
874
1538
4584
1013
0


0
701
2986
2986
1493
0
297
1527
0
611
351
3058
3053
448
0


80933 196678 25940 17511


** In accord with the University of Florida's Indirect Cost Calculations, the salaries of John Ingram and Erich Kesse
are accounted for as administrative overhead, an indirect cost.

Fringe Benefits (Projected)

The standard benefit of OPS (Other Personnel Services) is 8.3 percent.
Permanent staff enjoy a fringe benefit rate of 14.06 percent for Florida Retirement System,
and 18.73 percent for the Optional Retirement System. To each rate is added annual health coverage set at:

$2986.00 for single staff person coverage.
$3505.00 for spouse coverage.
$6106.00 for family coverage.
The amount is prorated according to percentage of time devoted to the grant.









NEH Budget Form Page 2

4. Travel. For each trip, indicate the number of persons traveling, the total days they will be in travel status, and the total subsistence and
transportation costs for that trip. When a project will involve the travel of a number of people to a conference, institute, etc., these costs
may be summarized on one line by indicating the point of origin as "various." All foreign travel must be listed separately.

from/to no. total subsistence transportation NEH Funds Cost Sharing Total
persons travel costs + costs = (a) (h) (c)
days


$SUBTOTAL





SUBTOTAL


$0 $ $


5. Supplies and Materials. Include consumable supplies, materials to be used in the project and items of expendable equipment;
i.e., equipment items costing less than $5,000 and with an estimated useful life of less than one year.

item basis/method of cost computation (a) (b) (c)
Mitsui Gold CD 11250 CDs @ $.86/CD $ 9675 $ 0 $ 9675
Tape archive 705 10 GB Magstar media 0 53743 53743

Protective book enclosures 1875 @ $7/each 13125 13125










SUBTOTAL $9675 s 66918 $ 76593

6. Services. Include the cost of duplication and printing, long distance telephone, equipment rental, postage, and other services related
to project objectives that are not included under other budget categories or in the indirect cost pool. For subcontracts provide an
itemization of subcontract costs on this form or on an attachment.


basis/method of cost computation


(a) (b) (c)







SUBTOTAL $0 $ 0 $__






SUBTOTAL $0 S(0 $0


item


I

I

I

I




I









NEH Budget Form


7. Other Costs. Include participant stipends and room and board, equipment purchases, and other items not previously listed. Please note that
"miscellaneous" and "contingency" are not acceptable budget categories. Refer to the budget instructions for the restriction on the purchase of per-
manent equipment.


basis/method of cost computation


SUBTOTAL


8. Total Direct Costs (add subtotals of items 1 through 7)


NEH Funds Cost Sharing Total
(a) (b) (c)

$0 $0 $ 0













$ 0 $0 316720


$ 143454 s 173266 $ 316720


9. Indirect Costs (This budget item applies only to institutional applicants.)
If indirect costs are to be charged to this project, CHECK THE APPROPRIATE BOX BELOW and provide the information
requested. Refer to the budget instructions for explanations of these options.

[] Current indirect cost rates) has/have been negotiated with federal agency. (Complete items A and B.)

' Indirect cost proposal has been submitted to a federal agency but not yet negotiated. (Indicate the name of the
agency in item A and show proposed rates) and base(s), and the amounts) of indirect costs in item B.)

r Indirect cost proposal will be sent to NEH if application is funded. (Provide an estimate in item B of the rate that will
be used and indicate the base against which it will be charged and the amount of indirect costs.)

] Applicant chooses to use a rate not to exceed 10% of direct costs, less distorting items, up to a maximum charge of
$5,000 per year. (Under item B, enter the proposed rate, the base against which the rate will be charged, and the
computation of indirect costs or $5,000, whichever sum is less.)


A DHHS


name of federal agency


29 Dec 2000
date of agreement


rates)
20 % of

% of


base(s
$316720 $

$ $
TOTAL INDIRECT COSTS


10. Total Project Costs (direct and indirect) for Budget Period


NEH Funds
(a)
$ 28691


$ 28691


Cost Sharing
(b)
$ 34653


$34653


Total
(c)
$ 63344


$ 63344


Page 3


.


$ 172145 $ 207919 $ 380064












SECTION B Summary Budget and Project Funding

SUMMARY BUDGET
Transfer from section A the total costs (column c) for each category of project expense. When the proposed grant period is eighteen months or
longer, project expenses for each twelve-month period are to be listed separately and totaled in the last column of the summary budget. For proj-
ects that will run less than eighteen months, only the last column of the summary budget should be completed.


Budget Categories

1. Salaries and Wages

2. Fringe Benefits

3. Consultant Fees

4. Travel

5. Supplies and Materials

6. Services

7. Other Costs

8. Total Direct Costs (items 1-7)

9. Indirect Costs

10. Total Project Costs (Direct & Indirect)


PROJECT FUNDING FOR ENTIRE GRANT PERIOD

1. Requested from NEH:


Outright
Federal Matching

TOTAL NEH FUNDING


First Year/
from:
thru:
$ 191021

42549

0

0

76593

0

10000

320163

62032

382195


Second Year/
from:
thru:
$ 196678

43449

0

0

76593

0

0

316720
63344

380064


Third Year/ TOTAL COSTS FOR
from: ENTIRE GRANT
thru: PERIOD

$0 $= 387699
0 = 85998

0 = 0
0 = 0

0 153186

0 0

0 10000

0 636883
0 125376

0 = 762259


2.Cost Sharing:


$ 351185


$ 351185
$ 351185


Applicant's Contributions
Third-party Contributions
Project Income
Federal Agencies
TOTAL COST SHARING


$ 411074
$
$
$
$ 411074


3. Total Project Funding (NEH Funds + Cost Sharing) = $ 762259

1. Indicate the amount of outright and/or federal matching funds that is requested from the Endowment.

2. Indicate the amount of cash contributions that will be made by the applicant and cash and in-kind contributions made by third
parties to support project expenses that appear in the budget. Cash gifts that will be raised to release federal matching funds should
be included under Third-party Contributions. (Consult the program guidelines for information on cost sharing requirements.)

When a project will generate income that will be used during the grant period to support expenses listed in the budget, indicate the
amount of income that will be expended on budgeted project activities.

Indicate funding received from other federal agencies.

3. Total Project Funding should equal Total Project Costs.



Institutional Grant Administrator/Individual Applicant. Provide the information requested below when a revised budget is submitted.
The signature of this person indicates approval of the budget submission and the agreement of the organization/individual to cost
share project expenses at the level indicated under "Project Funding."


Name and Tidtle (please type or print)


Telephone (

Date


Signature


Page 4


NEH Budget Form









Appendices


Appendix 1 Use statistics
Appendix 2 Selected books, articles, and dissertations based on Baldwin Library Research
Appendix 3 Cataloging procedures
Appendix 4 Samples of cataloging records; list of genre terms
Appendix 5 Imaging equipment and image quality
Appendix 6 Book cradle
Appendix 7 Text processing and quality
Appendix 8 Digital collections and funding sources
Appendix 9 Searching the digital collection: Literature for Children
Appendix 10 International Children's Digital Library/ Internet Archive Bookmobile
Appendix 11 Research Libraries Group: Cultural Materials Initiative









Appendix 1


Use Statistics

Book [paper] Collection

Annual On-Site Use Statistics/The Baldwin Library/July 1 June 30
Items Pulled from the Stacks for Use in the Special Collections Reading Room

1997-1998: 352
1998-1999: 478
1999-2000: 366*
2000-2001: 603
2001-2002: 467
2002-2003: 592

*Does not include 800 items pulled in several weeks for two undergraduate class
assignments in which each student was to peruse and discuss their response to four early
(1775-1820) children's books.


Digital Collection: Literature for Children

The following statistical information is automatically collected and reported by
the FCLA Digital Library Usage Reports
(http://www.fcla.edu/FCLAinfo/stats/dlcnt/index.html). More detailed use studies and
focus-group assessments are not scheduled until 2004.

Use Statistics

The number of times that the Literature for Children collection home-page was
accessed (Table 1) represents a base for consideration of other use statistics. Users
searching the collection generally come to the collection home page first. Statistics
indicate increasing awareness of the collection both as the University of Florida increases
publicity for the collection and as web search engines index the collection's static web
pages.

Table 1: Collection Home-Page Access
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL
2000 12 43 55
2001 26 26 12 34 48 46 275 100 121 170 103 102 1,063
2002 156 194 125 134 206 149 143 125 254 255 194 176 2,111
2003 223 210 247 180 860
to date
N.B. Literaturefor Children was launched in November 2000.
N.B. 2003 statistics after April had not been compiled at the time this Appendix was written.






Appendix 1. 2


Access to title table-of-contents (Table 2) indicates user interest beyond the
collection home-page and other documentation.

Table 2: Table-of-Contents List Viewed
Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TOTAL
2002 616 278 518 1412
2003 387 1131 247 218 432 2415
N.B. This level of statistical detail was not compiled prior to October 2002.
N.B. 2003 statistics after May had not been compiled at the time this Appendix was written.
N.B. Full-text became available in the collection in October 2002.

Assuming that any single instance of access to a table-of-contents represents
access to one title, the average user of the collection viewed 2.75 titles during the period
of comparable statistical coverage for Tables 1 and 2. Upon closer examination of
statistical reports (not summarized here for brevity), we know that the average user tends
to read 1 title per entry into the collection. We also know that users of the full-text
versions conduct more searches in and make more use of the titles they read. It is not
unusual that such users log tens of queries and some users, hundreds of queries. In
general, though users of full-text versions are fewer (cf, Table 3), they make far greater
use of the collection. This data was sufficiently convincing for the University of Florida
to commit to process all title, both in the existing collection and those created in future, as
full-text. Highly accurate Prime Recognition software
(http://www.primerecognition.com/), with six optical character recognition engines, will
allow production of page-image versions together with searchable full-text versions at the
low costs budgeted by this proposal. (Full-text produced by vended double-keying (i.e.,
retyping) had cost upwards $75 per title.)

The amount of content viewed (Table 3) indicates the extent of use. Relative to
format, 77% of uses are of the pageable JPG format.

Table 3: Content Viewed
Year Ver. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec TTL Use
2002 JPG 1082 227 171 1480 77%
PDF 150 80 56 286 15%
Text 115 33 9 157 8%
Total 1347 340 236 1923 100%
2003 JPG 681 586 972 374 297 __2910 77%
PDF 101 108 62 29 383 683 18%
Text 19 65 47 16 34 181 5%
Total 801 759 1081 419 714 3774 100-
2002 JPG 4390 77%
thru PDF 969 17%
2003 Text 338 6%
Total 5697 1000
N.B. This level of statistical detail was not compiled prior to October 2002.
N.B. 2003 statistics after May had not been compiled at the time this Appendix was written.
N.B. Full-text became available in the collection in October 2002.






Appendix 1. 3


When examined more closely against user origin information it appears that the
majority of users of the PDF format are remote users. This data is consistent with that
reported by the University of Virginia of its smaller children's literature collections.
Remote users, particularly those connecting under hourly rate schedules, frequently have
an incentive to download and read off-line. That said, though the majority of PDF users
are remote users, remote users seem to prefer JPEG versions none-the-less.

It is difficult to tease meaning from full-text statistics. Comparing full-text with
page image formats, in a sense, is comparing apples and oranges. The full-text of title is
complete in one file while page-image versions are complete in multiple files. On-line
statistical data (not summarized here for brevity), showing instances of use of full-text
versions, shows targeted use (i.e., one to a handful of queries). But full-text users logging
hundreds of queries suggest more advanced research use is also being made of the
collection. It is anticipated that both enhanced search capabilities and increasing the
number of titles in full-text within the collection will more aptly characterize research use
in future statistical reports.

Users

Users of Literature for Children (Table 4) are almost evenly divided between
those within and outside of Florida. To increase access to collection content outside
Florida, the University of Florida has signed agreements with the International
Children's Digital Library and with the Research Libraries Group's Cultural Materials
Initiative. And, an agreement with the Internet Archive, to make the University of
Florida's titles available through its Bookmobile, an inner-city literacy project, is
complete pending signatures.

Table 4: Users
Year Location Users % Total Florida Location Users % Total
2002 Florida 719 51% Universitv of Florida 568 79%
Remote 693 49% Other Florida Users 151 21%
Total 1412 100% Total Florida Users 719 100%
2003 Florida 1374 53% University of Florida 1166 85%
Remote 1221 47% Other Florida Users 208 15%
Total 2595 100% Total Florida Users 1374 100%
2002 Florida 2093 52% University of Florida 1734 83%
thru Remote 1914 48% Other Florida Users 359 17%
2003 Total 4007 100% Total Florida Users 2093 100%
N.B. Data above represents whole years, January through December of each year.

Within Florida, 79% of use in 2002 and 85% of use in 2003 originated at the University
of Florida. The level of use here is not surprising given the amount of additional
publicity targeted to this project's home institution, nor is it surprising given the
institution's emphasis on the study of the child and childhood.









Appendix 2


Sample Listing of Books, Articles and Dissertations
based on Baldwin Library Research

Books

Avery, Gillian. Behold the Child, American Children and their Books 1621-1922,
Baltimore: Johns Hopkins University Press, 1994.

Darton, Lawrence. The Dartons: An Annotated Check-List of Children's Books Issued
by Two Publishing Houses, 1787-1876. New Castle, Delaware: Oak Knoll Press, 2002

Rollin, Lucy. Twentieth Century Teen Culture by the Decades 1900-1999, Westport,
Connecticut: Greenwood Press, 1999.

Wunderlich, Richard, comp. The Pinocchio Catalogue : being a descriptive bibliography
and printing history of English language translations and other renditions appearing in
the United States, 1892-1987. New York: Greenwood Press, 1988.

Zipes, Jack. Fairy Tales and the Art ofSubversion: The Classical Genre for Children and
the Process of Civilization, New York: Wildman Press, 1983.

Zipes, Jack. Victorian Fairy Tales: the Revolt of the Faeries and Elves, New York:
Methuen, 1987.


Articles/Chapters

Giles, Geoffrey J. "Temperance Before the Temperance Movements: Some Examples
from Eighteenth-Century Children's Literature in England and Germany," in History of
Education, v. 20, no. 4, 1991.

Hines, Maude. "Implanting Sympathy in Nineteenth-Century Anglo-American
Children's Literature," in Kidd, Kenneth and Sidney Dobrin, eds., Wild Things:
Ecocriticism and Children's Literature, Detroit: Wayne State University Press,
forthcoming Spring, 2004.

Marino, Jane. "Joyful Noise: A Study of Children's Music," in Children & Libraries, v.
1, no. 1, Spring 2003.

Smith, Rita J. "Life is Short, Art is Long: Randolph Caldecott, 1846-1886" in The
Newbery and Caldecott Awards: A Guide to the Medal and Honor Books, Chicago:
American Library Association, 2000.






Appendix 2.2


Smith, Rita J. "Those Who Go Before: Ancestors of Eva St. Clare," in The New England
Quarterly, v. 52, no. 2, June 1997.

Dissertations and Theses

Kosten, Robert. Authority-fashioning in L. Frank Baum's "The Wonderful Wizard of Oz"
(1992) PhD, University of Florida.

Kendall, Kevin G. Racial Education: Chesnutt, Twain, and Post-bellum Children's
Literature (1994) MA, University of Florida.

Lambert, Cornelia C. The Child and the Bee: Natural Theology and Insect Science in
Children's Literature, 1825-1885 (2001) MA, University of Florida.

Yontz, Mary Elaine, Music in "Our Young Folks" 1865-1873. (1998) PhD, University of
Florida.


Dissertations in Progress:

Norcia, Megan. "X" Marks the Spot: Victorian Women Writers Map the Empire.
(2004) PhD, University of Florida.

Sinn, Julie. American Cultural Ideology in the "Little Golden Books. (2004) PhD,
University of Florida.




NEH Baldwin Project Monograph Cataloging Procedure


Appendix 3.1


NEH Baldwin Project Monograph Cataloging
Procedure

Overall Workflow I Staffing and Responsibilities I Procedure I Search LUISI Search OCLC I Sorting,
Distributing and Delivering I Copy Cataloging Holdings Screen I Authority Verification I Series
Authority Records I Adds I Baldwin Brief Record I Duplicate Baldwin Brief Record I Original
,Cataloging I Bound/Published withsl OCLC Prospective Microfilm Record I LTQF Records
(Electronic Version) I Statistics I GenreTerms I Binding Terms I Baldwin Subject Access 1 730&740

This procedure is to be used for cataloging 19th and early 20th century Baldwin collection only.

Overall Workflow of Entire Project (in progress)

Staffing and Responsibilities

LTA: Flags books for cataloging and DLC; searches LUIS/OCLC: Step I & II; prepares and
sorts according to cataloging record type and distributes to Archivist and Original Cataloger
Archivist: Receives new Baldwin materials. Performs copy cataloging: Step IV; cooperative
original cataloging: Step XI, (review by Project Cataloger); creates series authority records:
Step VII, (review by Project Cataloger)

Original Cataloger: Performs original cataloging: Step XI; creates series authority records:
Step VII; reviews Archivist's work; compiles project statistics; supervises Archivist and LTA
All project staff: Verify all access: Step VI; create OCLC prospective microfilm cataloging
record: Step XIII for each title cataloged; maintain monthly statistics: Step XV

Baldwin Catalog Librarian: Head of Special Collections and Humanities Cataloging Unit.
Consultation and training of project staff

Baldwin Curator: Rita Smith, Co-director of project

Procedure

First step: If the 655 Baldwin Binding Terms flag is marked "Scan Binding ", insert color flag. If "Scan
Binding" is not marked, check book for color illustrations. If there is a color ill., insert color flag; if
there is no color ill., insert white flag.

I. Search LUIS Search item by title. Be careful to look for multiple titles each volume. See
Bound/Published-Withs: Step XII
If full record in LUIS with other locations, treat as ADDS: Step VIII

If at this point, the LTA identifies Baldwin copy to be added to an existing Baldwin record, or a
Baldwin copy to be added to another existing LUIS record, or has two copies of a book which needs
either original cataloging or copy cataloging, the LTA will note this on the flag or insert a pink
"message" flag: Copy 2, etc. See Step VIII for definitions of ADDS and other information.


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Appendix 3.2
If no full record in LUIS, proceed to Step II: Search OCLC

II. Search OCLC Follow OCLC Searching /Best Copy Selection procedure. Pay special
attention to the following: date of publication on t.p., t.p. verso, colophon, etc., publisher, and size
(variations within 2 cm. in size and 10 p. in length allowed)

If OCLC record found:

Update/Export record
Overlay Baldwin brief record
Edit HLDG screen, if necessary
Create item record; charge to NEH Cataloging Patron ID

If OCLC record not found:

Place on "Original Cataloging" shelf
Catalogers proceed to Step XI: Original Cataloging

III. Sorting, Distributing and Delivering

Separate items into Originals, Copy Cataloging and Adds and put on appropriate shelf
or deliver to catalogers
Distribute items according to staff responsibilities
Return all completed volumes to locked storage case
Deliver to Preservation usually once a week if space allows for it in Preservation

IV. Copy Cataloging Edit records and adds local access points. Generally follow the Local
Descriptive Editing of Existing OCLC Monograph Copy procedure. Baldwin copy cataloging
exceptions and additions are below. Pay particular attention to the following:

Change "0" to "f" or "p" (if fiction or poetry), "0" for non-fiction in L/FORM fixed field. If a play,
use "d". If mixed forms in one book (poems and stories), use "m"

Add "j" code in AUD fixed field for juvenile fiction or literature.

Add the following fields to all Baldwin records:

035: : (FU) bldnneh project yyyymm

035: :(FU) bldnneh project 200010

690: 4: Bldn |y [subdivided by year of publication]

690: 4: Bldn ly 1850. [ends in period]

Date is from 260 subfield c. If you have a date range in 260, and Baldwin copy has an
inscribed date, use the inscribed date in 690 as long as it falls within range of the OCLC
record. Add a 500 note: Baldwin Library copy inscribed 1850. 15 FU (Copy specific note.
See below)

Also, edit the following fields:

245 Add statement of responsibility, if lacking

300 Add 300, if lacking; add or correct all subfields in the 300, if necessary


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Appendix 3.3
260 No date follow the steps below.

Look for an inscription with date. Use the date with brackets around it, 1850>,<1854?>

Add a 500 note indicating where you found the date:

500 Date of publication from inscription;
Date of publication based on date of preface: Dec. 29, 1877.

Search LUIS for works by the same author and make an educated guess.
If author wrote in the 1860's, input or <186-?>

Search OCLC for a different edition. Also search works by the same author
and make an educated guess.

Consider searching RLIN and looking for records, especially by the
American Antiquarian Society, MAAR.

Confer with Baldwin Catalog Librarian.

Be sure to also properly fill in the fixed fields for date of publication. Add additional 246
fields for varying forms of title. See Input Standards: 246 Varying Form of Title for complete
list of varying titles.

Titles separated by "or" in 245 field (alternate title)

245:14: la The airship boys adrift, or, Saved by an aeroplane, Ic by H. L.
Sayler, illustrated by J. O. Smith (Pre-AACR2 example)

246:30: la Saved by an aeroplane

Title is different on cover

246:14: la Cameron MacBain, backwoodsman

Title at head of title page

246:1 : Ii At head of title: la Jackson Scholz.

Add other imprint information to 260 field:

Printer information found on title page, verso of title page, back of book

260: : la Boston; la New York: Ib Houghton Mifflin Company, Ic c1896 le
(Cambridge : If The Riverside Press)

Two or more places of publication. Include the first two named places in U.S. or
the first named place outside of U.S. plus one place in U.S.

260:: la New York; la Boston
260:: Ja London; la New York

No place of publication follow the steps below:


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Appendix 3.4
1. Search the publisher's name in LUIS. If other records with the same
publisher have a place, use the same place with brackets around it.

2. Search RLIN for related items

3. Confer with Baldwin Catalog Librarian

Illustrations and illustrators

Baldwin copy has illustrations but no statement of responsibility on
record-add statement of responsibility for illustrator. If no statement of
responsibility for illustrator anywhere in item, add a 500 note. In this
case, do not create a statement of responsibility in the 245 / Ic

245 / Ic Joanna Green (on t.p.)

500:: Illustrated by James McClintock. (engraving
signed, but not on t.p.)

500: : Illustration signed by: James McClintock.

NOTE: If Baldwin copy has hand-colored (painted) illustrations (More on 655
terms below):

500: : Illustrations are hand-colored
655: 7: Hand-colored illustrations ly yyyy. |2 local

Statement of responsibility on t.p.

245 / Ic by Rose Adams; with illustration by Kathy Chapham.

Statement of responsibility on verso of t.p, or elsewhere

245 / Ic Bill Jacoby; .

Do not make up statement of responsibility based on signature on a
leaf of plates. This is per AACR2 rules.

Baldwin copy has a leaf of plates or paging MISSING from book. Use a 500
15 [Institution code] field to document copy specific features, such as pages
lacking, signatures, binding, etc.

500:: Baldwin Library copy lacking leaf of plates. 15 FU
500:: Baldwin Library copy missing p. 4-5. 15 FU

Additional 500s field for general notes:

For other information on item

500: : la "A Morrow book for young Americans"-Cover.

Use 505 Content Note field for a collection of stories, if manageable number. The
rule is up to 10 or 12, not more. As a rule, do not add 740 or 700 author/title fields
for titles in the content note. The 505 field is keyword searchable. Consult 730/740
list for special title access points, unique to Baldwin. Use cataloger' s judgement to


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Appendix 3.5
add other title and author/title access points.

Additional 650 subject fields) where necessary. See Subject Access Guideline.

Additional appropriate 655 genre term fields.

Additional appropriate 655 binding terms. These will be supplied by the Rare Book
Curator and noted on a slip of paper in the book (LINK TO BINDING IN SUBJECT
ACCESS DOC.)

Additional 7xx added entry fields for printers, publishers, engravers, stereotypes,
lithographers, illustrators etc., beyond those on the national level cataloging copy, and a
752 forplace of publication. End 7xx added entry fields with 14 and relator term:

Engravers

700:1 : la Siberell, Ann. 14 egr

Illustrators

700:1 : Ja Dunton, Herbert. 14 ill

Printers

710:2 : la R. Charles & Son. 14 prt

Publishers

710:2 : la Award Publications Limited. 14 pbl

Add 740s and 700 (author/title) fields for Bound or Published Withs: Step XII

Add appropriate 730/740 uniform titles for classic tales and fairy tales.

Do not add 740s for titles collections of stories, where contents listed in 505

752 field information comes from the 260 and is formatted: 752 la Country Ib State, province,
territory Ic County, region, islands area Id City

752 United States |b Ohio id Dublin.

752 England Id London.

752 United States lb Pennsylvania Id Philadelphia.

This will allow researchers to retrieve records by place of publication

V. Holdings Screen make the following changes, according to staff responsibilities

Add initial in title note field

STATUS h DT 10/26/98 AD none
NOTES la wfc
001 1Y CN la bldn jb 23h42973


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Appendix 3.6
NOTES
ITEM RECORDS

Change cataloging status to "h"
Add cataloger's initials
Change 1Y to 2Y or 3Y if multi-volume item
Create item record
Charge book to NEH Baldwin Project Cataloging patron ID

VI. Authority Verification Verify all names and series in LTLC or LTUF. Check for series
treatment and trace (or not) the series (may be a 490/800).

UF FMT A RT z DT 11/24/99 R/DT 11/30/99 STAT nn E/L n SRC d LANG ???
ROM ? MOD UNIQUE a GOVT S/SYS a D/I n SUBD n NUM a S/TYP b
NAME a SUBJ a SER c KIND a H/ESTAB a T/EVAL a IP a RULES c

040: a FU Ic FU
100:1 : ja Brown, Ruth Alberta. It Ivy Hall series
430/1: 0: la Ivy Hall series
642/1: :a v. 2 15 FU
643/1: : a Chicago Ib Saalfield Pub. Co.
644/1: :la f 15 FU
645/1: : a t 15 FU
646/1: :a s 15 FU
670/1: : a Brown, Ruth Alberta. Tabitha's glory, c1912: Ib t.p. (Ivy Hall series)
690/1: : a tgb/pd:11-24-1999

VII. Create Series Authority Records After verifying authorities and validating by
BAMing the record, the Original Cataloger and Archivist will create local series authority records, in
consultation with the Catalog Lbrarian and the NACO librarian. Original Cataloger will review the
Archivist's work. If useful, the Original Cataloger and Archivist will also create simple corporate
name and personal name authority records for printers and publishers. Authorities may be
selectively submitted to NACO after consultation with Catalog Librarian.

VIII. Adds/Copies Definition and Procedures

The Baldwin Curator will try to weed these out before they come to the Project Catalogers.

Titles to be added to other non-Baldwin records as copy 2. Give to Archivist for adding bldn location,
copy cataloging, creation of microfilm record, and deletion of Baldwin Brief Record: Steps IX and X

Titles to be added as additional Baldwin copies (c. 2, etc.) to Baldwin records. Give to Rita for
cataloging, if necessary, relinking, remarking, etc.

Volumes to be added to incomplete sets on Baldwin and non-Baldwin records. Send to Rita.

Two or more copies discovered during original search by LTA. Give to Original Cataloger. She will
select volumes to be scanned. Send all copies to Rita for re-linking, deleting Baldwin brief records:
Steps IX and X. Rita then sends selected volume to original cataloger for final cataloging, adds c. 2
to selected record, remarks c. 2, and re-shelves it.

If applicable, generally follow Monographic Copy Adds and Monographic Volume Adds procedures.

Add local access points as in Copy Cataloging: Step IV


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NEH Baldwin Project Monograph Cataloging Procedure Page 7 of 9

Appendix 3.7
To mark duplicate Baldwin brief records go to Step X

Accession numbers that are freed up as a result, will be reassigned to another title by Baldwin
Curator

IX. Baldwin Brief Record Use Baldwin brief record for original cataloging and overlaying
with shared copy. For Adds, delete Baldwin brief record. To mark duplicate Baldwin brief record for
deletion, proceed to Duplicate Baldwin Brief Record: Step X.


X. Duplicate Baldwin Brief Record To mark duplicate Baldwin brief record for deletion,
identify the duplicate record and proceed with the following steps:

On the copy holdings screen,

change cataloging status to "x"
change classification code to "Z"
add copy note: To be deleted, see [LUIS # of retained record]

STATUS x DT 03/27/97 AD none
NOTES
001 1Z CN la bldn lb 39h5874 Id 03/27/97
NOTES ja To be deleted see ALG4573

On the bibliographic screen,

change D/S to "S"
change the 035::(FU)bldnl850 to 035::(FU)bldndel

UF FMT B RT a BL m T/C DT 03/27/97 R/DT 10/21/99 STAT nn E/L 5 DCF D/S
S SRC d PLACE xx LANG MOD T/AUD REPRO D/CODE n DT/1 uuuu DT/2
uuuu CONT ILLUS GOVT BIOG FEST CONF L/FORM INDX

035/1: : ja (Source)BALD04 1408
035/2: : a (FU)bldndel

Database Maintenance staff delete the coded records at the end of each month.

XI. Original Cataloging Follow Original Cataloging Procedure for Monographs.

Additional guidelines for assigning date of publication when no date of publication in book:

Make decisions on your own as much as possible. The examples below are not meant to be
exhaustive. For general guidelines, consult AACR2Rev., p. 40-41.

If it is a London publisher or printer and you have no inscribed date, first step is to consult P.
Brown's London Publishers and Printers, c. 1800-1870, which provides lists of publishers and
printers, variant names, and the addresses out which they worked for specific time periods. Use the
following guidelines:

If the dates you find are a range of dates and within ten years, use these dates:

260 Ic

Fixed fields DICODE q DT/1 1846 DT/2 1855


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Appendix 3.8
500: :Date of publication from P. Brown. London publishers and printers,
c. 1800-1870.

Choose middle date for 690: 4: Bldn |y1850 and 655 ly 1850.

If the information in Brown is beyond the range of ten years, make the best guess
using the other methods suggested below. Add question mark to the date in Ic 260, not
in 690 or 655. And do not use "ca." in either the 690 or 655

If you have an inscribed date, but a question still remains, still consult Brown to locate
the date a publisher was at that particular address. In this case, do the following:

If the inscription fits the date range in Brown, use the inscribed date with
a question mark and add a 500 note. Do not use a question mark in the
690 or 655.

If the inscribed date is later than the Brown range, use the Brown range
and follow instructions above.

Search LUIS for works by the same author and make an educated guess. If an author
wrote works from 1856 to 1864, use or <185-?>; use OCLC in the same
way.

If you have publishers' advertisements in the book, search on some of the titles for an
approximate date of publication in hand.

Pay particular attention to adding local access points as in Step IV. Copy Cataloging.

Add appropriate 6XX and 655 fields.

XII. Bound or Published-Withs

Definition: Either separately published titles that were bound and issued together afterwards by
publisher in a separate edition, or privately bound together after publication by owner

When an LTA comes across a "Bound or Published With" with several titles in it for which there are
no brief records, search for copy. If found, print out, mark "Bound with", and insert in book. Give to
Original Cataloger and Archivist.

General guidelines for Original Cataloger and Archivist:

All "Bound Withs" issued by a publisher without collective title will be cataloged on
separate bibliographic records per AACR2 rule 1.1G2

All "Bound Withs" issued by a publisher with a collective title will be cataloged on
one bibliographic record.

Create a new bibliographic record for titles without brief records, and which are not
being added as another copy to another record in LUIS or as an added Baldwin copy:
step VIII

501 Use a 501 With: note on each record to indicate other "bound with" titles. The two
works in the example below, bound together in one vol. by a commercial publisher,
without collective title, have an equivalent 501 on each of their records.


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Appendix 39
Record #1-501 With: Of the sister arts / H. Jacob. New York : [s.n.], 1856.

Record #2-501 With: Sequel to Of the sister arts / H. Jacob. New York : Brown & Co.,
1864.

Refer to AACR2Rev for information on works with collective title pages, works without
collective title pages, separate title pages, &c.

If titles privately bound together by owner of a book, do not use the 501, but use a
local copy specific note: 500 Baldwin Library copy bound with: and end note with |5
FU. Do not give all bibliographic information as in the 501, just title and author, for up
to three titles. If four or more, give first title and add "and 3 (4, etc.) other titles."

500 Baldwin Library copy bound with: Uncle Tom's Cabin / H.B. Stowe. Slavery
defeated / William Watts. Rosebud / A lady. 15 FU

500 Baldwin Library copy bound with: Green acres / T.G. Barr, and four other titles. 15
FU

740 02 or 700 author/title entries for "Bound /published with" titles. Add these routinely.

Create microfilm record for each bibliographic record per instructions.

XIII. OCLC Prospective Microfilm Cataloging record All bibliographic records will
have a prospective microfilm record created for it in OCLC. Every cataloger (Archivist and Project
Cataloger) will be responsible for creating a microfilm record for each title they catalog as part of the
cataloging procedure. See How to Create a Prospective Microfilm Record from Original or
Adds/Copy Cataloging. If catalogers have been notified by the Conservator that a book has been
withdrawn from the microfilming queue, see instructions on how to notify OCLC to delete microfilm
record. This applies to RLIN also (in process of finding out what to do).

XIV. LTQF records (electronic version) The Digital Library Center staff will derive the
paper records into LTQF. These will be the records for the electronic version of the Baldwin records.
After each title has been filmed and scanned per project requirements, and mounted on the project's
website, FCLA will provide the project with the LTQF ID numbers, and catalogers or other staff will
edit the paper and electronic record following the PALMM Collections Cataloging Procedures

XV. Statistics

Each cataloger will keep production statistics. At the end of the month, they will be given to the
Project Cataloger who will compile them and submit them to Rita Smith and Betsy Simpson. It is
very important that the statistics be accurate since the success of the project will depend on it
reaching its goals.

Since the volume count for this collection was never added to the overall Library statistics, please
also keep count of the physical volumes you add in the appropriate "Volumes" column on the
statistics sheet

Indexed: Baldwin Library Collection: NEH Baldwin Project Monograph Cataloging Procedure
NEH Baldwin Project Monograph Cataloging Procedure Barcode Placement


CatPro I Prepared by: Tatiana Barr, Phek Su and Rita Smith, April 24, 2001


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Appendix 4.1


CAT SID: 01481 OL
cord displayed.


#13221636 Record 1 of 1
FUG 5 OTHER HOLDINGS
13221636 Rec stat: c
S 19860303 Replaced: 20001122 Used: 20010307
a ELvl: I Srce: d Audn: j Ctrl: Lang: eng
m Form: Conf: 0 Biog: ,MRec: Ctry: mau
Cont: GPub: LitF: 0' Indx: 0
a Ills: a Fest: 0 DtSt: s Dates: 1850, I
0 UKA *C UKA *d OCL I
2 630.1 *b C831, J 1
0 *b I
9 FUGG I
5 00 Country scenes and characters, or, Life in the village : *b with
engravings. I
0 Boston : *b Phillips, Sampson, *c 1850. 1
0 102 p. : *b ill. ; *c 16 cm. I
0 0 Children's literature. I
0 0 Country life *v Juvenile literature. I








appendix 4.2

Cataloging Record from another institution (see previous record) enhanced for University c
Florida, NEH Grant 2000-2002


LTUF,MORE ALG5054
NOTIS CATALOGING IOXD,
UF,FMT,B,RT,a,BL,m,T/C, ,DT,03/07/01,R/DT,01/09/03,STAT,fc,E/L,I,DCF,a,D/S,D,
SRC,d,PLACE,mau,LANG,eng,MOD, ,T/AUD,j,REPRO, ,D/CODE,s,DT/1,1850,DT/2,
CONT, ,ILLUS,a ,GOVT, BIOGG, ,FEST,0,CONF,0,L/FORM,0,INDX,0,

035: : a (FU)bldnneh project 200103
035/2: : a (Source)ONILE129- 17
035/3: : la (OCoLC)13221636
035/4: : la (NOTISUF)alg5054
040: :a UKA Ic UKA id OCL Id FUG
049: : la FUGG
092: : a 630.1 Ib C831, J
099: : a 23h6369
245:00: la Country scenes and characters, or, Life in the village : lb with
numerous engravings.
246:30: la Life in the village
260: : a Boston : lb Phillips, Sampson and Company, Ic 1850.
300: : a 102, <2> p. : lb ill. ; Ic 16 cm.
500: : a Publisher's advertisements follow text.
650: 0: la Country life Iv Juvenile literature.
650/3: 0: la Conduct of life Iv Juvenile literature.
655/4: 7: la Pictorial cloth bindings (Binding) ly 1850. 12 rbbin
655/5: 7: la Publishers' advertisements ly 1850. 12 rbgenr
690/6: 4: la Bldn ly 1850.
710:2 : la Phillips, Sampson & Company. 14 pbl
752/2: : la United States lb Massachusetts Id Boston.








Appendix 4.3


18844434 Rec stat: n
19881206 Replaced: 19950504 Used: 20030516
a ELvl: I Srce: d Audn: j Ctrl: Lang: eng
m Form: Conf: 0 Biog: MRec: Ctry: mau
Cont: GPub: LitF: 1 Indx: 0
a Ills: af Fest: 0 DtSt: s Dates: 1853,
0 NOC *c NOC I
0 PR5219.R26 *b B6 1853 1
0 *b
9 FUGG I
0 1 Reid, Mayne, *d 1818-1883. I
5 14 The boy hunters, or, Adventures in-search of a white buffalo /
tain Mayne Reid ; with illustrations by William Harvey. I
0 Boston : *b Ticknor, Reed, and Fields, *c 1853. I
0 364 p., [12] leaves of plates : *b ill. ; *c 18 cm. I
0 "Entered according to Act of Congress, in the year 1852 ..."
0 4 Tryon and Charvat, *c Bl4b. I
0 1 Harvey, William, *d 1796-1866. i
0 01 Adventures in search of a white buffalo.
2 United States *b Massachusetts *d Boston. I








Appendix 4.4

Cataloging Record from another institution (see previous record) enhanced for
University of Florida, NEH Grant 2000-2002


LTUF,MORE


ALZ9814


NOTIS CATALOGING IOXD
UF,FMT,B,RT,a,BL,m,T/C, ,DT,02/13/01,R/DT,11/08/02,STAT,fn,E/L,I,DCF,a,D/S,D,
SRC,d,PLACE,mau,LANG,eng,MOD, ,T/AUD,j,REPRO, ,D/CODE,t,DT/1,1853,DT/2,1852,
CONT, ,ILLUS,af ,GOVT, BIOGG, ,FEST,0,CONF,0,L/FORM,f,INDX,0,

035/1: : a (FU)bldnneh project 200102
035/2: : a (Source)ONILE180- 2
035/3: : a (OCoLC)18844434
035/4: : a (NOTISUF)alz9814
040: : la NOC Ic NOC Id FUG
043: : la n-us-la la n-usp--
049/1: : a FUGG
090/1: : a PR5219.R26 Ib B6 1853
099/1: : la 23h39469
100:1 : la Reid, Mayne, Id 1818-1883.
245:14: la The boy hunters, or, Adventures in search of a white buffalo / Ic
by Captain Mayne Reid ; with illustrations by William Harvey.
246/1:30: la Adventures in search of a white buffalo
260: : la Boston : Ib Ticknor, Reed, and Fields, Ic 1853, c1852 le (Boston :
If T.R. Marvin)
300/1: : a 364 p., [12] leaves of plates : Ib ill. ; Ic 18 cm.
500/1: : a Stereotyped at the Boston Stereotype Foundry.
510/2:4 : a Tryon and Charvat, Ic B14b.
650/1: 0: la Hunters Iv Juvenile fiction.
650/2: 0: la Natural history Iv Juvenile fiction.
650/3: 0: la Animals Iv Juvenile fiction.
650/4: 0: la Outdoor life Iv Juvenile fiction.
650/5: 0: la Wilderness survival Iv Juvenile fiction.
650/6: 0: la Indians of North America Iv Juvenile fiction.
651/7: 0: la Louisiana Ix Description and travel Iv Juvenile fiction.
651/8: 0: la West (U.S.) Ix Description and travel Ix Juvenile fiction.
655/9: 7: la Embossed cloth bindings (Binding) ly 1853. 12 rbbin
690/10: 4: la Bldn ly 1853.
700/1:1 : a Harvey, William, Id 1796-1866. 14 ill
700/2:1 : a Marvin, Theophilus Rogers, Id 1796-1882. 14 prt
710/3:2 : a Ticknor, Reed, and Fields. 14 pbl
710/4:2 : a Boston Stereotype Foundry. 14 prt
752/5: : a United States Ib Massachusetts Id Boston.







.ppendix 4.5


I CAT


SID: 01481


cord displayed.


#11193278 Record 1 of 1
FUG 18 OTHER HOLDINGS
11193278 Rec stat: c
19840925 Replaced: 20010817 Used: 20030421
a ELvl: I Srce: d Audn: Ctrl: Lang: eng
n Form: Conf: 0 Biog: MRec: Ctry: nyu
Cont: GPub: LitF: 1: Indx: 0
a Ills: af Fest: 0 DtSt: s Dates: 1861, I
3 VTU *c VTU *d OCL 1
2 813 *b B177b I
3 *b I
FUGG I
) 1 Baker, Sarah S. *q (Sarah Schoonmaker), *d 1824-1906. 1
5 14 The blue flag / *c by the author of the Fisherman's boy, the
Idly books, etc. I
) New York : *b American Tract Society, *c 1861. I
) 200 p., [3] leaves of plates : *b ill. ; *c 16 cm. I
) 0 Life illustrated. I
) 0 Temperance *v Fiction. I








Appendix 4.6

Cataloging Record from another institution (see previous record) enhanced for
University of Florida, NEH Grant 2000-2002


LTUF,MORE ALG1682
NOTIS CATALOGING IOXD
UF,FMT,B,RT,a,BL,m,T/C,,DT,09/18/01,R/DT,02/19/03,STAT,fc,E/L,I,DCF,a,D/S,D,
SRC,d,PLACE,nyu,LANG,eng,MOD, ,T/AUD,j,REPRO, ,D/CODE,s,DT/1,1861,DT/2,
CONT, ,ILLUS,af ,GOVT, BIOGG, ,FEST,0,CONF,0,L/FORM,f,INDX,0,

035/1: : la (FU)bldnneh project 200109
035/2: : a (Source)ONILE157- 7
035/3: :a (OCoLC)11193278
035/4: :a (NOTISUF)algl682
035/5: :a (FU)pres 0302
040: : la VTU Ic VTU Id OCL id FUG
049/1: :a FUGG
092/1: : a 813 Ib B177b
099/1: : a 23h3676
100:1 : la Baker, Sarah S. Iq (Sarah Schoonmaker), Id 1824-1906.
245:14: la The blue flag / Ic by the author of the Fisherman's boy, the
AuntFriendly books, etc.
260: : la New York : lb American Tract Society, Ic c1861.
300/1: : la 200 p., [3] leaves of plates : Ib ill. ; Ic 16 cm.
440/1: 0: la Life illustrated
500/1: : la Illustrations engraved by D.B. Waters after E. Whitney.
650/1: 0: la Christian life Iv Juvenile fiction.
650/2: 0: la Temperance Iv Juvenile fiction.
650/3: 0: la Sailors Iv Juvenile fiction.
650/4: 0: la Benevolence Iv Juvenile fiction.
650/5: 0: la Boardinghouses Iv Juvenile fiction.
655/6: 7: la Gold stamped cloth (Binding) ly 1861. 12 local
690/7: 4: la Bldn ly 1861.
700/1:1 : a Waters, David B. 14 egr
700/2:1 : a Whitney, Elias James, Id b. 1827. 14 ill
710/3:2 : a American Tract Society. 14 pbl
752/4: : a United States lb New York Id New York.







Appendix 4.7


CAT


SID: 01481


cord displayed.


#02739790 Record 1 of 1
FUG 3 OTHER HOLDINGS
2739790 Rec stat: c
S 19770215 Replaced: 19900414 Used: 20020416
a ELvl: I Srce: d Audn: j Ctrl: Lang: eng
m Form: Conf: 0 Biog: MRec: Ctry: mau
Cont: GPub: LitF: 1- Indx: 0
i Ills: a Fest: 0 DtSt: s Dates: 1868, I
0 FHM *c FHM 1
0 PZ6.F854 *b An
0 *b
9 FUGG i
0 1 Freeland, Caroline J. I
5 10 Ansdale Hall : *b or, Stand by your colors / *c by C. J. G. i
0 Boston : *b American Tract Society. *c 1868. I
0 224 p. : *b ill. ; *c 16 cm.
0 01 Stand by your colors.








appendix 4.8


Cataloging Record from another institution (see previous record) enhanced for
University of Florida, NEH Grant 2000-2002


LTUF,MORE ALH0323
NOTIS CATALOGING IOXD
UF,FMT,B,RT,a,BL,m,T/C,
,DT,04/16/02,R/DT,05/03/02,STAT,fc,E/L,I,DCF,a,D/S,D,
SRC,d,PLACE,mau,LANG,eng,MOD, ,T/AUD,j,REPRO, ,D/CODE,s,DT/1,1868,DT/2,
CONT, ,ILLUS,af ,GOVT, BIOGG, ,FEST,0,CONF,0,L/FORM,f,INDX,0,

035/1: : a (FU)bldnneh project 200204
035/2: : a (Source)ONILE137- 0
035/3: :a (OCoLC)02739790
035/4: :a (NOTISUF)alh0323
035/5: :a (FU)pres 0204
040: : la FHM Ic FHM Id FUG
049/1: : a FUGG
090/1: : a PZ6.F854 lb An
099/1: : a 23h8157
100:1 : la Freeland, Caroline J.
245:10: la Ansdale Hall, or, Stand by your colors / Ic by C.J.G.
246/1:30: la Stand by your colors
260: : la Boston : lb American Tract Society, Ic c1868.
300/1: : la 224 p., <3> leaves of plates : Ib ill. ; Ic 16 cm.
440/1: 0: la Pleasant grove series
583/1: : la will reformat Ic 20020430 ii microfilm
650/1: 0: la Christian life Iv Juvenile fiction.
650/2: 0: la Orphans Iv Juvenile fiction.
650/3: 0: la Brothers and sisters Iv Juvenile fiction.
650/4: 0: la Courage Iv Juvenile fiction.
650/5: 0: la Aunts Iv Juvenile fiction.
655/6: 7: la Gold stamped cloth (Binding) ly 1868. 12 local
690/7: 4: la Bldn ly 1868.
710/1:2 : la American Tract Society (Boston, Mass.) 14 pbl
752/2: : la United States lb Massachusetts Id Boston.








Appendix 4.9

Original Cataloging Record produced by University of Florida; contributed to OCLC and
RLIN, NEH Grant 2000-2002



LTUF,MORE ALG3965
NOTIS CATALOGING IOXD
UF,FMT,B,RT,a,BL,m,T/C, ,DT,03/24/97,R/DT,12/02/02,STAT,nn,E/L,I,DCF,a,D/S,D,
SRC,d,PLACE,nyu,LANG,eng,MOD, ,T/AUD,j,REPRO, ,D/CODE,s,DT/1,1850,DT/2,
CONT, ,ILLUS,a ,GOVT, BIOGG, ,FEST,0,CONF,0,L/FORM,0,INDX,0,

035/1: : la (FU)bldnneh project 200011
035/2: : la (OCoLC)45318246
040: : la FUG Ic FUG
049/1: : la FUGG
099/1: : la 23h5576
100:0 : la Author of The Waldos.
245:10: la Charles Duran, or, The career of a bad boy / Ic by the author of
"The Waldos."
246/1:30: la Career of a bad boy
260: : la New York : lb Carlton & Lanahan ; la San Francisco : lb E. Thomas
; la Cincinnati : lb Hitchcock & Walden : lb Sunday-School Department, Ic
c1850.
300/1: : a 59, <4> p. : lb ill. ; ic 15 cm.
500/1: : a Copyrighted 1850 by Lane & Scott.
500/2: : a Publisher's advertisement: <4> p. at end.
690/1: 4: la Bldn ly 1850.
650/2: 0: la Conduct of life Iv Juvenile literature.
650/3: 0: la Boys Ix Conduct of life Iv Juvenile literature.
650/4: 0: la Sunday school literature.
655/5: 7: la Embossed cloth bindings (Binding) ly 1850. 12 rbbin
655/6: 7: la Publishers' advertisements ly 1850. 12 rbgenr
700/1:1 : a Thomas, E. 14 pbl
710/2:2 : a Carlton & Lanahan. 14 pbl
710/3:2 : a Hitchcock & Walden. 14 pbl
710/4:2 : a Lane & Scott.
752/5: : a United States lb New York Id New York.








Appendix 4.10

Original Cataloging Record produced by University of Florida; contributed to
OCLC and RLIN, NEH Grant 2000-2002



LTUF,MORE ALF8873
NOTIS CATALOGING IOXD
UF,FMT,B,RT,a,BL,m,T/C,R/DT,03/24/97,R/DT,03/10/03,STAT,nn,E/L,I,DCF,a,
D/S,D,SRC,d,PLACE,pau,LANG,eng,MOD,T/AUD,j,REPRO,,D/CODE,q,DT/1,1850,DT
/2,1859,CONT, ,ILLUS,a ,GOVT, ,BIOG,FEST,0,CONF,0,L/FORM,f,INDX,0,

035,/1: : a (FU)bldnneh project 200207
035/2: : a (OCoLC)50254958
035/3: : a (FU)pres 0207
040: : la FUG Ic FUG
049/1: : a FUG$
099/1: : la 15h579
245:00: la Amelia Finley, or, The careless reading of the Bible
reproved / Ic prepared for the American Sunday-School Union, and
revised by the Committee of Publication.
246/1:30: la Careless reading of the Bible reproved
260: : la Philadelphia [1122 Chestnut Street] : lb American Sunday-
School
Union, Ic [185-?]
300/1: : la 34 p. : lb ill. ; Ic 15 cm.
501/1: : la With: Beware of the dog, or, What is faith? Philadelphia :
American Sunday-School Union, c1835.
583/2: : a will reformat Ic 20020730 ii microfilm
630/1:00: la Bible Iv Juvenile fiction.
650/2: 0: la Children's questions and answers.
650/3: 0: la Mothers and daughters Iv Juvenile fiction.
655/4: 7: la Dialogues ly 1855. 12 rbgenr
690/5: 4: la Bldn ly 1855.
710/1:2 : la American Sunday-School Union. Ib Committee of Publication.
710/2:2 : la American Sunday-School Union. 14 pbl
752/3: : la United States lb Pennsylvania Id Philadelphia.








Appendix 4.11

Original Cataloging Record produced by University of Florida; contributed to OCLC and
RLIN, NEH Grant 2000-2002


LTUF,MORE ALG3494
NOTIS CATALOGING IOXD
UF,FMT,B,RT,a,BL,m,T/C,,DT,03/24/97,R/DT,11/07/02,STAT,nn,E/L,I,DCF,a,D/S,D,
SRC,d,PLACE,enk,LANG,eng,MOD, ,T/AUD,j,REPRO, ,D/CODE,s,DT/1,1857,DT/2,
CONT, ,ILLUS,af ,GOVT, BIOGG, ,FEST,0,CONF,0,L/FORM,f,INDX,0,

035/1: : a (FU)bldnneh project 200106
035/2: : a (OCoLC)47224033
035/3: : a (FU)pres 0211
040: : la FUG Ic FUG
049/1: : a FUG$
099/1: : a 23h5276
100:1 : la Elwes, Alfred, Id 1819?-1888.
245:14: la The adventures of a bear, and a great bear too / Ic by Alfred
Elwes ; with nine illustrations by Harrison Weir.
260: : la London ; la New York : Ib George Routledge and Co., Ic 1857 le
London : If Thomas Harrild)
300/1: : la 60 p., <8> leaves of plates : Ib ill. ; Ic 22 cm.
500/1: : la Other ill. engraved and signed by various artists, including W.
Wight, J. Greenaway, A.J. Mason, J. Cooper, and W. Measom drawn after
Harrison Weir.
650/1: 0: la Bears Iv Juvenile fiction.
650/2: 0: la Temper Iv Juvenile fiction.
650/3: 0: la Quarreling Iv Juvenile fiction.
650/4: 0: la Success Iv Juvenile fiction.
650/5: 0: la Wit and humor, Juvenile.
650/6: 0: la Dogs Iv Juvenile fiction.
650/7: 0: la Animal welfare Iv Juvenile fiction.
690/8: 4: la Bldn ly 1857.
655/9: 7: la Pictorial cloth bindings (Binding) ly 1857. 12 rbbin
700/1:1 : a Weir, Harrison, Id 1824-1906. 14 ill
700/2:1 : la Greenaway, John, Id 1816-1890. 14 egr
700/3:1 : la Mason, Abraham John, Id 1794-1858. 14 egr
700/4:1 : la Wright, William, Id 1830-1889. 14 egr
700/5:1 : a Measom, William. 14 egr
700/6:1 : la Cooper, James Davis, Id 1823-1904. 14 egr
700/7:1 : la Harrild, Thomas. 14 prt
710/8:2 : la G. Routledge & Co. 14 pbl
752/9: : la England Id London.
752/10: : la United States Ib New York Id New York.








Appendix 4.12

Original Cataloging Record produced by University of Florida; contributed to OCLC and
RLIN, NEH Grant 2000-2002



LTUF,MORE ,ALH2709
NOTIS CATALOGING IOXD
UF,FMT,B,RT,a,BL,m,T/C, ,DT,03/25/97,R/DT,06/05/03,STAT,nn,E/L,I,DCF,a,D/S,D,
SRC,d,PLACE,enk,LANG,eng,MOD, ,T/AUD,j,REPRO, ,D/CODE,s,DT/1,1866,DT/2,
CONT, ,ILLUS,a ,GOVT, ,BIOG,b,FEST,0,CONF,0,L/FORM,0,INDX,0,

035/1: : a (FU)bldnneh project 200202
035/2: : la (OCoLC)48960276
035/3: :a (FU)pres0306
040: : la FUG Ic FUG
043: : la n-us--- la r------
049/1: : a FUG$
099/1: :a 23h10864
100:1 : la Jones, M. Iq (Meredith)
245:10: la Dr. Kane the Arctic hero : lb a narrative of his adventures and
explorations in the polar regions : a book for boys / Ic by M. Jones.
260: : la London ; la Edinburgh ; la New York : lb T. Nelson and Sons, Ic
1866.
300/1: : a 128 p. : lb ill., port. ; Ic 17 cm.
690/1: 4: la Bldn ly 1866.
600/2:10: la Kane, Elisha Kent, Id 1820-1857 Iv Juvenile literature.
650/3: 0: la Explorers Iz United States Iv Biography Iv Juvenile literature.
650/4: 0: la Adventure and adventurers Iv Juvenile literature.
651/5: 0: la Arctic regions Ix Discovery and exploration Iv Juvenile
literature.
655/6: 7: la Pictorial cloth bindings (Binding) ly 1866. 12 rbbin
710/1:2 : la Thomas Nelson & Sons. 14 pbl
752/2: : la United States lb New York Id New York.
752/3: : la England Id London.
752/4: : la Scotland Id Edinburgh.







Appendix 4.13


Genre Terms Used in Baldwin Library Cataloging

A. Approved Genre Terms

Genre terms are headings which describe what a book is, not what it is
about.

Acceptable genre terms are listed in Genre Terms, A Thesaurus for Use in
Rare Book and Special Collections Cataloguing. Many of the genre terms
listed in this book will never be used in Baldwin cataloging. If you think
you have a kind of book not reflected in the list below, refer to the Genre
Terms Thesaurus. If you have any questions, consult with the Curator.

All genre terms (655) used in Baldwin cataloging are entered in the
following format:

655 7 Genre term ly. 12 rbgenr
655 7 Children's poetry ly 1856. 12 rbgenr

The following are genre terms, which you will probably use in Baldwin
cataloging. All are found in the book mentioned above. To search for
these 655 terms in LUIS, use the search Ituffi sn

Alphabet books
Alphabet rhymes
Bildungsromane
Biographies (ALWAYS include this term if the book is a
single or collective biography)
Captivity narratives (American Indian captivities)
Catechisms
Chapbooks
Courtesy books
Cries
Etiquette books
Fables
Fairy tales
Folk tales
Gift books
Hymns
Jestbooks
Metamorphic pictures
Nonsense verse
Nursery rhymes
Primers (Instructional books)







Appendix 4.14
Readers (For older readers than Primers (Instructional
books))
Robinsonades
Sea stories
Textbooks (in the strictest sense of the word)

B. Local Genre Terms

Children's literature has some specific types, which are not found in the
approved genre term thesaurus. In order to mark these types of literature,
Baldwin cataloging uses some locally created genre terms. These terms
are formatted just like the approved genre terms, except instead of
indicating that the term comes from the approved list (rbgenr) these local
genre terms indicate that they have been locally created by adding 12 local:

655 7 Family stories ly 1855. 12 local

These are the local genre terms used in Baldwin cataloging:

Bedtime stories
Books with pop-up illustrations (actual pop-up's)
Books with movable illustrations (moveable parts)

NOTE: Use both if book has both. Use
with 650 Toy and movable books Ix
Specimens. If book has neither moveable
aspects or pop-ups, but has other
"toy"elements like flaps, scratch and sniff,
zippers, etc., use only 650 0 Toy and
movable books Ix Specimens.

Cautionary tales
Family stories
Hand-colored illustrations
Moral tales
Parental advice books
School stories
Travelogue storybooks

C. Publishers' Advertisements and Catalogues

The Baldwin Library traces the presence of publishers' advertisements and
catalogues in a book. These are from the Genre Term Thesaurus. In each
case, include their pagination in the 300 field and add a general 500 note
indicating their presence:







Appendix 4.15
300 154, <4> p., where the <4> are four unnumbered
pages of advertising at end of text.
500 Publisher's advertisements following text.

Example:
Publishers' catalogues |y 1890. 12 rbgenr
Printers' advertisements
Publishers' advertisements
Publishers' catalogues

III. Binding, Provenance, and Publishing Terms

There are a 655 terms which are not genre terms that have to do with how
the book is bound, who signed the book, and the publishing practices.
These help researchers study the history of the book. These terms are also
listed in their own authorized thesauri (Provenance, Publishing & Printing,
Binding, Paper, and Type). The following are the only such terms
Baldwin cataloging uses. They have the same format as genre terms,
except they have their unique code in subfield 2 to indicate which
thesaurus they came from:

Example:
655 7 Shaped books (Publishing) ly 1850. [2 rbpub

A. Provenance terms

Author's presentation inscriptions (Provenance) Ix Last
name only of author ly xxxx .
12 rbprov (with: 500 Signed by the author.)
Author's inscriptions (Provenance) Ix Last name only of
author. 12 rbprov
(With: 500 Signed by the author only.)
Bookplates (Provenance) |y xxxx. 12 rbprov
Inscriptions (Provenance) ly xxxx. 12 rbprov (Only if
interesting; don't include the actual inscription on the
record)
Presentation inscriptions (Provenance) ly xxxx. 12 rbprov
(Only if interesting)
Prize books (Provenance) |y xxxx. 12 rbprov

B. Publishing terms

Shaped books (Publishing) ly xxxx. 12 rbpub


C. Binding terms







Appendix 4.16
These will be supplied by Rare Book Curator, with additional information
as needed.

Example:
Publisher's cloth bindings (Binding) ly 1850. j2
rbbin
Publisher's cloth bindings (Binding)
Embossed cloth bindings (Binding)
Pictorial cloth bindings (Binding)
Publishers' paper bindings (Binding)
Printed boards (Binding)
Signed bindings (Binding) Ix Malden ly 1850. 12
rbbin. Signed bindings will include name of the
binding designer. Add a 7XX for access
Binders' tickets (Binding) Ix Westley and Son ly
1910. 2 rbbin. Add a 7XX for access.









Appendix 5
Imaging Equipment & Image Quality

Imaging Equipment

Digital cameras on planetary (overhead) mounts are the workhorses of this project. The
primary digital camera is the 14 megapixel Kodak DCS 14n.

Specifications for Kodak DCS 14n:
http://www.kodak.com/global/en/professional/products/cameras/dcsPro 14n/
dcsProl4nIndex.jhtml
Independent Product Review:
http://www.dpreview.com/reviews/specs/Kodak/kodak dcs 4n.asp
Capture:
TIFF will be used
sRGB color-space
Pixel Resolution:
4500 x 3000 pixels or 3000 x 4500 pixels, depending upon orientation.
Effective Resolution:
Size of Page.................. Effective Resolution ........... Recommended Resolution*
5" x 7" page .................... 600 x 642 dpi ................................. 384 dpit
6" x 8" page .................. 500 x 562 dpi ............................ 384 dpi
7" x 9" page .................... 428 x 500 dpi ................................. 384 dpi
8" x 10" page .................. 375 x 450 dpi ................................. 384 dpi
9" x 11" page .................. 333 x 409 dpi ................................. 384 dpi
10" x 12" page .................. 300 x 375 dpi ............................... 384 dpi
Recommended Resolution is calculated using the Image Quality Calculator
(http://images.librarv.uiuc.edu/proiects/calculator/image calc.asp) from the
University of Illinois at Urbana-Champaign's Digital Imaging and Media
Technology Initiative and derived using formulas established by Cornell
University's Digital Imaging for Libraries and Archives (Ithaca, NY : Cornell
University Libraries, 1999). See also, Cornell University's Moving Theory into
Practice: Digital Imaging Tutorial
(http://www.librarv.cornell.edu/preservation/tutorial/contents.html).
t 384 dpi assumes: 1 mm smallest "e", Quality Index "5" (i.e., medium), and the more
demanding measurement of bitonal imaging even though images will be produced
in 24-bit color. N.B. Measurement established for 24-bit imaging suggest 193 dpi
resolution. Both the minimum digital resolution threshold for the defacto
commercial printing standard and the optimal resolution setting for Optical
Character Recognition systems is 300 dpi.
Lens(es):
Nikon Nikor 150 mm 5.6fenlarging lens or Nikon Nikor 210 mm 5.6fenlarging lens
as appropriate for size of volume.
Mounting:
Bogen 0860 Super Salon 320 Camera Stand (10')
Lighting:






Appendix 5. 2


Cool Touch TM (Two Twin 130 (dual-mount) Fluorescent Work Light Stand)
http://www.naturallighting.com/fixtures worklights/worklights.cfm
Daylight balanced bulbs (6500 K) are used.
Connections:
Firewire (IEEE-1394), with alternate storage to 1 GB Compact Flash card

Oversized volumes will be imaged using a high-resolution Phase One PowerPhase FX+
(http://www.phaseone.com/en/PRODUCTS/scan/PDF/POWERPHASE%20FX%2B.pdf)
digital camera back with a 10,500 x 12,600 pixel CCD chip. The camera back is
mounted on a planetary ZBE Satellite universal scanning system
(http://www.zbe.com/manuals/satellite/satellite pOl.html), it includes a turreted three
lens mount with bellows, and an automated control system for calibrated imaging. This
scanning system (no longer commercially available) has the look and feel of a
commercial microfilming camera, or a large copy stand. A Rodenstock Rodagon 135
mm professional enlarging lens (f/5.6)
(http://www.rodenstockoptics.de/rodenstockoptics/standard products/photo optics/prof
enlarging lenses/rodagon.htm) is used in conjunction with an AR-1 high aspect ratio
filter for filtering infrared. Images are captured via PhaseOne 3.1.1 capture software
through a SCSI PCI interface to a Macintosh Apple G4 computer operating under OS 10
with OS 9.22 subroutines for optimal performance with the PhaseOne imaging software.
The image capture area is evenly illuminated by two Videssence
(http://www.videssence.com/) sRGB fluorescent light banks each fitted with six Sylvania
Daylight Deluxe T-12 40 watt bulbs (6500K).

A very few selected volumes, those bound in pamphlet style (similar to today's Time or
Newsweek magazines) will be imaged on flat-bed scanners. The Digital Library Center
operates 13 Microteck 9800XL (http://www.microtekusa.com/sm9800xltma.html) and 3
Epson Expression 1640XL (http://www.epson.com/cgi-
bin/Store/consumer/consDetail.isp?oid=17065) scanners. Each is color calibrated daily.

Faithful Capture

Color-fidelity is achieved by color-balancing the digital camera with ANSI IT8.7/2-1993
(Graphic Technology Color Reflection Target for Input Scanner Calibration.
Washington, D.C. : American National Standards Institute, last revised 1993) compliant
specifications through the use of targets such as Kodak Q-60. Exposure can be varied by
adjusting the lens aperture or the capture time. The technicians employed by this project
are well-trained, each with education in photography. Technicians determine the color
values for the 24-bit image and the appropriate histogram distribution for each image.
Balance between exposure-time and noise entailed manipulating the digital camera's
capture sensitivity in order to obtain an efficient ISO-equivalent capture speed without
sacrificing excessive noise in the image.






Appendix 5. 3


Digital Master Specifications

Guidelinesfor Master TIFF Image Files (http://palmm.fcla.edu/strucmeta/tiff.html)
employed by this project are those established by the University of Florida for the
PALMM cooperative.

File Format:
ITU TIFF (Tagged Image File Format)
Reference: http://home.earthlink.net/-ritter/tiff/
Encoding:
6.0 (ITU T.6)
Specification: TIFF 6.0 Specification (PDF file version)
Compression:
Uncompressed
Bit-depth:
24-bit color
DPI:
384 minimum
Image Scale:
Image Dimensions:
Scan scaled to 100% of source document dimensions
Color Space:
sRGB (Scanning software calibrated to standard RGB palate)

No single method of scanning is recommended. Any method appropriate to the source
document and the intended uses of the electronic image may be acceptable. Compliance
with the principals and recommendations of Moving Theory into Practice: Digital
Imaging for Libraries and Archives (Anne R. Kenney and Oya Y. Rieger [Mountain
View, CA : Research Libraries Group, 2000]) and Cornell University's Digital Imaging
Tutorial (http://www.library.cornell.edu/preservation/tutorial/contents.html) are required.

For optimal image capture, daily calibration of scanning devices and monitors is
performed. Both Moving Theory into Practice and Cornell University's Digital Imaging
Tutorial: Quality Control provide additional information. (See, Faithful Capture, above).

Quality control plays a prominent role in imaging operations. Visual inspection together
with a query of the file header should be completed by spot check. Spot check requires
inspection of every image in thumbnail view and of no less than 10% of the images in
full-image view. Spot check against file header is an automated process that alerts
Quality Control Technicians to deficiencies of image files.









Appendix 6
Book Cradle

The Book Cradle currently being constructed for this project is similar to "preservation
book cradles" in use at the E-Texts Center at the University of Virginia, the National
Library of Scotland, and elsewhere. The University of Florida design, however, is
simplified.

The University of Florida book cradle most closely resembles that used by the University
of Virginia's E-Text Center. The design is altered to better seat the book spine and to
accommodate variable spine sizes. In this regard, the University of Florida design is
closer to the Conservation by Design, Ltd. "Preservation Book Cradle".













University of Virginia's E-Text Center cradle

The University of Florida book cradle utilizes as stationary base, perpendicular to the
camera's focal point. To expedite imaging, all right-hand pages are imaged followed by
all left-hand pages. This is fairly typical of European cradle design. At the University of
Florida, software reorganizes the page image into correct order. The Virginia design,
while it allows the volume to be imaged in one pass, requires that the cradle rock on its
base and be moved beneath the camera, thereby necessitating continual adjustment of the
camera's focal point and view range.

Like-the University of Virginia cradle, seen above, the University of Florida cradle,
places the book into a position open to 120 degrees, the extent of openness common for
reading. The Florida cradle design, however, has a moveable raised arm that slides in
and out to accommodate the width of the spine and a hammock between the base and
moveable arm to seat and support the spine. The Florida cradle shares this characteristic
with but is less mechanical than the Conservation by Design, Ltd cradle. Because it is
less mechanical, the Florida design require fewer initial adjustments and has a more
ergonomic form.






Appendix 6. 2


Illustration from Conservation By Design, Ltd.


See some of the designs on which the University of Florida Book Cradle is based:
* Conservation by Design, Ltd. "Preservation Book Cradle"
http://www.conservation-by-design.co.uk/sundries/sundries38.html
* Netherlands National & University Library. Gittinger Digitalisierungs-Zentrum
http://gdz.sub.uni-goettingen.de/en-old/gdz cradle en.html
* University of Virginia. E-Text Center.
http://etext.lib.virginia.edu/eaf/cradle.html









Appendix 7
Text Processing & Quality

In this project's workflow, quality-controlled digital page images are passed to a text-
processing unit for text conversion and mark-up and from there into the Literaturefor
Children digital collection.
A k. A.L A


Text Conversion

Title-level directory-encapsulated page-image files are deposited into a text-conversion
server. The server has dual 2.8 GHz Intel Pentium (P4) hyper-threading processors
running under the Window NT4 server operating system.

Files placed onto the server are processed by the Prime Recognition
(http://www.primerecognition.com/) software. Prime Recognition software, utilized also
by the digital programs at the University of Michigan and the University of Kentucky,
processes page-images against a battery of six optical character recognition engines,
choosing the best engine for the fonts and font sizes on the page. Conversion, together
with some automated and dictionary aided correction, is highly accurate, ranging up to
99.99% accuracy, but varies from title to title with some accuracy considerably lower.

Prime Recognition software processes pages out as Adobe Acrobat PDFs with page-
image over text. Text is hidden but searchable behind the image. This allows us to reap
the benefits of accurately converted text while leaving inaccuracies hidden until use
indicates need for higher-level treatment.

Quality Control and Mark-Up

Quality control occurs after text conversion and before PDF out-put. At this stage text
will be corrected as necessary. Prime Recognition was chosen by the University of
Florida primarily for its ability to capture structural information and to mitigate the cost
of recording that information as structural metadata by staff. Structural information, e.g.,
title, bibliographic information, table-of-contents, chapter headings, etc. will be corrected
to 100% accuracy. Other texts will not be corrected outside Prime's normal dictionary
aided correction routines until a later date and only as use indicates need.

Prime Recognition applies the simple mark-up of HTML. For ingest into our digital
library's XPAT (http://dlxs.org/products/xpat.html) system, mark-up is post-processed


=1mgin


yffl-R-1~I
61






Appendix 7. 2


into the TEI-DTD (Text Encoding Initiative document type definition). Post-processing,
an automated instruction, converts HTML to simple SGML encapsulated TEI.
Enhancements are currently being made to these automated instructions to add tagging to
facilitate searches on personal, corporate, and place names as well as temporal events.

With the completion of correction and tag-conversion, titles are marked for creation of
the PDF.

Deployment

Simultaneous with the creation of the PDF, other University of Florida in-house systems
generate a METS wrapper for the title. METS, the Metadata Encoding and Transmission
Standard (http://www.loc.gov/standards/mets/), is the defacto standard for the
transmission of metadata between digital libraries. The University of Florida uses an
enhanced (i.e., localized) version of METS to transmit digital objects to the Florida
Center for Library Automation (FCLA). FCLA uses this data to load the objects into the
digital library and to create persistent URLs for the digitized titles. The completion of
this task, usually within 24 hours, makes a title accessible as part of Literature for
Children (http://palmm.fcla.edu/juv/) and searchable through bibliographic catalogs.
Digitized titles will be searchable through Literaturefor Children as both by
bibliographic information and by converted text. Titles will be searchable in the
University of Florida's Internet searchable library catalog, and with a delay not greater
than four days through the OCLC World Cat, and again with a delay resulting from
tape load schedules, not greater than one quarter year through the Research Libraries
Group (RLG) RLIN. Patrons will access the PDF version of the title.*

In addition, OAI-compliant catalogs of the collection are made available to RLG for load
into the Cultural Materials Initiative collection. Copies, made under signed agreements,
also license digitized titles to both the International Digital Children's Library and to the
Internet Archive for use in its Bookmobile print-on demand literary project for inner-
city children.


* Note that the adoption of Prime Recognition will end the production of the page-by-
page viewable JPEG version. Titles in the Literaturefor Children collection will begin
to share the look and feel of collections such as JSTOR (http://www.jstor.org/).









Appendix 8
Digital Collections & Funding Sources

The University of Florida makes its digitized resources available freely via the Internet
under the PALMM banner, and the University actively promotes contributions from
partner institutions. PALMM is the collaborative project of the State of Florida's State
University Libraries and their educational, cultural, and scientific institution partners
throughout Florida and the Caribbean. (Except as noted, the following digital collections
were produced entirely at the University of Florida.)

Projects of the Digital Library Center include the following:

* Aerial Photography: Florida
Public Release scheduled for Fall 2003
Funded by: the Library Services and Technology Assistance program of the State of
Florida for $109,000.
Description: This phase one project provides access through a geographic
information service (GIS) map server to aerial view of Florida from 1930 through
1951. A phase two project is currently under review.
Current Count (Phase One): 44,000 aerial tiles and indices.

* Caribbean Newspaper Imaging Project (CNIP)
Funded by: the Andrew W. Foundation in two phases to investigate issues of
newspaper microfilm-to-digital conversion and indexing.
Phase I: Imaging and Indexing Model
Funded by: Andrew W. Mellon Foundation (1998-1999) for $100,000.
Description: Newspaper microfilm conversion project designed to build and
test production systems using off-the-shelf solutions. See the report at
http://web.uflib.ufl.edu/digital/collections/cnip/eng/CNIP 1 report.htm
Phase II: Optimization for OCR
Funded by: Andrew W. Mellon Foundation (1999-2000) for $12,500.
Description: Prior to the development of contemporary newspaper digitization
models, this project was designed to test imaging methods and OCR accuracy
for consumer-market OCR software. See the report at:
http://web.uflib.ufl.edu/digital/collections/cnip/eng/CNIP2report.htm
The University of Florida's Erich Kesse co-chairs the OCLC Digital & Preservation
Cooperative's Historic Newspapers Group, which continues to investigate
newspaper conversion and delivery. Mr. Kesse also has a proposal before NISO to
subset the Newspaper Industry Text Format (NITF) for historic newspapers; the
proposal aims to bring consistency to applications and standardize the market for
conversion and indexing. The CNIP project is not in public release pending
repurposing under such a standard.
Current Count: 3 titles, more than 265,000 page images.

* Eric Eustace Williams (EEW)
http://palmm.fcla.edu/eew/






Appendix 8. 2


Funded through volunteer labor and the fiscal resources of the University of Florida
since 2001
Description: This project began as the offshoot of a NEH-funded preservation
microfilming project, part of the SOLINET "Great Collections Microfilming"
project.
The Project serves as a bibliography of the works of Eric Eustace Williams, the first
Prime Minister of Trinidad and Tobago and a scholar of the slave trade in the West
Indies. In 2003, the project began digitizing resources with the agreement of the
Eric Williams Memorial Collection. The Project now has the official sponsorship
of the University of the West Indies and Florida International University, both
providing reference assistance for the Project.
Current Count: 347 bibliographic records, 20 titles digitized.

Florida Environments OnLine (FEOL)
http://palmm.fcla.edu/feol/
Funded through the fiscal resources of the University of Florida and allied scientific
institutions since 2002. Parts of the collection were separately funded.
Description: This project began as the offshoot of the IMLS-funded "Linking
Florida's Natural Heritage" project. FEOL is a library and grey literature for
Florida environmental, earth systems, and agricultural sciences, the collection
includes:
Florida Agricultural and Rural Life (FLAG)
http ://palmm.fcla.edu/flag/
The University of Florida funds this on-going component, with the in-kind
assistance of the Institute for Food and Agricultural Sciences (i.e., Florida's
state-wide agricultural education service), as an offshoot of the NEH-funded
"U.S. Agricultural Information Network" preservation microfilming project,
to make available the most heavily requested titles via the Internet for in-
field use.
Current Count: 310 titles
Florida Geological Survey Publications (FGS)
http://palmm.fcla.edu/fgs/
Including all of the Survey's publications (monographs, periodicals, and
maps), this component was completed with funding from the University of
Florida with the in-kind assistance of the Florida Geological Survey.
Current Count: 567 titles
Aquatic, Wetland and Invasive Plant Information Retrieval System
(APIRS)
http://palmm.fcla.edu/feol/apirs/index.html
This component, funded by the University of Florida's Center for Aquatic
and Invasive Plants, serves as a growing bibliography (5,500 + records) of
aquatic, wetland, and invasive plants. Plans call for granting to fund
digitization of most heavily requested titles.
Current Count: 5,500 bibliographic records
LFNH "Core Collection"
See: Linking Florida's Natural Heritage, below.






Appendix 8. 3


This core titles component was completed with IMLS funding for $75,000.
Current Count: 278 titles

SFlorida Heritage Project (FHP)
http://palmm.fcla.edulfh/
Funded by: State of Florida. State University Libraries. (continuously funded since
1999, with approximately $7,500 to $15,000 per year, and preceded in 1998 by a
planning project.)
Description: The Florida Heritage Project is a coordinated state-wide effort of the
State University Libraries and their partners in other educational and cultural
institutions. Lead by the University of Florida, this Project is building a collection
of state history and cultural heritage resources.
Collection development continues outside state funding, with the fiscal resources of
the University of Florida and its donors.
Approximately 50% of this collection originates from the University of Florida.
Current Count: 7599 [or 3,852 University of Florida titles]

SFlorida Historical Legal Documents (LAW)
http://palmm.fcla.edu/law/
Funded by: the University of Florida. Levin College of Law and the State of
Florida's Florida State Archives (2001)
Description: This collection brings together in a text searchable collection both the
Florida Territorial Laws and Florida's early state constitutions.
Collection development is on-going, with early modem court cases in queue for
addition and planning for conversion of the legal documents associated with
Spanish Florida.
Approximately 85% of this collection originates from the University of Florida.
Current Count: 28 titles

* Great Floridians: Bryant Papers (GrFL-b)
Interface 1: http://web.uflib.ufl.edu/digital/collections/Floridians/Brvant/
Interface 2: http://findaidt8.fcla.edu/cgi/f/findaid/findaid-
idx?type=boolean:c=flfind;view=text;subview=outline;q 1 =%2A;op 1 =And;rgn=
item;id=FUG FH 0201
Funded by Governor C. Farris Bryant (2000-2002) through endowment.
Description: A demonstration project for a larger Great Floridians Collection of
archival and other primary resources about Florida politicians, artists, etc.
Current Count: 25,687 items

* Linking Florida's Natural Heritage (LFNH)
http://palmm.fcla.edu/lfnh/
Funded by the Institute for Museum and Library Services (1998-2000) for
$250,000.
Description: Linking Florida's Natural Heritage was the science counter-part of the
Florida Heritage Project. Designed as a linking project predating OAI, it utilizes






Appendix 8. 4


the Z39.50 communications protocol to support unified query of library and
museum databases.
Collection development continues outside IMLS funding, with the fiscal resources
of the University of Florida and its donors and through supplemental grants.

SLiterature for Children (JUV)
http://palmm.fcla.edu/juv/
Funded by: the NEH "Baldwin Library of Historical Children's Literature, Phase
One: 1850-1869" cataloging, preservation-microfilming and selective digitization
project for $250,000 with additional funding from the University of Florida.
Description: Literature for Children is the largest collection of children's literature
in any languages) freely available on the Internet. The digitization component of
the Phase One NEH project, digitized color source documents using a hybrid
method, combining page images digitized from the preservation microfilm (i.e., of
uncolored pages) and from the volumes in-hand (i.e., of colored pages and covers).
An additional 949 titles are held pending full-text processing.
Approximately 99% of this collection originates from the University of Florida.
Current Count: 552 [+949] titles

" Psychological Study of the Arts (PSA)
http://palmm.fcla.edu/psa/
Funded by: the University of Florida, with in-kind assistance from the Institute for
Psychological Study of the Arts.
Description: PSA is a collection of the works of leading researchers in its field.
Additional works, representing the archives of the International Institute for
Psychological Study of the Arts, are in queue.
Current Count: 23 titles

* Ringling Collection: Images of 19th Century Actors and Actresses
http://web.uflib.ufl.edu/digital/collections/theatre/ringling/index.htm
Funded by: the University of Florida
Description: The digitized Ringling Collection represents the entire public-domain
photo-archive (more than 7,000 images) of the University of Florida's Belknap
Collection for the Performing Arts.
Current Count: 7473 images

* Samuel Proctor Oral History Collection (SPOHP)
Public release scheduled for Spring 2004
Funded by: the University of Florida
Description: Transcripts of oral history interviews with Floridians from virtually
every walk of life and culture. Transcripts contain a record of life in Florida dating
back to the Territorial era (i.e., the early 1830s).
Current Count: 3,900 transcripts

* Sanborn Fire Insurance Company Maps of Florida
Public release scheduled for Spring 2004






Appendix 8. 5


Funded by: the University of Florida and the State of Florida's State University
Libraries
Description: A fully indexed set of the public-domain Sanborn Fire Insurance
Company's maps of Florida. A proposal, "Ephemeral Cities", is currently out for
review by the Institute for Museum and Library Services (IMLS). The proposal
will bring images into a geographic information service, linking them
geographically to resources associated with places on the maps.
Current Count: 3017 maps, 82% indexed; 300 maps undergoing geo-rectification.

SU.S. Virgin Islands Culture and Heritage
Public release scheduled for Spring 2004
Funded by: the University of Florida (University of Florida component only)
Description: The University of Florida collaborates with the University of the
Virgin Islands to provide digital access to USVI materials in UF collections. The
University of the Virgin Islands component is funded by the Institute for Museum
and Library Services. The University of Florida serves as the UVI agent for
technical training.
Current Count: [+50] volumes to date

SUniversity of Florida Photo-Archive Collections
Funded by: the University of Florida
Description: Selected photograph collections from the University Archives..
Wilbur L. Floyd Collection
http://web.uflib.ufl.edu/digital/collections/special/archives/mss37/index.htm
Ralph Gower Collection
http://web.uflib.ufl.edu/digital/collections/special/archives/mss37/index.htm
Jackson Henson McDonald Collection
http://web.uflib.ufl.edu/digital/collections/special/archives/mss81/
Edward Orville Powers Collection
http://web.uflib.ufl.edu/digital/collections/special/archives/mss73/index.html
An additional 9,000 images from general unnamed photo-archive collections is
scheduled for release in Spring 2004.

* University of Florida Campus Plan Maps
http://web.uflib.ufl.edu/digital/collections/special/archives/mssl44a/index.htm
Funded by: the University of Florida
Description: A limited selection of University of Florida campus planning maps.
Imaging of more than 10,000 maps was recently completed and their addition is
scheduled for January 2004.
Current Count: 29 [+10,000] maps

* University of Florida Herbarium Collections Catalog (HERB)
http://www.flmnh.ufl.edu/natsci/herbarium/cat/
Funded by: the University of Florida
Description: This collection provides access to high-resolution images of plant
specimens housed in the University of Florida Herbarium. The Catalog is linked to






Appendix 8. 6


plant literature in the Florida Environments OnLine collection by way of the
Linking Florida's Natural Heritage collection's Z39.50 queries.
All images were digitized by the University's Digital Library Center. The
collection databases were provided by the University of Florida Herbarium.
Current Count: 709 specimen images
SType Specimens in the University of Florida Herbarium (HERB)
http://www.flmnh.ufl.edu/natsci/herbarium/types/
Type Specimens is one of several divisions within the Herbarium
Collections and the only one with a separate interface. Other major
component collections include the Aquatic Invasive Plant Specimens and the
Kanapaha Gardens Plant Specimens. Work has just begun to build an
Orchid Specimens image collection.

World Map Collections (MAP)
http://palmm.fcla.edu/map/
Funded by: the University of Florida and the State of Florida's State University
Libraries.
Description: Antique and public-domain maps of the world with emphasis on
collections of strength at the University of Florida. Major sub-collections include:
African Map Collection
http://palmm.fcla.edu/map/mapaf.html
Current Count: 41 maps
Caribbean Basin Map Collection
http://palmm.fcla.edu/map/mapc.html
Current Count: 66 maps
Florida Map Collection
http://palmm.fcla.edu/map/mapfl.html
Current Count: 304 maps
See also:
Sanborn Fire Insurance Company Maps of Florida
University of Florida Campus Plan Maps
Middle East (the Holy Lands) Map Collection
http://palmm.fcla.edu/map/mapme.html
Current Count: 49 maps
North American Map Collection
http://palmm.fcla.edu/map/mapna.html
Current Count: 298 maps
Approximately 99% of these collections originates from the University of Florida.









Appendix 9
Searching the Digital Collection: Literaturefor Children

Literature for Children is the digital component of this project. Instructions for
searching this collection reflect its current state (as of 27 June 2003).

Formats Available

At this time, the Literature for Children is predominantly a page-image collection of
more than 550 titles. An additional 82 titles are concurrently available as searchable full-
text.

Page-image formatted titles are searchable by author, title, and other bibliographic
elements, including table of contents. Searches of the collection are similar to searches of
almost any library book collection; users, however, connect directly to the electronic
resource through a table of contents. In fact, the search system is the library catalog
system. Two page-image versions are available: (1) a pageable JPEG version, optimized
for online reading one page at a time and (2) a page-bundled Adobe Acrobat PDF
version, optimized for downloading and off-line reading one chapter at a time.

Full-text versions are searchable by text in addition to bibliographic elements.
While searches of page-image versions takes place in a catalog of the collection, full-text
searches take place in the text analysis system, XPAT
(http://dlxs.org/products/xpat.html). XPAT is used predominantly by digital libraries
associated with academic programs. Among children's literature collections (a modified
version of) XPAT is used by the University of Pittsburgh's 19th Century Schoolbooks
(http://digital.library.pitt.edu/nietz/) and the University of Virginia's Illustrated Classics
(http://etext.lib.virginia.edu/ebooks/subiects-illclas.html) XPAT affords the user basic
and advanced searches. In addition to this traditional full-text collection, the University
of Florida is preparing to launch full-text versions in e-book formats for handheld
computers.

By Way of Caution

A recent review of Literature for Children by the Digital Library Center found
that this duality of search systems was confusing for the collection's users. As a result, in
the near future, collection searches will take place entirely within the XPAT system.
Further, particularly among older users of the collection, there was a general lack of
understanding of system capabilities and the state of optical character recognition
systems. This set of users failed to differentiate among text in page-image formats and
text in full-text format: if they could read either, why could 't the search system read
either? or, in the language they used to express their concern, "why didn't the computer
see [my search term] in this book?" To mitigate the problem of what the computer sees,
all of the collection's titles are scheduled to be repurposed, with searchable full-text and
page images.







Appendix 9. 2


Pending implementation of these changes between July and October 2003, the
following search strategies describe the current dual systems. A more complete set of
Search instructions can be found on-line at http://palmm.fcla.edu/iuv/search.html.

Search Basics
NOTIS-based Library Catalog Searching

Literaturefor Children users most frequently enter the collection through its
home-page (Illustration 1). The home-page supports three points of entry into the
collection catalog: Search, Author List, and Title List.

Illustration 1: Literaturefor Children Home-page
(http://palmm.fcla.edu/juv/)








Literature for Children




Search ( ITuthor Liar ( Tie ist

literature for Chs&dr is a collection ol the tbeasures of chal.er,s hterale publked Iargely m the Urajred States
and Great Britain from before 1850 to beyond 1950. Atthe core ofthis Collection are books from the Baldwin
Lbrary of Hine-ncal Chldr-n' Laer azre. houed m the Depmnent oSpec ul Cclect.rs and Arta Stuit2 at
he UnrversiV y of Flnda B)i ks from the Departmens of Specal Collcnots a the Flonda AdInc Unreersiy.
F nJd Sale UmYrrary. and the Umveruly of South Flnda join volumes from the Baldwin Lbrary to complete
ihe Collecron The fojundann for diu Collecnon was a cataloging and presermaon rmcrofilmsng project funded
by ie lNanrnal Endowmenr for the HWurarunrs TIE) The NEH project mr.lded a diial color manaemeni
sras gy for ite reproducaon of alustrano as children iw Item



The Author and Title lists (Illustration 2) offer the user alphabetically arranged
catalogs of the collection, both those items on-line and those queued for digitization.
But, the lists support limited navigation and are recommended only for individuals
browsing the collection. Author and Title lists are generated by the NOTIS-based
"WebLUIS" bibliographic catalog.








Appendix 9. 3


Illustration 2: Author and Title Lists


ldterahire for Children

P~, P- I I I I rt k, [Mt.Dii

(75 O~ 3 VPQS WY


A DULAU CO

A* P


WcbLuis


0


Recommended for most users, the Main Search page (Illustration 3) in WebLUIS,
allows the user to specify keywords, author's name, title, and subject. The user is also
given the ability to specify if all items, only items available online, or portable eBooks
are desired. The majority of the Literature for Children's users search from this page.
Almost anyone familiar with an online library catalog will understand the page. For
users wishing to apply Boolean logic and addition data types, an Advances Search page
(Illustration 4) is available.


Illustration 3: Main Search Page in WebLUIS

ILiterature for Children WebLtis


R..an 3.urtb If& I m I smm I |t I W IMOM_______ cnomT Iifr

AB DSE K2HILE2HI JIU UVwxx
Commanad
Bade Seards: Op
Select a sarch fype: Type your each term():

,t 'e4 i Format:


Sttak su BookG On a
Seach Examples and Hnlts
itsm aeafl atedi mst Tis tI tlisl.i t H sIm

Rn* Sa k ak I \C--.Ll r_ ; A-ad I I_ M_ _1 |


Literature for Childrea
A State University System of nrloida PAIMM Projct
PLue. sad qunioioa nd oadeo u to:
DLMtl


e Literahire lor Children wctbLut



AB'DBPCGHi J IKINO PR S; X5I! VWXi XZ
S.iril E ( ..- & kt& corklB56pMas t) Tide H-6.0i Cn-id


e r- 0e
A OBg.,S
A B.C gPICMtRBE POPTH 1 TOPS I
AWAS AN AXCER 1 -*.*ia .








Appendix 9. 4


Illustration 4: Advanced Search Page in WebLUIS

Literature for Children WebLui


Re.in S.nk Br | hU.i Cud I I I -r | n. | I.D ral r I Er

AgB E FGHJKLMOPQRSTUyWX YZ


AdvanceM S2rr&h: 0
SeoarC in,:





Subjec Headings
Keywords

fo Author Keywords
Browse Keywords
Tsse
Joumeal Tie


T.m |r. _-


S.rch leberms:
for j .........
6 and or not

Sand C or C not
for .... .







SubmdSamchi OaroSeOarch I


R,.mn STirh BEk |. I C..m_ | A..r | I nid | I.


I Literaftr for C'luOren
A State University System of norida PALLM Project t


Search execution returns a list of titles meeting search criteria. Illustration 5 show
part to the list returned for a search of the keyword "water". Clicking the title presents a
bibliographic record. And, clicking an "electronic resource" type returns the JPEG, PDF,
Full-Text, or eBook formatted version of the title. Titles queued but not yet available
will be indicated.


Illustration 5: Search Return List


SLiterature for Children WebLtis


..ar. s. a_ eM I a I a I a I Bago I._~ !w IIBfMv ; l


SAolut ioDwa m) G&& HiIor AL& k3MP=tm C1aYad
Hu Coa.mr OP
Rerords 1 w 7
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r .S.rme of the moumer
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=ltroomre m'rre [FA' Trrl
El1-crornti ryoire iJECG

r 3The ruple denplmln. td ther trnoii. lot -oam h- nd o aid
Fanoy. Auj a.822-1994. 1852
Elctsarc reolrctPDF)



In advance of contents display, the search system passes the user over to the
XPAT system. Here it presents the title's Table of Contents (Illustration 6) and


Command
Opionl
0


chnanmlh~u 'IL~rIII







Appendix 9. 5


additional search opportunities. Clicking a Table of Contents entry opens the title for
reading (Illustration 7).

Illustration 6: Table of Contents
SLiterature for Children


Title: Redbrook; Or Wholluy MyWatr Cresses?
From the Baldwn Libray of Histoncal Charen's Lteratnu at the Umversiy of Flonda ibraner' Deparmeant of Specal and Area Stud~e
Collectons
bfl ctason I table ofcontents (FuleffT) add to bookbag
By Francis Forrester, Esq.. Author Of Arthur Ellersile, Etc.: Redbrook; Or Who'll Buy My Water Cresses?
Frontispiece
REDBROOK
MY UNCLE TOBYS LIBRARY, BY FRANCIS FORRESTER. ESQ
NOTICES OF THE PRESS.

Search within this text: simple search. boolean search or proximity search
View entire text (long text may take a long ime to load)




Illustration 7: Page Display
SLiterature for Children

E citationI table ofots (Fls) table f contents (?PEG) I addst bookba
.REDBROOK.








REDBBROOK.


AsRmrt ELLzaRS zi having set his
heart on aiding his poor mother by
selling waterCresses, rose very early one


Searching in Textual Collections
XPAT System

Within PALMM Collections such as Literature for Children, collections
supported by the XPAT system are known collectively as Textual Collections. The main
Textual Collections search page (Illustration 8) (http://purl.fcla.edu/fcla/fulltext) supports
searching within Literature for Children and across other PALMM Collections.








Appendix 9. 6


Illustration 8: Textual Collections Main Search Page
(http://purl.fcla.edu/fcla/fulltext)

Textual
COLLECTIONS Y

tlinri CtI Ha .i.. 3.

'Ii tys i v ttaet ~rbiedatd dtik tti dmtot.~t~tRttile.eio, .ra'ho I. o~en d


Search rf I

I sar& cn.A'L d cz:1 cti


C011., twoe Il't
.n~fhfi am copenona cham am roovirwa

Co4Iflc*~
F Eta Eanovaa~nrs Calv~o Ilti
F FtoaidaEanromtmelwEOtunft I bst ties
r Floada Herfage C01100oin I OSt Wl I
r ,i Ftall, H,1 Il LegalDocumentsI tlm bff)
P L1-90it lot b Claladrse I IN It Ie
........ ... ........................ .. .. .. ........ ....... .... ......... ........... ... .... ........
F. Ptycaoltogeal Swaof tIte tale (NO IteI
r Recslaming the E6etbldsdQ (ettti I
SSouthwtetlorldt Emronetentalo Deumente g tecle I
r u. s WV01 Island& HO strl and Culture [ tIe"t I
........... .... ........ .............. ..................... ..... ... ........................... .............. ... ........ ... ....... ......... ... I .. .................. ..


uWenele IN. *C








IC JlO -31,
p eplI6 'r:


Because the Literature for Children holds materials dating from before 1850
through 1869, this XPAT feature facilitates studies, heretofore, difficult to undertake, for
example, attitudes toward slavery comparing Florida law and culture with New England
social and religious perspectives (i.e., a major component of Literature for Children). A
simple search of "slave" returns 117 matches in Literature for Children, 596 in Florida
Historical Legal Documents, and 3092 in the Florida Heritage Collection (Illustration 9).


XPAT provides the researcher search terms clearly marked (bold red text) in the
context in which they're found. XPAT executes searches against bibliographic
information, tables of contents, and other metadata, as well as against the searchable text.
(Note: text in page-image format is picture of text and is not searchable. The University
of Florida is committed to providing searchable text for all titles in this collection and is
currently installing Prime Recognition software (http://www.primerecognition.com/) to
reach this goal. This proposal assumes a workflow including use of Prime Recognition.)


Cb'i^ 11 itl hIrt ('I








Appendix 9. 7


Illustration 9: Search Results

gTxtual COLLECTIONS


RBI SmllmUM

ft..115'w


Er'. E'lsi'..- lnim4 ':sioirria.
Ornme
Friend Enrwrnmm rOnlin"





Fronda HiStOric a Lul gl Docrnmlnf
S. l :r.
LtSlW ( Oh~In


, i.r r".r er ':n l.n. Lia*.Me IN ladre uljro iJf r. t I r.v.ner n :reCOrds
1P Irp.r ir.,I ;*,i n




Follen EII;3LeejCa~b3i 178T.a150 Hmns song. andfables.foryoung people

[,, -ti r-l.,, :r_ l lI:,- -"h'lH u n^., r', r.t ,n i
i.J 'rn ra | l r I I,.'l .I; iiE'T ,7,11- i. '*r.'l- ; iTL FI .! >boY ,kbag

E'.:r,'' I. i P.mrrbt.rt I. siaae..-a rn 7.nin 7lr-l.- The little slaveswish. Aswellas
I'1 .'err tr.? ia1 .- ,:r,,I rn .1 ;I-.- i .. Thi It tle staveCs vSh. As well aS thmns
an.j i...n.? in cr of G.:.-3 ina naLfr? tr.: r-v'r
F. ii-m rt.rrin SIlo
Trih I. rl.i .ij j 1'5.n
T'.3 Liq 3Ia. .%',-n
Xaitrr M. 1798.1865 The solilarV of Juan Fernande: or, The real Robinson Crusoe

Dkgu- 1 mftrir rgmfnallr .r hrlil ITnrATir; dtFl.nJA
E6is jti|.I Le r.r iI E.E 11W e I .. r.ii LrF F. I I r bookbag


XPAT/Textual Collections also supports advanced search with limited Boolean
capabilities. Programming to extend these capabilities and search filters is underway.
Extensions will more appropriately support directed searches of genre and place of
publication to support the studies of the early children's book publishing industry and of
the book arts. A mocked-up genre page (Illustration 11) demonstrates the look-&-feel of
the expected programming.


Illustration 10: Advanced Search

Textual
COLLECTIONS


pro>miri seaacn I Cabio saaerCn s a ricd iri.rj

Bool1n1son h 061 u a AA &W h wordnri he Io beWnof tdbe b WW t ld* )in Wh d o e MMePp. Ce A d 1 enot owte. to bd hboon. Meb dM boolne n ench



r---
I- -, ,
iYT ,', 7 ; T i j-:or' '=[ li l 11








Appendix 9. 8


Illustration 11: Genre Mock-Up
http://web.uflib.ufl.edu/digital/collections/BaldwinInPROCESS/genre.htm

Literature for Children


Genre and Form



Descriptve text what is a genre? and. what is a form heading?


L A

Advertisements
See. Publishers' arveitisemeln

Alphabet books
Books familiarizing new readers with the alphabet, usually by depicting words and scenes beginning
with the letter and stressing the sound of the letter.
Alphabet books together wth alphabet rymes end spellers are the primary tools of literacy
education. They usually are high in graphics.
Exemplar: Ladder to leaming

Alphabet rhymes
Texts of rhyming poetry based on the alphabet and the sounds that letters are used to form. See
also: Nonsense verse.
Alphabet rhymes extend lessons taught by alphabet books, using the Sounds of letters both to leach
both new words and the sounds of new letter combinations. Alphabet rhymes frequently use graphics,
but they are not as graphic rich as alphabet books.









Appendix 10
International Children's Digital Library

The International Children's Digital Library (ICDL) (http://www.icdlbooks.org/) is a 5-
year research project to develop innovative software and a collection of books that
specifically address the needs of children as readers. Interdisciplinary researchers from
computer science, library studies, education, art, and psychology are working together
with children to design this new library. With participants from around the world, the
ICDL is building an international collection that reflects both the diversity and quality of
children's literature. Currently, the collection includes materials donated from 27 cultures
in 15 languages.
Project Overview

The International Children's Digital Library (ICDL) is funded by the National Science
Foundation (NSF) and the Institute for Museum and Library Services (IMLS) to create a
digital library of international children's books. This five-year research project, being
conducted by the University of Maryland/College Park (UMCP) and the Internet Archive,
has five primary goals:

to create a collection of more than 10,000 books in at least 100 languages that is
freely available to children, teachers, librarians, parents, and scholars throughout
the world via the Internet;
to collaborate with children as design partners in the development of computer
interface technologies that support children in searching, browsing, reading, and
sharing books in electronic form;
to better understand the concepts of rights management and "fair use" in a digital
age;
to evaluate the impact that access to digital materials may have on collection
development and programming practices in school and public libraries;
to develop a greater understanding of the relationship between children's access to
a digital collection of multicultural materials and children's attitudes toward
books, libraries, reading, technology, and other countries and cultures.

The materials included in the collection reflect similarities and differences in cultures,
societies, interests, lifestyles, and priorities of peoples around the world. The collection's
focus is on identifying materials that help children to understand the world around them
and the global society in which they live. It is hoped that through a greater understanding
of one another that tolerance and acceptance can be achieved.

The collection has two primary audiences. The first audience is children ages 3-13, as
well as librarians, teachers, parents, and caregivers, who work with children of these
ages. The second audience is international scholars and researchers in the area of
children's literature.

The University of Florida's collaboration with the ICDL is that of a content provider, as
outlined in the following LETTER OF AGREEMENT. Pending formal signatures, the








Appendix 10. 2


agreement is being extended to the Internet Archives (IA), one of ICDL's two lead
institutions, specifically for the use of titles from the University of Florida collection in
Internet Archive's Bookmobile (literacy project ) [see below]




UNIVERSITY OF

FLORIDA

Office of the Director of University Libraries PO Box 117001
George A. Smathers Libraries Gainesville, FL 32611-7001
Phone (352) 392-0342
Fax (352) 392-7251
dcanelas@ufl.edu

Letter of Agreement

The University of Florida Board of Trustees for the Benefit of the University of Florida Libraries (hereafter, UF)
agrees to provide content and metadata from its "Literature for Children" collection (http://palmm.fcla.edu/juv/) to
the International Children's Digital Library (hereafter, ICDL) contingent upon the negotiation of mutually agreeable
methods of delivery. This agreement constitutes a license for the use of property beloging.to and granted by UF.
All rights not expressly communicated herein or by subsequent mutual written addendum are reserved by the
University of Florida Libraries.
This agreement shall be effective for five (5) years from date of signature and may be extended thereafter by
mutual written agreement ICDL (http://www.icdlbooks.org/) is an unincorporated not-for-profit partnership of the
Intemet Archive and the University of Maryland. Should the ICDL cease to exist at any time, UF content shall be
destroyed. This agreement shall not extend to any successor body; any such body must renegotiate terms with
UF.

Literature for Children is a Publications of Archival, Library and Museum Materials (PALMM) collection; created
through the joint efforts of the University of Florida Libraries and its partners. This agreement is specific only to
titles digitized by the University of Florida Libraries.

This agreement shall not be construed to be exclusive. The University of Florida Libraries retains, among other
rights, the ability to offer content to third parties. This agreement shall not be construed to be inclusive in that UF
may contribute as much or as little as it desires and as ICDL agrees to accept.
Content provided by UF may be made available freely through the ICDL, via the Internet ICDL may charge third
parties to recover its costs for maintenance, reproduction and distribution of UF content in physical formats (e.g.,
printed books, CDs, DVDs, etc.). ICDL shall not be precluded from licensing access to this content in any virtual
(e.g., Intemet) format or sale of physical offprint However, if UF content is offered for-profit (subscription, pay-
per-view, etc., including in physical formats) through ICDL, ICDL shall be required to pay UF a fee to be
negotiated prior to a public offer of for-profit license. Fees generated by licensing support the maintenance of UF
content in Literature for Children. UF content is made available to ICDL on condition that UF incurs no fees for
storage, maintenance, distribution, or other services provided by ICDL.
For the
University of Florida


Dale B. Canelas Date
Director, University Libraries
For the /



Jane White Da
Director, The International Children's Digital Library


Equal Oppornty / Affirmtive Acdo Instiutlon






Appendix 10. 5


The one-time costs are here (without mobility):

We believe you can set this up in an existing library or school for about $3k:

B/W duplex laser $700 retail

Binder: $1200 retail

Cutter: $800 retail

The color laser is $2500, nice but non-essential. Duplexing is almost essential; most
people probably don't have this on hand. The computer is just a normal PC, so we
assume people have this. It takes an inkjet to print the covers. We got a cheapo inkjet
and suffered: we would get a $150-200 one next time, but again, we assume people have
these.




We say it is a "Buck a Book" or $1US per book as spelled out below. This means a
library can give out books. The regular library circulation admin costs are higher than
that to get a book back from borrowers and get it back on a shelf. People *loved* making
and then getting a book. The book is a letter-sized sheet or a legal sized sheet cut in half.
This is a good paperback book size. Therefore each sheet of letter paper has 2 pages on
each side, or 4 book pages per sheet. A 240-page book, then would take 60 sheets of
paper. The 240-page book would take 2 impressions with the laser printer (one for each
side).

Paper: about $0.05 to $0.01/sheet (for really nice paper)
$0.30 to $0.60 for paper for 240 page book






Appendix 10. 6


Toner: about $0.005 per impression
$0.60 for toner for 240 page book

Cover: cover stock is $0.65 retail
the ink on the cover does not amount to much

Therefore the book cost is $1.65-$2.00 for renewables for a 240 page book.

We say it is a "Buck a Book" because many of our books are shorter (Alice in
Wonderland, is 100 pages), and you can often get serious discounts or donations because
of the mission.




B/W duplex laser (20 pages/min, 10-20 min/book)
Binder: (about 3 minutes/book)
Cutter: (about 2 minutes/book)
Cover: (1-5 minutes/book>

Therefore we would make about 4-6 books/hr.
You can build our own Bookmobile! Here are the details you need, the software and
hardware we used and what it cost (http://www.archive.org/texts/bookmobile-in it.php).









Appendix 11
Research Libraries Group. Cultural Materials Initiative.

The University of Florida maintains signed agreements with the Research Libraries
Group to contribute resources generated by this and previous iterations of this project.
Resources are contributed by OAI to the Cultural Materials Initiative with the assistance
of the Florida Center for Library Automation. The digital component of this project,
"Literature for Children" is currently being loaded and should be available by Winter
2003.

The following text was been extracted from Research Libraries Group web pages (last
updated on 24 April 2003). For text as published with recent edits and a full list of links,
see: http://www.rlg.org/culturalres/

RLG Cultural Materials Initiative

A major focus for RLG is to improve access to primary sources and cultural materials-
those rare and often unique works held largely by institutions for education and research
such as RLG's members. In the Cultural Materials Initiative
(http://www.rlg.org/pr/pr2000-01cmi.html), the organization has applied collective
experience and capabilities to creating a Web-based, integrated collection of electronic
representations of such materials: RLG Cultural Materials. Visit these pages to learn
what's new (http://www.rlg.org/culturalres/progress.html) in this work and for answers to
questions (http://www.rlg.org/culturalres/faq.html).

Where museums, libraries, and archives intersect

RLG Cultural Materials is being developed and realized through an alliance
(http://www.rlg.org/culturalres/allies.html) of RLG members collaborating to set the
conditions for contributing and distributing their digital surrogates of valuable
collections. These institutions are seeing to it that research/teaching institutions, students,
and scholars will be well served. Advisory groups develop directions and consensus on a
range of issues, from licensing agreements to content development, descriptive
guidelines, and suggestions for creating and contributing digital surrogates. The goal is a
growing, significant, online resource and service solution for members and others. Any
RLG member can participate in this alliance.

The materials that document civilization and define global culture

The RLG Cultural Materials resource
(http://culturalmaterials.rlg.org/cmiprod/workspace.isp) is a dynamic, multimedia
collection of digital versions of manuscripts, photos, art, historical documents and
memorabilia, and much more, brought together from around the world. Some may reveal
"hidden collections," previously in storage or otherwise inaccessible to museum or library
visitors. Through a unique, flexible Web workspace-developed with the materials'






Appendix 11.2


special characteristics in mind-users can discover, compare, interpret, and make
connections between materials in ways that enrich teaching, learning, and scholarship.

Licensed for educational/research use in academic and research communities, RLG
Cultural Materials is available by annual subscription (September 1 through August 31).

Under terms to be developed by the contributors to RLG Cultural Materials, those with
other needs for this resource-such as publishers, writers, software developers, and
advertising agencies-can anticipate future access to the growing collection.

(Screen Print)





Appendix I. 3


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L:


I tpIciuam easrgorcmp( o sp e s(1t )1/(UU :t:LPM


I http://culturalmatenials.rig.org/cmipr(


orKspace.isp (1 of 2) [(/z;tzuuw B:4u:sz #kMl










Resumes


John Ingram
Rita J. Smith
Tatiana Barr
John Freund
Stephanie C. Haas
Erich Kesse
Jane Pen
Randall Renner
Melody Smith
Astrid Terman
Project Cataloger, Position Description
Project Archivist, Position Description










Vita of: John E. Ingram
Director for Collections
University Librarian (tenured 2000)

Work Experience:

University of Florida, George A. Smathers Libraries.

2000 present Director for Collections

An officer of the library sharing leadership responsibilities with senior management.
Administers and provides leadership for the collections program with a budget of $7,500,000 for
2001-2002; bears principle responsibility for ensuring effective and responsive collections in
support of the University's teaching and research programs. Leads in integrating digital and print
based collections into a cohesive university collection and plays major role in library's
fundraising program. This officer has line responsibility for the Collection Management
Department and the Special and Area Studies Collections Department: 30 staff positions.

1994 2000 Chair, Department of Special and Area Studies Collections

Responsible for the overall development and management of the Smathers Libraries' special
collections and area studies, including rare books, archives, manuscripts, maps, prints,
photographs, and other special material and area studies in Florida history, Latin Americana,
Judaica, and Africana. Holdings: 250,000 books and 10 million manuscript and archival items
for special collections, and 500,000 volumes, 60,000 rolls of microfilm, and other materials for
area studies programs. Responsible for the department's public and technical services, personnel
management and supervision (22 FTEs), space management, and collection development
(materials budget in excess of $600,000 and endowments of more than $1,000,000.

The Colonial Williamsburg Foundation, Department of the Library.

1984 1994 Curator for Library Special Collections

Administer the special collections of the Foundation Library: manuscripts, rare books,
architectural collections (including architectural, archaeological, and landscape drawings), maps,
graphic arts, and microforms. Responsible for Library preservation and conservation decisions
and for the acquisition of rare and out-of-print materials. Chief contact between donors and the
Foundation for rare library materials

Education:

BA in Russian Language and Literature, Fordham University, 1967
MA in Russian Language and Literature, Fordham University, 1968
Ph D. in Slavic Linguistics, Brown University, 1977

Continuing Education:

ACRL/Harvard Leadership Institute, Harvard Graduate School of Education, Cambridge, MA, August
2001










Advanced Special Collections Administration, Rare Books School, The University of Virginia, July
1998.

Languages:

Russian, Latin, French, German, other Indo-European languages

Publications:

"Designing 21 t-century Library Spaces: Another Skill for the Information Specialist," with Carol A.
Turner, in Hum@n Beings and Information Specialists, proceedings of the 10' International
BOBCATSSSSymposium on Library and Information Science, Portoro2, Slovenia, January 28 30, 2002.

John Evelyn, Elysium Britannicum, or the Royal Gardens, editor, University of Pennsylvania Press,
2001.

"From Handel's Acis and Galatea to American Harmony: Going to the Source for the Music of
Eighteenth-century Williamsburg," in Colonial Williamsburg, (Spring 2000), pp. 24-29.

Papers, Speeches, Presentations:

"Special Collections in the 21st Century at the University of Florida: The Past Morphs Into the Future,"
American Civilization Seminar, University of Florida, October 2002.

"Building Special Collections in a Research Library," Rare Books Road show, speaker, International
College, Naples, Florida, July, 2002, 2001.

"Going to the Source: The Colonial Williamsburg Foundation Research Programs," speaker, el V Taller
de Antropologia Social y Cultural Afroamericana, Museo Casa de Africa de la Oficina del Historiador de
la Ciudad de La Habana, Havana, Cuba, January 2001

Grants: (funded only)

2000-2002 National Endowment for the Humanities, Preservation and Access

Project: Preservation Microfilming and Cataloging of American and British Children's Literature,
1850-1869; co-P.I. University of Florida, George A. Smathers Libraries. Total award: $653,817.

1996-1997 National Endowment for the Humanities, Preservation and Access

Project: United States Agricultural Information Network Preservation Project, coordinator for
University of Florida's participation in this NEH funded grant, P.I. Total award: $13,236.

1992 American Philosophical Society Grant

Project: to complete the transcription of John Evelyn's unpublished manuscript "Elysium
Britannicum," Christ Church College, Oxford. $4,000.











Rita J. Smith
1417 NW 17th Terrace, Gainesville, FL 32605
ritsmit@mail.uflib.ufl.edu
home: 352.276.0511 office: 352.392.0369

EDUCATION

University of Michigan, Ann Arbor, MI
M.A. in Library Science, June 1973

Goshen College, Goshen, IN
B.A. in English, June 1967

WORK EXPERIENCE

George A. Smathers Libraries, University of Florida

Curator and Associate Librarian, The Baldwin Library of Historical Children's Literature,
Department of Special Collections (1.0 FTE)
July, 1995-Present

Responsible for all aspects of a collection of 95,000 rare and historical children's books dating
from the 17th through the 21st centuries. Provides reference service to patrons on-site and via the
mail, email and the telephone on a national and international level; creates guidelines for
collection development, including gifts, transfers, and purchase of books for the collection,
through the annual endowment accounts. Undertakes research involving the historical children's
literature collection, publishes results and serves as essayist for the locally produced "Recess"
program which airs nationwide on over 30 NPR stations. Prepares workshops, classes, and
seminars about historical children's literature for faculty, students, and librarians, and
presentations for the general public. Publicizes the holdings of the library as well as important
acquisitions, exhibitions and events by attending meetings, giving presentations, and providing
interviews. Continues to enhance preservation of the collection. Trains and collaborates with
members of the Contributed Cataloging Section and the Special Collections, Architecture and
Fine Arts and Humanities Section of the Resource Services Department to establish projects
which enhance intellectual access to the collection; develops cataloging standards for Baldwin
records.

General Humanities Cataloger, Resource Services Department
January, 1994-June, 1995

Education Created original catalog records for monographs in subject areas included in Library of
Congress Classification Schedules B-BX (Religion, Philosophy and Psychology), P-PZ
(Language and Literature) and Z (Bibliography and Library Science.

Coordinator, Academic Support Services, The Baldwin Library of Historical Children's
Literature. Department of Special Collections
July, 1991-December 1993










In lieu of an appointed Curator for the collection, responsible for all aspects of the Baldwin
Library, a collection of 90,000 rare and historical children's books from the 17th through the 201h
centuries.

RECENT GRANTS AND FUNDED PROJECTS

Co-Principle Investigator on a $653,817 preservation and access grant proposal to the National
Endowment for the Humanities to catalog and microfilm 10,000 titles held in the Baldwin
Library, submitted July, 1999, awarded April, 2000; October, 2000-April, 2003.

Contributed to the narrative and formulation of a 1-year grant proposal to copy catalog 4,000 20't
century Baldwin Library items. Awarded by Northeast Florida Library Information
Network (NEFLIN); Awarded July, 2000; October, 2000-September, 2002.

Contributed to the narrative written for the grant to preserve and microfilm Kohler Victorian
theology pamphlets and publications of American and British tract societies. The grant
was awarded through SOLINET with funding from the National Endowment for the
Humanities, 1997.

RECENT PUBLICATIONS AND CREATIVE WORK

"The Vassar Girls Abroad," essay broadcast over public radio stations nationwide as part of
"Recess," a locally produced program, March 2003
"Toby Tyler and the Circus," essay broadcast over public radio stations nationwide as part of
"Recess," a locally produced program, July, 2002
"Mother Goose, 1719," essay broadcast over public radio stations nationwide as part of "Recess"
a locally produced program, December, 2001
(and over 120 other similar 3-minutes essays broadcast in the past four years)

"Life is Short, Art is Long: Randolph Caldecott, 1846-1886." In Newbery and Caldecott Awards:
A Guide to the Medal and Honor Books. Chicago: American Library Association, 2000, p.
11-17.

"Caught Up in the Whirlwind: Ruth Baldwin," The Lion and the Unicorn, a Critical Journal of
Children's Literature, vol. 22, no. 3, September, 1998. P. 289-302

"Just Who Are These Women: Louise Seaman Bechtel and Ruth Marie Baldwin," Journal of
Youth Services In Libraries, Winter, 1998. p. 161-170.

"Those Who Go Before: Ancestors of Eva St. Clare," New England Quarterly, p. 314-319, June,
1997

PROFESSIONAL MEMBERSHIPS AND SERVICE (CURRENT)

American Library Association
Association of Library Service to Children, 1989-Present
Chair: National Planning of Special Collections Committee, 1999-Present
Children's Literature Association, 1989-Present
The Howe Society, 1995-Present
Friends of the Books Arts Press, University of Virginia, 1997-Present









Curriculum Vita


Tatiana Barr
Head, Special Collections/Architecture & Fine Arts/Humanities Cataloging Unit
Resource Services Department Room 300
George A. Smathers Libraries
University of Florida
Gainesville, Fla. 32611
Telephone: (353) 392-0251 ext. 292
FAX: (352) 392-7365

George A. Smathers Libraries, Gainesville, Fla.

Sept. 1999-present

Head, Special Collections/Architecture and Fine Arts Humanities Cataloging Unit
(SCAFAH). Oversees, coordinates, and expedites all cataloging activities. Supervises
6FTE. Responsible for original and complex cataloging of Special Collections and
Humanities materials in all formats. Establishes priorities in consultation with other team
members, and librarians in the Special and Area Studies Collections Department, and
affiliated libraries. Liaison with Library of Congress Subject Authority Cooperative
Program.

Oct. 2000-Oct. 2002. Assigned 10% to act as NEH project trainer and cataloging
consultant for the 1st phase of the NEH project for Preservation and Access for American
and British Children's Literature, 1850-1859.

Oct. 2000-2002. Assigned 5% to act as principle investigator and project cataloging
trainer and consultant for two one-year-retrospective copy cataloging project awarded by
the Northeast Florida Library Information Network to catalog 20t century children's
literature in the Baldwin Library of Historical Children's Literature.

Columbia University Libraries, New York, N.Y.

Nov. 1996-Aug. 1999. Microforms Catalog Librarian. Cataloged all monographic
microforms, in all subject areas. Acted as cataloging consultant to NEH projects (Modem
Economic and Social History).

Sept. 1998-Aug. 1999. Acting Head, Collection Maintenance Dept.

Stanford University Libraries, Stanford, Calif.

June 1991-Oct. 19967 Slavic Serials Cataloger. Cataloged Slavic, East European, and
Baltic language serials in all formats and cataloging levels, using standard cataloging
tools and following national and CONSER standards. Worked with Slavic Curator to
establish and manage cataloging priorities. Acts as resource person in Technical Services




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