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An Equal Opportunity Institution George A. Smathers Libraries 535 Library West Library Administration PO Box 117000 Gainesville, FL 32611 7 000 3522732505 3523927251 Fax uflib.ufl.edu December 1, 2021 CLIR Recordings At Risk Program Reviewers Council on Library and Information Resources 211 North Union Street, Suite 100PMB 1027, Alexandria, VA 22314 Dear CLIR Recordings at Risk Reviewers, Please accept this letter of institutional commitment and support f or the activities outlined in the proposal, Between Civil Rights and Black Lives Matter: Preserving the Journalistic Recordings of Burning Spear Media, 19722010. If awarded, this one year collaboration with Burning Spear Media will make available hundreds of otherwise unavailable audio and visual files chronicling first hand history of the Black Power movement between 1977 and 2010. Due to format degradation and limited documentation, this collection is fundamentally inaccessible to scholars and the public . The media is stored in a Gulf coast region of Florida that is susceptible to hurricane activity. Faculty and staff of the George A. Smathers Libraries (Libraries) at the University of Florida (UF), a Land Grant and Sea Grant university, commit to managing the project, arrang ing vendor work, providing general metadata records for each AV item , including enhancing records with metadata provided by the Partner, perform ing quality control on deliverables, and ingest ing the digitized items into the UF Digital Collections (UFDC , https://ufdc.ufl.edu/). Once loaded into UFDC, these records will be freely and nonexclusively available for use by scholars, students, and the public. The Libraries are committed to providing project management, preservation activities , and long term access to complete the project. Grant funds received by the University of Florida Foundation and University of Florida for supporting awarded projects are monitored through an electronic grants management system known as UFIRST. In collabo ration with the Libraries’ Grants Management Program staff and the Division of Sponsored Programs personnel, funds and all administrative functions are managed through online modules that retain all correspondence and documentation related to post award fu nd distribution activities and project personnel roles for each project during the grant period. From the moment the award is setup, the principal investigator and project team members will be guided by the Grants Management Program staff to complete the p roject expenditure of funds (and reporting documentation) for allowable expenses as outlined in the agreement, award guidelines, and project budget. Burning Spear Media staff members approached the University of Florida Libraries in 2018 for consultation on preserving their institutional collection of paper and digital newspaper issues of The Burning Spear . The African Peoples Socialist Party (APSP), founded in 1972, emerged from three earlier Black organizations in Florida, namely: the Junta of Militant O rganizations (JOMO), the Black Rights Fighters, and the Black Study Group. JOMO, the most influential of the three organizations then led by Omali Yeshitela, was a Black organization protesting racial discrimination , and police brutality and abuses against people of African descent in Florida and the US. In 1972, the APSP adopted the Burning Spear as its official paper. Published in St. Petersburg, Florida since 1993, and briefly in UF’s hometown of Gainesville (198081), this title was a good fit for inclu sion in the Florida Digital Newspaper Library . In 2019, the Libraries made 320 issues (19692020) available for public access for the first time. Following the success of this partnership, Burning Spear Media
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staff requested help to preserve their A/V collection and make this unique historical content available to the public. Due to a lack the resources to digitize these A/V formats at scale, the Li braries propose this application seeking support for the critical steps of preserving the collection, with a commitment to hosting and provide technical support for this academically invaluable collection. The Burning Spear A/V collection consists of almost 3,000 A/V pieces, including audio cassettes, VHS tapes, Betamax tapes, and MiniDV cassettes. The bulk of the collection was recorded between 1980 and 1995. Individual items are housed in cardboard boxes and stored in air conditioned office space in St. Petersburg, Florida. A basic inventory has been created, but content description is limited to information on labels and boxes. The inventory is not publicly accessible and only is available by direct request to Burning Spear Media staff, a small organ ization operated by one full time staff member and a handful of volunteers. These recordings are primary source material offering context for historical events that are under represented in the academic record. Events represented in this collection includ e testimony, people’s advocate statements, and the reading judges' verdicts at reparations tribunals taking place in California, Ohio, and New York. Recordings of practical Black organizer trainings and political education classes from the perspective of A frican Internationalism provide rare insights into community organizers of the time. If awarded, this proposal will allow the oldest and most atrisk items of the collection to be made openly available. The Libraries ’ 10 years of awarded projects from the NEH National Digital Newspaper Program, coupled with our established support for both maintaining internal digital collections (UFDC) and our long standing provision of technical assistance for content providing partners, demonstrate the Libraries steadfast commitment to preserving digital heritage collections and making them fully accessible throughout the world. UF and the Libraries and our faculty and staff appreciate the opportunity to seek the CLIR Recordings at Risk funding to actualize this project . Sincerely, Judith R. Russell Dean of University Libraries
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College of Arts and Letters Consortium for Critical Diversity in a Digital Age Research 479 W Circle Dr. Rd College of Arts and Letters East Lansing, MI 48824 1036 http://www.cal.msu.edu/critic aldiversity/cedar 12/02/2021 Members of the Review Committee, I write in support of the application from the University of Florida (UF) George A. Smathers Libraries for CLIR Recording at Risk grant for Between Civil Rights and Black Lives Matter: Preserving the Journalistic Recordings of Burning Spear . As a historian with an established history in digital humanities and a core faculty in the Michigan State University (MSU) Consortium for Critical Diversity in Digital Age Research (CEDAR), I value the potential for this project to enhance our understanding of the diverse experiences that shape American history and culture. I ground much of my work in a black digital humanit ies perspective outlined by Dr. Kim Gallon. Gallon's call for black digital humanities framework highlights the need to see digital humanities projects as central to better understanding the constructed nature of race in our society. A crucial part of this logic lies in the recovery of knowledge. This view motivates as an interdisciplinary catalyst for human centered digital scholarship and public engagement that promotes a more diverse future. I can see the same important work on display in the Between Civil Rights and Black Lives Matter proposal. First, this project aligns with a critical need to preserve unique and at risk material linked to the black experience. B y preserving the audio and visual material of Burning Spear newspapers , we are offering insights into the black
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culture and activism not easily reproduced. The material in the collection touches on grassroots African American experience s linked to crucial social, political, and economic concerns. Moreover, the his torical scope is vital to understanding the broader contours to black political activism in the aftermath of the modern civil rights movements. It highlights the ways African American thought and action shifted over time. This information provides unique i nsights into radicalism linked to California but provides an equally important understanding of feminist and socialist dialogue on grassroots activism evident across the country . These kinds of material are crucial to history, political science, and sociol ogy scholars concerned with the impact of structural racism. Second, as a digital humanist committed to open access, I think it is crucial to do more to broaden the digital public record in a manner that makes clear the substance of black counterpublic pr actice. For scholars, the scope of these organizational, grassroots, and coordinated action s linked to black concerns are crucial points worthy of exploration . However, an essential point that we must consider is how the last twenty years of digitizatio n have impacted our understanding of American culture. It is important archives like this one can be made discoverable. Efforts such as these, which decolonize the digital public record , must be supported. This collection and others like it offer a perspective on the importance of African American liberatory practice and how that activism has contributed to U.S. political culture. Making this primary source material accessible is crucial for broadening our collective understanding of contemporary political dissent by highlighting the consistent points of concern articulated by people of color over time.
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Finally, while I stress the need to provide support for the digital public record, t here is little doubt that this project will support learning. This work represents a contribution to the public that will support teachers and students. The team at the University of Florida have a proven record of supporting digital humanities project th at fosters education and learning. This project will appeal to instructors exploring race across several areas of concern. In particular, making a dynamic corpus of material available about recent history offers benefits for teachers and scholars intereste d in tracing the origins of contemporary activism. I know from my experience these conversations are central to emerging scholars and undergraduate students. For these reasons, this project has my full support and I look forward to engaging with the project through the MSU Global Digital Humanities symposium and other public humanities programming. I urge you to give this project your careful consideration. Dr. Julian C. Chambliss Professor of English Faculty Lead, Graphic Possibilities Research Workshop Co Director, Department of English Digital Humanities and Literary Cognition Lab (DHLC) Core Faculty, Consortium for Critical Diversity in Digital Age Research (CEDAR) Val Berryman Curator of History, MSU Museum Michigan Sta te University
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College of Liberal Arts & Sciences 1012 Turlington Hal l African American Studies Progra m PO Box 11812 0 Gainesville, FL 3261 1 352-392-5724 Te l 352-294-0007 Fax December 3, 2021 To Members of the CLIR Review Committee, My name is Dr. Robert L. Stevenson, Jr. I am a lecturer in African American Studies at the University of Florida. I am certified scuba diver as well as a trained historian. My area of expertise is the Middle Passage, maritime studies and slave ship archaeology. It gives me great pleasure to write this letter of recommendation on behalf of "Burning Spear Media, and the University of Florida Digital Collection's proposal titled Between Civil Rights and Black Lives Matter: Preserving the Journalistic Recordings of Burning Spear". Having spent the last 30 years researching the 16th-19th century it has become clear to me that the ability to access archived primary source evidence that is germane to my research interests are not only essential but invaluable. The sources that I've used over the past 30 years date back to 2-3 hundred years in the past. Thus the importance of The Libraries at the University of Florida's need to be able to preserve recordings, film and other media that have the potential of becoming unreadable. There are four basic principles in data preservation: they include taking control, improving storage and supporting safe access. Archivists apply the 2 principles of 'provenance' and original order' when managing their collections. These principles should be the foundations for all the activities you carry out on your archives. 1 The Library at the University of Florida is committed to following these protocols and will: 1) Preserve as much of the audio and visual journalistic collection of the Burning Spear newspaper office as possible. The total collection is close to 3,000 VHS, cassette, reel-toreel, MiniDV and other format types. If awarded, this grant will allow our library to digitize about two-thirds of the collection. Priority will be given to older tapes, which are at the highest risk of loss. https://www.google.com/search? 1 client=safari&rls=en&q=who+invented+archival+preservation+protocols&ie=UTF-8&oe=UTF-8 The Foundation for The Gator Natio n An Equal Opportunity Institution
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Digitizing as much of our history is important for several reasons which I explain later in this recommendation. 2) Make accessible this unique set of Primary Source material AV content. A partial list of subjects and speakers included in this collection is at https://docs.google.com/document/d/1PhhlhPiOsu-VVvboKzROfUkXZ3_1dyX5MYSemOn-_s/edit?usp=sharing Included in the content is testimony from Doc Hatter on MOVE bombing (Phila.), Union del Barrio, Saladine Muhammad (Black Workers for Justice, Freedom Road Socialist Organization). 3) Create opportunities for ongoing projects to describe, study, and transform this trove of content. As a historian having access to these data, in the years to come will provide valuable insight and analysis as future historians and students seek to examine past issues, concerns and events. Similar to paper documents time, use and climate may cause serious deterioration of these data and foreword thinking protocols, and digital procedures on the part of the library's staff and archivists are necessary for their preservation. The library staff have already designed a program to accomplish the goal of digitizing these primary sources documents. According to the staff, the work plan is centered on sending the materials to a vendor for digitization (including repair where needed), creating brief descriptive records for the content, and loading it into the new UFDC interface (alpha preview at https:// patron.uflib.ufl.edu/, beta release coming November 29). From there, the files will be openly available for viewing and use in teaching, programming, and DH projects. One of the courses that I teach focuses on the Black Power Movement. I also grew up in Philadelphia and I lived there when the MOVE compound was bombed by the Philadelphia Police Department. The sights and sounds will forever, remain in my memory. Likewise there are hundreds of other video, audio and film media that provide crucial insights into understanding the events of the nineteen sixties, seventies and eighties that require special attention. Having these data digitized will ensure that students and scholars alike will have the ability to interpret and re-interpret the events of the past eras due to the digitized format. Until the COVID 19 pandemic affected and challenged scholar's access to libraries and archives our only concern was the ability to travel to various parts of the globe to read and examine sources. However, during the early stages of the pandemic, I needed access to several documents for an article I was writing and the African American Studies liaison, Stephanie Birch was instrumental and locating and making the necessary sources available to me. There is no doubt in my mind that giving the proper funding that her expertise and that of her colleagues will prove to be worthy of the grant funding in this request. Further, scholars are facing multiple obstacles (which include travel bands and social distancing in closed environments just to name a few) when attempting to access various sources and in
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order to stay a head of the curve the latest digital technology in media maintenance are essential tools in data collection and preservation. The University of Florida is a top tier research institution. We attract scholars from all over the globe who have various research interests and needs. If we are to maintain our high standard of scholarship it is imperative that our libraries are equipped with the latest technology and data preservation as well as a virtual treasure trove of primary media sources in all of their forms. Finally, the persons who will manage the data are highly credentialed and a credit to the profession. They are Chelsea Dinsmore, MLIS; Fletcher Durant, MLIS; April Hines, MLIS; Laurie Taylor, PhD; and Todd Digby, EDD; as well as extensive support staff involvement. It gives me great pleasure to recommend to you without reservation the above mentioned Team to fulfill the requirements of the grant, on time and with the necessary documentation that supports and verifies the proper use of the grant funding. The CLIR and the nation will benefit from the above mentioned Team as they work diligently to preserve and digitize the "Burning Spear Media, and the University of Florida Digital Collection's titled Between Civil Rights and Black Lives Matter: Preserving the Journalistic Recordings of Burning Spear". Thank you in advance for your kind consideration. Sincerely, Robert L Stevenson, Jr., PhD Lecturer, African American Studies
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Between Civil Rights and Black Lives Matter: Preserving the Journalistic Recordings of Burning Spear Media, 1972 2010 University of Florida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Between Civil Rights and Black Lives Matter: Preserving the Journalistic Recordings of Burning Spear Media, 1972 2010 University of Florida DIGITAL PRESERVATION PLAN Digital Format Deliverables UF will work with qualified vendors to digitize the selected collections to the following standards . Master formats: Video: 720x486, 29.97fps, Uncompressed AVI, 8 bit 4:2:2 YUV Audio: Uncompressed PCM Audio, 48KHz 24 bit, 2 channel Access formats: Video: 720x480, 29.97FPS, H.264/MP4, 4:2:0, 8 bit, 2mbps data rate Audio: AAC 48KHz 128kbps, 2 channel Metadata Standards and Access Digital Support Services staff will update OCLC catalog records for the newspaper titles and begin creation of foundational Metadata Encoding and Transmission Standard (METS) metadata in the University of Florida Digital Collection ( UFDC ) system. Upon receipt of digital files from the vendor , individual metadata records at the item level will be created in UFDC , and enhanced both automatically and manually as objects move through the workflow. The UFDC system assigns a unique Bibliographic Identifier to each title object processed, which is used to track the item, and contains the issue objects that are assigned a unique Volume Identifier. The METS files include technical and structural data about each file, as well as descriptive and admin istrative information. Any pre existing metadata (e.g., from donor records) will be imported into the UFDC system before beginning the process of ingesting the vendor digitized files. After the vendor digitized files are received, all aspects of image con trol and digital package creation will be controlled by the UFDC Toolkit, an integrated software package that controls derivative image formation, quality control review at the package level, and deployment to UFDC servers. The system automatically will lo ad the TIFF, JPG, JPG2000 and JPG thumbnail images as well as PDF and TXT files provided by the vendor. A Quality Control tool will display thumbnails of each image in sequential order for staff review. Errors will be noted and returned for re imaging of i tems, where possible. any pre existing descriptive metadata imported at the start of the process. After quality control completion, the digital pack age will move to METS file validation. Staff will ensure that all package level metadata conforms to national METS, to local extension schemas, to UFDC requirements, and for long term digital preservation in the UFAR (UF ARchives) system. With final packag e approval, staff will use the UFDC Toolkit to transfer the package to the UFDC server for public access and metadata harvesting. Discovery of the files will now occur in several ways , through : 1) the UFDC homepage; 2) MARC records with linked 856 fields i n the online catalogs of UF, WorldCat, etc.; 3) MARCXML record feed available for download and ingest into any catalog by any institution; and, 4) Open Access Initiative (OAI) compliant metadata harvested by digital repositories.
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Between Civil Rights and Black Lives Matter: Preserving the Journalistic Recordings of Burning Spear Media, 1972 2010 University of Florida Digital Preservation and S ustainability The George A. Smathers Libraries at UF are committed to long term digital preservation of all materials in the UF Digital Collections , and in UF hosted collaborative programs. This includes maintaining redundant digital archives, adherence to proven standards, and rigorous quality control methods to protect digital objects. The UF Digital Collections provide a comprehensive approach to d igital preservation, including technical supports, reference services for both online and offline archived files, and support services by providing training and consultation for digitization standards for long term digital preservation. The Libraries main tain redundant servers with copies of all online and dark files on separate Library and University maintained servers, with an additional Tivoli tape backup as a ready access archive. The tapes are maintained in an environmentally controlled storage facili ty. The servers and tape storage are located in geographically separate locations. In practice consistent for all University of Florida Digital Collections and projects, separate redundant digital archives are maintained in UFAR. This infrastructure meets or exceeds National Digital Stewardship Alliance (NDSA) levels 2 and 3 for digital preservation. (https://ndsa.org/publications/levels of digital preservation/) Information about the archival processing for all digital objects, both online and offline , or for History . e SobekCM system is in process for replacement with development o f a new digital library user and internal system, named Anubis underway . During Anubis development (expected 2020 2023), SobekCM will remain in use, and preservation information will be visible includ ing , will list all of the archived files including filename, size, last write date, and archived date.
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Budget Narrative Line Items: ( $49,041 ) Budget line items "Digitize 841 VHS tapes", "Digitize 452 Cassettes tapes", and "Digitize 13 Reels" specify quoted costs for all digitization deliverables to be completed by the vendor, Preserve South. This work includes physical evaluation of assets, any necessary pre digitization treatment of source material, the digitization of all media material, in process repair of material (as needed), embedding of necessary metadata, and quality control checks of all digit ized audio. ( $800 ) 4 x 8TB hard drives will be purchased for the transport of digital content from the vendor to UF and for temporary storage of digitized files until they can be transferred to local storage. UF has a number of smaller drives that can be m ade available to transfer audio files from the vendor as needed. Grant management: Briefly explain how the applicant organization would manage the grant funds if awarded. UF Libraries grants officer coordinates with the University Division of Sponsored Projects to manage funds and deliverables in line with state and federal laws, best p ractices , and grant requirements. Rationale for Support: The UF Library's need for funding through this program is due to the cost and time expenditures associated with digitizing these unique AV materials. Using the Library's current staff, the digitization of the proposed material would take years. Additionall y, the UF digitization unit is not equipped to handle fragile media formats, or repair breaks during digitization. The ability to send this content to a vendor will allow these files to be made available to the public in a timeframe that would otherwise be unfeasible.
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