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* 1. NAME OF FEDERAL AGENCY: 2. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: CFDA TITLE: * 3. DATE RECEIVED: * 4. FUNDING OPPORTUNITY NUMBER: * TITLE: 5. APPLICANT INFORMATION b. Address: * Street1: Street2: * City: County/Parish: * State: Province: * Country: * Zip/Postal Code: c. Web Address: http:// * d. Type of Applicant: Select Applicant Type Code(s): Type of Applicant: * Other (specify): * e. Employer/Taxpayer Identification Number (EIN/TIN): * f. UEI: * g. Congressional District of Applicant: * a. Project Title: * b. Project Description: * Start Date: * End Date: Type of Applicant: 6. PROJECT INFORMATION SYSTEM USE ONLY APPLICATION FOR FEDERAL DOMESTIC ASSISTANCE Short Organizational c. Proposed Project: OMB Number: 4040-0003 Expiration Date: 02/28/2022 * a. Legal Name: Institute of Museum and Library Services 45.312 National Leadership Grants NLG-LIBRARIES-FY22 National Leadership Grants for Libraries (2022) University of Florida Board of Trustees 207 Grinter Hall Gainsville https://research.ufl.edu/ 59-6002052 FL-003 Planning Collaborative Practices for Archiving Farmworker Communities’ Histories The George A. Smathers Libraries at the University of Florida (UF) and the University of Miami Libraries (UM) in partnership with The Farmworker Association of Florida (FWAF) and the Rural Women’s Health Project (RWHP) seek $149,522 for one year to design, plan, and document partnerships between academic libraries and farmworker NGOs that will collaboratively produce an exemplar archive of marginalized, underand mis-represented communities for national replicability. Activities include: 1) two oral history acquisition events; 2) a symposium with national and local advisors; and 3) a documented plan including training modules, a best practice guide, and project survey instruments for free and broad distribution. USA: UNITED STATES 32611-1941 FL: Florida 08/01/2022 08/31/2023 H: Public/State Controlled Institution of Higher Educ NNFQH1JAPEP3 Completed Upon Submission to Grants.gov
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Same as Project Director (skip to item 9): 8. PRIMARY CONTACT/GRANTS ADMINISTRATOR Prefix: * First Name: Middle Name: * Last Name: Suffix: * Title: * Email: * Telephone Number: Fax Number: * Street1: Street2: * City: County/Parish: * State: Province: * Country: * Zip/Postal Code: Prefix: * First Name: Middle Name: * Last Name: Suffix: * Title: * Email: * Telephone Number: Fax Number: * Street1: Street2: * City: County/Parish: * State: Province: * Country: * Zip/Postal Code: 7. PROJECT DIRECTOR APPLICATION FOR FEDERAL DOMESTIC ASSISTANCE Short Organizational Margarita Vargas-Betancourt Ph.D. Caribbean & Latin American Studies Librarian mvargasb@ufl.edu Smathers Libraries Gainesville 1508 Union Rd. Gainesville 207 Grinter Hall Asst. Vice President for Research Gray Stephanie ufproposals@ufl.edu USA: UNITED STATES 32611-7000 FL: Florida USA: UNITED STATES 32611-1941 FL: Florida 352-273-2692 352-392-9267
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9. * By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties (U.S. Code, Title 218, Section 1001) ** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions. AUTHORIZED REPRESENTATIVE Prefix: * First Name: Middle Name: * Last Name: Suffix: * Title: * Email: * Telephone Number: Fax Number: * Signature of Authorized Representative: * Date Signed: APPLICATION FOR FEDERAL DOMESTIC ASSISTANCE Short Organizational Asst. Vice President for Research Gray Stephanie ufproposals@ufl.edu Completed by Grants.gov upon submission. Completed by Grants.gov upon submission. 352-392-9267 ** I Agree
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OMB Number: 3137-0092 Expiration Date: 02/29/2024IMLS Supplementary Information FormPLEASE NOTE: Information contained within this form may be made publicly available.Applicant Information Does the identified on the SF-424S have an that is performing the activities described in the application? Yes No legal applicant organizational unit Select the institution type that most accurately describes the legal applicant: Four-Year College or UniversityFunding RequestIMLS funds requested 149,522.00Cost share/match amount* 11,818.00Total costs 161,340.00* Enter $0 if the budget includes no cost share/match.Indirect Costs Current indirect cost rate(s) have been negotiated with a federal agency. Select from list: Department of Health and Human ServicesRate: 32.60Expiration Date: 06/30/2023 Indirect cost proposal has been submitted to a federal agency but not yet finalized. Select from list: Rate: Proposal Date: Applicant chooses a rate not to exceed 10% of modified total direct costs, and declares it is eligible for the 10% rate. Applicant chooses not to include indirect costs.
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Audience(s) Served Select the primary audience(s) to be served by the activities described in the application. Choose no more than three. General population (if you choose this option, do not choose any others) Early childhood/preschool (0-5 years) Middle childhood/primary school (6-12 years) Adolescents/High school (13-19 years) Adults Aging, elderly, senior citizens (65+ years) Ethnic, racial minority populations other than Native Americans, Native Hawaiians, or Native Alaskans Families/Intergenerational Immigrants/Refugees Military families Museum and/or Library professionals Native Americans, Native Hawaiians, or Native Alaskans People with mental/physical challenges or disabilities People who are low income or economically disadvantaged Rural populations Scholars/Researchers Unemployed Urban populations Other
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AbstractEnter or paste your abstract below (maximum 3000 characters).PLEASE NOTE: Information contained within this form may be made publicly available. The George A. Smathers Libraries at the University of Florida (UF) and the University of Miami Libraries (UM) in partnership with The Farmworker Association of Florida (FWAF) and the Rural Women’s Health Project (RWHP) seek $149,522 for one year to design, plan, and document partnerships between academic libraries and farmworker NGOs that will collaboratively produce an exemplar archive of marginalized, underand mis-represented communities for national replicability. Activities include: 1) two oral history acquisition events; 2) a symposium with national and local advisors; and 3) a documented plan including training modules, a best practice guide, and project survey instruments for free and broad distribution.
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OMB Number: 3137-0092 Expiration Date: 02/29/2024IMLS LIBRARY DISCRETIONARY PROGRAM INFORMATION FORM PLEASE NOTE: Information contained within this form may be published online or otherwise shared by IMLS. Therefore, please do not include any sensitive, proprietary, or confidential information. Section 1. Organizational Financial Information a. Please complete the following table for the Organizational Unit, beginning with the most recently completed fiscal year. Fiscal Year Total Revenue* Total Expenses** Surplus or Deficit 2021 38,990,756.00 34,397,104.00 4,593,652.00 2020 43,244,578.00 39,013,172.00 4,231,406.00 2019 41,300,469.00 37,339,928.00 3,960,541.00 * For nonprofit tax filers, Total Revenue can be found on Line 12 of the IRS Form 990. ** For nonprofit tax filers, Total Expenses can be found on Line 18 of the IRS Form 990. b. If the Total Revenue amounts declined by more than 15% for any year over year listed OR if there was a deficit of more than 10% of the Total Revenue for two or more years listed above, explain the circumstances in the box below. c. Were there any material weaknesses identified in your prior year’s audit report? Yes No Not applicable Yes Nod. Has your organization had a single or program-specific audit in the past three years?
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Section 2. Agency-Level Goals and Objectives Select the IMLS agency-level goal that best aligns with your proposed project. Once you have selected a goal, select an associated objective. Goal 1: Champion Lifelong Learning Goal 2: Strengthen Community Engagement Objective 2.1: Promote inclusive engagement across diverse audiences. Objective 2.2: Support community collaboration and foster civic discourse. Goal 3: Advance Collections Stewardship and Access Section 3. Grant Program Select the program to which you are applying. Laura Bush 21st Century Librarian Program National Leadership Grants for Libraries Refer to the Notice of Funding Opportunity for descriptions of the subsequent options and instructions for how to make a selection. Select one: Applied Research Forum Implementation Planning Native American Library Services: Enhancement Grants Native Hawaiian Library Services Native American Library Services: Basic Grants
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ATTACHMENTS FORMInstructions: On this form, you will attach the various files that make up your grant application. Please consult with the appropriate Agency Guidelines for more information about each needed file. Please remember that any files you attach must be in the document format and named as specified in the Guidelines. 15) Please attach Attachment 15 1) Please attach Attachment 1 2) Please attach Attachment 2 3) Please attach Attachment 3 4) Please attach Attachment 4 5) Please attach Attachment 5 6) Please attach Attachment 6 7) Please attach Attachment 7 8) Please attach Attachment 8 9) Please attach Attachment 9 10) Please attach Attachment 10 11) Please attach Attachment 11 12) Please attach Attachment 12 13) Please attach Attachment 13 14) Please attach Attachment 14 Important: Please attach your files in the proper sequence. See the appropriate Agency Guidelines for details. Narrative.pdf Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment Add Attachment Delete Attachment View Attachment
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George A. Smathers Libraries, University of Florida 1 Planning Collaborative Practices for Archiv ing Farmworker Communities’ Histories : The George A. Smathers Libraries at the University of Florida (UF) and the University of Miami Libraries (UM) in partnership with The Farmworker Association of Florida (FWAF) and the Rural Women’s Health Project (RWHP) seek $ 149,522 for one year to design, plan , and document partnerships between academic libraries and farmworker NGOs that will collaboratively produce an exemplar archive of marginalized, under and mis re presented communities for national replicability . Activities include: 1) two oral history acquisition events; 2) a symposium with national and local advisors; and 3) a documented plan including training modules, a best practice guide, and project survey instruments for free and broad distribution. This planning project supports Goal 2: Build Capacity, and aligns with objectives 2.1, 2.2, and 2.3. Project Justification : Advocacy efforts for farmworker associations have been fundamental to supporting agricul tural communities challenged by a system of oppression in which they work and live. This has been especially evident during the COVID 19 pandemic. These organizations like other marginalized communities have and continue to face serious obstacles to docume nt their activities and provide access to their archives. In other words, this project seeks to investigate the best practices of marginalized communities and academic libraries to work together to create safe, collaborative spaces where engaged participan ts can strategize methods to preserve, organize, and provide access to the physical and electronic documents they produce. T his project seeks to answer questions such as: Why does it matter to document some of the most under privileged communities in the U.S., i.e., farmworkers? How can trust between archives ’ professionals , advocacy groups, and farmworker organizations be built ? How can the creation of an archive empower community organizations to preserve the experiences and perspectives of their frequen tly under served and under represented community members in the historical record? What are extant strategies that other communities and institutions can follow? How can issues of safety and sensitivity be addressed ? And, how can such archives contribute t o a more democratic, equitable, and just nation? The planning of a n exemplar archive will lead to the development of strategies and best practices to document immigrant and other minoritized communities that otherwise do not exist in the field . Employees a t farmworker organizations, tend to be mostly immigrant. In Florida, most farmworkers are Mexican, Central American, and Haitian. Some of them are undocumented and, thus, face the fear of deportation; those who are not, are mostly Black or Brown. As such, they are targets for violence. Through this planning process, the team and its collaborators will develop strategies to document the histories in ways that protect narrators from unforeseen risks and assess and develop mitigation practices related to issue s of sensitivity. Project Work Plan : One major challenge that libraries and archives have faced in documenting marginalized communities is mistrust. The proposed planning project will allow the exploration and determination of best practices to overcome such obstacles. This project is founded in new archival practices that center communities that collaborate with more traditional archives to co develop new ways of stewardship. Through the partnership with Pan Caribbean Sankofa , UF has begun exploring this type of practice. This organization of Caribbean people who document their history of living in the Panama Canal Zone has developed a sustainable model in which its members produce their own oral histories and collect documents, while UF preserves and provides digital access. UM’s Haitian Diaspora Oral History Collection and Caribbean Diaspora Oral History Collection have focused on undocumented and low literacy populations, as well as documenting the intangible aspects of cultures with a strong oral tradition. The team will analyze practices of communitydriven archival projects which are being implemented: Tacoma Public Library’s The Community Archives Center for Tacoma , History Colorado’s Stephen H. Hart Research Center’s Co Created Model for Community Collections , and the Texas After Violence Project’s Assessing the Affective Impact of Digital Records Creation in Community Archives . T he team will explore practices and policies initiated and tested by the Mukurtu project and the Documenting the Now program of Archivists Helping Activists, to see if they can be adapted to the needs of farmworker advocacy groups. The team will consult with six national advisors: three will be LIS specialists who are leaders in communitydriven archives; the oth er three will be leaders of NGO s (well known to the team) related to farmworkers from different regions in the US. Under consideration are Dr. Michelle Caswell (Director, UCLA Community Archives Lab), Maria Estorino (PI, T he Southern Historical Collection’s CommunityDriven Archives), and Nancy Godoy (Director, ASU Library’s Community Driven Archives Initiative). Caswell’s toolkit for assessing impact of community archives indicates that her participation will be key. Estorino and Godoy lead archival projects that document marginalized communities. Estorino’s initiative at UNC Chapel Hill explored partnerships wi th historically underrepresented communities throughout the South, while Godoy’s initiative at Arizona State University because the program covers the intersection of LGBTQ and Latinx communities. For the second group, NGO leaders who work with farmworker communities will be selected . For example, Mily Trevio Sauceda (Executive Director, Alianza Nacional de Campesinas, California ) and Rosalinda Guillen (leader of Community 2 Community ) work at national women farmworker associations, and thus can be a strategic advisor on the partnership with the RWHP. Other leaders who have collaborated with FWAF from well -
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George A. Smathers Libraries, University of Florida 2 established organizations that fight for farmworkers’ rights such as Alma Young (Systemic Change Coordinator, United Farmworkers in Georgia and Colorado), Marge Niedda (Administrator of CATA Comit de Apoyo a Trabajadores Agrcolas , New Jersey), and Jessic a Maxwell (Executive Director, Workers Center of Central New York , Syracuse) are being considered. Edgar Franks (Political Director, Familias Unidas por la Justicia ), could provide know how to develop respectful protocols for indigenous farmworkers is under consideration. Firm commitments will be secured if invited to submit a full proposal. The primary protagonists of the project will be four local advis or partners from farmworker NGO s i n Florida, including FWAF and RWHP . They will define the project. In fact, leaders from FWAF have expressed keen interest in the the project, especially oral his tory acquisitions that capture not only the history of their association but also their COVID e xperiences. Fulfilling this need will serve as an entry way into building trust. The project team proposes to assess methods for acquiring oral histories and sponsoring community educational events to test the use of collaborative spaces where the team can analyze feasibility, identify needs, and begin to develop working plans for the establishment of an archive that includes the documents, photographs, and social media content that these organizations produce. Recording oral histories of leaders and organi zers of farmworker associations themselves will offer the team excellent exploratory information that will contribute to identifying solutions for safety and sensitivity of these knowledgeable narrators. The team will hire graduate students to coordinate two community events held in the location of each farmworker organization. At each event, the team will capture 30 oral histories for uploading to UF’s and UM’s digital collections. The second community event will share interviews and results of the oral histories and obtain feedback, and approval from narrators. The team will utilize surveys to be completed in writing or through interviews as ne eded at both events for assessing the rapport created with the narrators as well as identifying experiences of stress or mistrust. The team will meet with national and local advisors two times via zoom and on c e in person. The first advisors’ meeting will take place before the first community event to determine possible issues and plan alternative strategies to prevent them. The second meeting will take place after the oral histories event during which the team and the advisors will analyze the data from su rveys, oral histories, and experiential results with the purpose of identifying the needs of partners. Based on this information, the team will design tools such as training modules, best practices, or guides to be shared at the final community event. The team will work with community organizers to further refine these tools. Finally, the team will organize a symposium with national advisors and local advisor partners to produce a plan for working with these community groups in the organization and the cre ation of points of access to their archives. We will explore the ways in which academic institutions and communities can co develop sustainable methods to document and preserve marginalized communities’ legacy, such as digitizing the community’s documents, providing access to that part of the collection that is safe to share and developing strategies to preserve but restrict the content that could endang er community members . This last meeting in addition to the data analysis will contribute to the design of programs and tools geared toward the development of sustainable archives, where communities document themselves. Diversity Plan : The composition of the partners, advisors, and other stakeholders ensures that the planning process includes diverse perspect ives and addresses the needs of communities with diverse racial, ethnic, cultural, geographic, and socioeconomic backgrounds. Most U.S. farmworkers are from Mexico and Latin America or from Haiti and other Caribbean islands, and these communities predomina ntly speak Spanish or Haitian Creole. T he project will address language as a facet of equity, community identity, and civic engagement. To ensure inclusive and broad participation, the budget requests funding for travel and honoraria for participants who m ight otherwise lack resources. Project Results: D eliverables include completion of two events (30 oral histories and community participant surveys) and one symposium with national and local advisors . T he most important deliverables will be the external assessor’s report reviewing project outcomes, deliverables, and a written plan which will include archival training modules, a best practices guide, and survey data analysis. The plan will support subsequent an IMLS implementation proposal . UF and UM will disseminate the accessible deliverables nationally through press releases, publications, social media, and presentations for the Society of American Archivists, Latin American Studies Association, and Center for Research Libraries. Budget Summary : UF requests $149,522 as follows: $58,562 salary/fringe for one OPS coordinator and two student assistants ( $ 58,562 ) . Other expenses include s tipends of $1,000/person for four external partner advisor s ($4,000), an external assessor stipend ($10,000) ; $1,500/person stipends for six national advisors ($9,000). Florida t ravel costs to two events include $1,200/person for nine project personnel ( $21,600 ) ; $1,000/person for six national advisors for travel to UF symposium ($6,000), and $400/person for four regional advisors for travel to UF symposium ($1,600) . Rental s upplies and other expenses for two events are estimated at $2,000. Requested support includ es IDC at a 32.6% rate, totals $36,760. Contributed c ost share includes effor t by UF Special Collections and Area Studies curators: the PI , Margarita Vargas Betancourt; co PI John Nemmers; and co PI James Cusick totals $11,817.
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